Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with Dynotec, Inc. for the Hard Surfaces Program 2024 - Phase 2 Project. The contract amount is $96,528.55, with a contingency of $3,000.00, for a total of $99,528.55 being authorized by this ordinance.
The Recreation and Parks Department allocates a portion of the Capital Improvements Budget each year to the improvement of existing and necessary new installations of hard surfaces. This particular contract will provide inspection services to ensure the improvements of asphalt and concrete surfaces are installed per the specifications of the Hard Surfaces Program Phase 2 Project.
Vendor Bid/Proposal Submissions (Office of Diversity and Inclusion designation status): Proposals were advertised to firms that were pre-qualified through the bi-annual Request for Statement of Qualification (RSFQ) process, in accordance with City Code Section 329, on October 10, 2024 and received by the Recreation and Parks Department on October 22, 2024. Request for proposals were received by the following companies:
Dynotec, Inc. (MBE)
CTL Engineering, Inc. (MBE)
Anser Advisory (MAJ)
Of note, professional services contracts are quality based selections and not based on price. Costs were not requested nor were they part of this evaluation.
In accordance with City Code, a selection team evaluated the proposals and recommended Dynotec, Inc. be selected to perform the work. The firm was chosen based on their referenced projects, experience, qualifications, availability, timeline and project approach.
Principal Parties:
Dynotec, Inc.
2931 East Dublin Granville Road, Suite 200, Columbus, Ohio 43231
Sutha Vallipuram, (614) 880-7320
Contract Compliance Number: 005053
Contract Compliance Expiration Date: February 12, 2026
Benefits to the Public: The inspection services will ensure the product is installed as designed and specified.
Area(s) Affected: Citywide (99)
Master Plan Relation: This project will support the Recreation and Parks Master Plan by helping to remove barriers that the community encounters as they visit parks and facilities.
Fiscal Impact: $99,528.55 is budgeted and available from within the Recreation and Parks Voted Bond Fund 7702 to meet the financial obligations of this contract.
Title
To authorize the Director of the Recreation and Parks Department to enter into contract with Dynotec, Inc. for the Hard Surfaces Program 2024 Phase 2 Project; to authorize the transfer of $99,528.55 within the Recreation and Parks Voted Bond Fund; to authorize the amendment of the 2024 Capital Improvements Budget; and to authorize the expenditure of $99,528.55 from the Recreation and Parks Voted Bond Fund. ($99,528.55)
Body
WHEREAS, it is necessary to authorize the Director of the Recreation and Parks to enter into contract with Dynotec, Inc. for the Hard Surfaces Program 2024 Phase 2 Project; and
WHEREAS, it is necessary to authorize the transfer of $99,528.55 from the Recreation and Parks Voted Bond Fund; and,
WHEREAS, it is necessary to authorize the amendment of the 2024 Capital Improvements Budget Ordinance 1907-2024 in order to provide sufficient budget authority for this and future projects; and
WHEREAS, it is necessary to authorize the expenditure of $99,528.55 from the Recreation and Parks Voted Bond Fund 7702; and
WHEREAS, it has become necessary in the usual daily operations of the Recreation and Parks Department in that it is necessary to authorize the Director to enter into contract with Dynotech, Inc. for the Hard Surfaces Program 2024 Phase 2 Project, NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Recreation and Parks Department be and is hereby authorized to enter into contract with Dynotec, Inc. for the Hard Surfaces Program 2024 Phase 2 Project.
SECTION 2. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 5. That the transfer of $99,528.55, or so much thereof as may be needed, is hereby authorized between projects within the Recreation and Parks Bond Fund 7702 per the account codes in the attachment to this ordinance.
SECTION 6. That the 2024 Capital Improvements Budget Ordinance 1907-2024 is hereby amended as follows in order to provide sufficient budget authority for this ordinance and future projects:
Fund / Project / Project Name / Current Revised Authority / Current Remaining Authority / Change / Amended Revised Authority / Amended Remaining Authority
Fund 7702 / P511065-100000 / Lighting Improvements 2023-2024 (Voted Carryover) / $1,599,570 / $1,524,903 / ($99,529) / $1,500,041 / $1,425,374
Fund 7702 / P511007-202302 / Hard Surface Improvements 2023-2024 - Phase 2 (Voted Carryover) / $1,392,661 / $0 / $99,529 / $1,492,190 / $99,529
SECTION 7. That for the purpose stated in Section 1, the expenditure of $99,528.55 or so much thereof as may be necessary to pay the cost thereof, be and is hereby authorized from the Recreation and Parks Voted Bond Fund 7702 in object class 06 Capital Outlay per the accounting codes in the attachments to this ordinance.
SECTION 8. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.