Explanation
Background: This ordinance authorizes an appropriation of $900,000 from the Continuing Police Training (CPT) fund for the purchase of police cruisers to be used at the training academy for recruits. Furthermore, this ordinance authorizes the Finance and Management Director to establish purchase orders for the purchase of police cruisers, as well as associated up-fitting for the Departments of Public Safety. The purchase orders for the police cruiser purchases, computers, up-fittings and installation will be issued from Universal Term Contracts (UTCs) that have been previously established by the City of Columbus Purchasing Office.
In accordance with the aforementioned, this ordinance authorizes the Finance and Management Director to establish purchase orders from various UTCs, including but not limited to, George Byers Sons Inc, (PA007291) for the acquisition of police cruisers, Law and Order Technology, LLC (PA007267)for the purchase of computers and accessories, Parr Public Safety Equipment Inc (PA005485 & PA005547) for the associated purchase of police vehicle up-fitting. These vehicles are to be purchased for training. Currently, the Division pulls 15 cruisers from the regular fleet for training that requires a cruiser. These trainings are drivers training, Patrol Practicals, Deadly Force Encounters, Stops and Approaches, etc. These classes require cruisers to be in use for several months throughout the year. The purchase will alleviate the wear and tear on front-line cruisers.
George Byers Sons Inc, vendor#006008, PA007291 - Light Duty Trucks & Police Vehicles - expires 6/30/27
Law and Order Technology, LLC, vendor#040906, PA007267- Computers & Access. - expires 4/30/2027
Parr Public Safety Equipment Inc, vendor#001060, PA005485 and PA005547 - Safety Up Fit Service & Emergency Lights UTC - expire 12/30/24 & 11/30/2024 respectively
This ordinance also authorizes the Finance and Management Director to establish purchase orders for price increases of previously ordered vehicles. These include but are not limited to vehicle model year change, increase in materials cost, freight charges for delivery, fuel up charges or any other increased cost associated with the procurement of the previously ordered vehicle.
These companies are not debarred according to the sam.gov or prohibited from being awarded a contract as per the Auditor of State unresolved findings for recovery certified search.
Fiscal Impact: This ordinance seeks authority to appropriate and expend $900,000.00 from CPT Fund for the acquisition of police cruisers and related up-fitting parts/services for the Division of Police. There are funds for these purchases in the CPT Fund.
Emergency action is requested due to the instability of the automobile supply chain. The market volatility of all the OEMs continues with the ongoing shortage of chips and other critical supply line parts to produce vehicles. This limited availability is causing vehicle order windows to open and close, at random, with little to no notice. Therefore, emergency legislation is being requested so that orders can be placed as soon as possible.
Title
To authorize the Director of the Department of Finance and Management to establish purchase orders from previously established Universal Term Contracts (UTCs) for the purchase of police cruisers, computers, and vehicle up-fitting needs for training purposes for the Division of Police; to authorize the Director of the Department of Finance and Management to establish purchase orders for additional vehicle costs, model year changes, or cost increases; to authorize the appropriation and expenditure of $900,000.00 from the CPT Fund; and to declare an emergency. ($900,000.00)
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WHEREAS, The Division of Police has a need for police cruisers for training purposes; and
WHEREAS, George Byers Sons Inc successfully bid and was awarded contracts PA007291 - Light Duty Trucks, expires 6/30/27
Law and Order Technology, LLC, PA007267 - Computers & Access. - expires 4/30/2027,
Parr Public Safety Equipment successfully bid and was awarded contract PA005485 - Safety Vehicle Up Fit, expires 12/30/24 and PA005547- Emergency Lights UTC, expires 11/30/2024; and
WHEREAS, formal bids for any additional vehicle up-fitting will be conducted by the Purchasing Office in accordance with the competitive bidding provisions of Columbus City Code Chapter 329, and
WHEREAS, funding for these vehicles is budgeted and available within the CPT Fund; and
WHEREAS, mobility to complete vehicle purchases is necessary as the process is marked by extremely short order windows and has been suffering increased delays and lack of supply, leading to price increases and model year changes; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance & Management in that it is immediately necessary to authorize the Director to establish various purchase orders and contracts for the purchase of police cruisers, computers and associated up-fitting for use by the Division of Police due to the short order windows that close without notice and because of the instability of the automobile supply chain with the market volatility of all the OEMs continues with the ongoing shortage of chips and other critical supply lines part to produce vehicles, all for the immediate preservation of the public health, peace, property, safety, and welfare; and NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management, is hereby authorized to establish purchase orders from previously established Universal Term Contracts for the acquisition of vehicles for use by several City Departments with the following vendors:
George Byers Sons Inc, vendor#006008, PA007291 - Light Duty Trucks & Police Vehicles - expires 6/30/27
Law and Order Technology, LLC, vendor#040906, PA007267- Computers & Access. - expires 4/30/2027
Parr Public Safety Equipment Inc, vendor#001060, PA005485 and PA005547 - Safety Up Fit Service & Emergency Lights UTC - expire 12/30/24 & 11/30/2024 respectively
SECTION 2. That the Director of the Department of Finance and Management, on behalf of the Fleet Management Division, is hereby authorized to establish purchase orders for price increases related to supply chain delays, inventory unavailability, transportation of ordered vehicles and model year changes.
SECTION 3. That the Director of the Department of Finance and Management, is hereby authorized to establish purchase orders for price increases related to supply chain delays, lack of available inventory, transportation of ordered vehicles and model year changes.
SECTION 4. That from the unappropriated monies and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2024, the sum of $900,000.00 is appropriated in the CPT Fund, Object Class 06, Object Class 02, and Object Class 03 per the account codes in the attachment to this ordinance:
SECTION 5. That the expenditure of $900.000.00, or so much thereof as may be necessary, in regard to the actions authorized in Sections 1, 2, and 3 be and is hereby authorized and approved from the Special CPT Fund in Object Class 06, Object Class 02, And Object Class 03 per the accounting codes in the attachment to the ordinance:
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.