Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology to enter into a contract with Brown Enterprise Solutions, LLC for Juniper Care Services.
Currently, the Columbus Department of Technology utilizes Juniper Care Services to maintain service level for our Juniper Data Center devices. This includes technical support, insights, support portal, service API, Juniper Software Support Evaluation Tool (JSSET), Support Digital assistant and Juniper Care Entitlements.
The Department of Technology formally advertised RFQ028172 on Vendor Services and the city received seven (7) responses on July 30, 2024. The responding firms were:
Vendors: Bid Quote Amount:
Brown Enterprise Solutions, LLC $123,472.00
vCloud Tech Inc. $119,343.36
CDW Government LLC $119,448.00
vPrime Tech Inc $120,759.48
Qaisar Favad $122,380.00
Axelliant LLC $123,870.14
SMART IT PROS INC $126.012.50
Award is to be made to Brown Enterprise Solutions, LLC, who submitted a B14 “Incentive Credit” form with their bid. The form was approved by the Department of Diversity and Inclusion making them the lowest responsive and responsible and best bidder for their bid of $123,472.00.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Brown Enterprise Solutions, LLC.
The term of this agreement shall be from December 1, 2024 to November 30, 2025. This agreement is not subject to automatic renewal. However, upon mutual agreement, to include same pricing and terms and conditions as those set forth, the services may be continued for four (4) additional one-year terms.
FISCAL IMPACT:
The funds for this expenditure have been identified and are available within the Department of Technology, Information Services Division, Information Services Operating Fund, Fund 5100 for a total cost of $123,472.00.
CONTRACT COMPLIANCE:
Vendor Name: Brown Enterprise Solutions, LLC
Vendor Acct. #: 010668 (MBE)
CC-010668; Expiration Date: 2/2/2026
MBE-010668; Expiration Date: 12/7/2025
Title
To authorize the Director of the Department of Technology to enter into contract with Brown Enterprise Solutions, LLC for Juniper Care Services; and to authorize the expenditure of $123,472.00 from the Department of Technology, Information Services Division, Information Services Operating Fund. ($123,472.00)
Body
WHEREAS, the Department of Technology utilizes Juniper Care Services to maintain service level for our Juniper Data Center devices; and
WHEREAS, the Department of Technology solicited bids through RFQ028172 for the purchase of the above-described support services and award is to be made to Brown Enterprise Solutions, LLC as the lowest, most responsive bidder; and
WHEREAS, it is necessary to authorize the Director of the Department of Technology to enter into contract with Brown Enterprise Solutions, LLC for the purchase of Juniper Care Services; and
WHEREAS, the term of this agreement shall be from December 1, 2024 to November 30, 2025. This agreement is not subject to automatic renewal. However, upon mutual agreement, to include same pricing and terms and conditions as those set forth, the services may be continued for four (4) additional one-year terms; and
WHEREAS, it is necessary to authorize the expenditure of $123,472.00 for the purchase of the Juniper Care Services; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: To authorize the Director of the Department of Technology to enter into contract with Brown Enterprise Solutions, LLC for Juniper Care Services at a cost of $123,472.00, for a one (1) year term, starting December 1, 2024 to November 30, 2025, with four (4) additional and optional one-year terms upon mutual agreement of the parties.
SECTION 2: That the expenditure of $123,472.00, or so much thereof as may be necessary, is hereby authorized to be expended as shown in the attachment to this ordinance. (Please see 2309-2024 EXP)
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That this ordinance shall take effect and be in force from and after the earliest period allowed by law