Explanation
Background: The Paving the Way...Program has been serving the citizens of the Greater Columbus area since 1990. This Program provides up-to-date roadway construction information to the public and the media on traffic detours, alternate travel routes, road closures, technical advice and coordination for road construction related activities, public messages advocating work zone safety, demand reduction (carpooling, use of mass transit) and traffic management. Additionally, Paving The Way
maintains a web site www.pavingtheway.org and automated mailing lists that send out construction updates to over 3,000 recipients daily.
This ordinance authorizes the Public Service Director to enter into a three-year contract with the Ohio Department of Transportation (ODOT) and the Mid-Ohio Regional Planning Commission (MORPC).
Fiscal Impact: The cost of the three-year program will be $830,000.00 of which eighty percent (80%) is funded with MORPC STP-M funds ($664,000.00) and twenty percent local funds ($166,000.00).
The city's share over the three-year period will be $166,000.00 and will come from Street Construction, Maintenance and Repair Fund. This ordinance appropriates the entire MORPC share ($664,000.00) and City match ($166,000.00) into the General Government Grant Fund, where it is then authorized for expenditure.
Emergency action is requested to allow the financial transactions to be posted to the City's accounting systems as soon as is possible and allow the Paving the Way program to continue its mission with as little disruption as possible.
Title
To authorize the Public Service Director to enter into an agreement with the Director of the Ohio Department of Transportation and the Executive Director of the Mid-Ohio Regional Planning Commission for the 2014-2017 Paving The Way program for the Division of Planning and Operations; to appropriate and transfer $166,000.00 within the Street Construction Maintenance and Repair Fund; to appropriate $830,000.00 within the General Government Grant Fund; and to declare an emergency. ($830,000.00)
Body
WHEREAS, the Public Service Director has identified the need for the Paving The Way program for traffic management and roadway construction communication which is described as a program that disseminates roadway construction information to the public and media and provides construction traffic management, public relations and technical advice and coordination for construction-related activities, demand reduction and work zone safety with portions of the project both inside and outside the municipal corporation limits and hereinafter referred to as "the program"; and
WHEREAS, the Director of the Ohio Department of Transportation and the Executive Director of the Mid-Ohio Regional Planning Commission (MORPC) further desire cooperation from the city of Columbus in the planning and execution of this program; and
WHEREAS, the total cost of this program will be $830,000.00 with $664,000.00 (80 percent) coming from MORPC STP-M funding and $166,000.00 (20 percent) coming from the city Street Construction, Maintenance and Repair Fund budget; and
WHEREAS, the appropriation and transfer of $166,000.00 within the Street Construction Maintenance and Repair fund is necessary; and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Transportation Division, in that it is necessary to authorize and grant consent for a three-year program and to establish appropriation authority for the program, thereby preserving the public health, peace, property, safety and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Service Director be and hereby is authorized to enter into contract with the Ohio Department of Transportation (ODOT) and the Mid-Ohio Regional Planning Commission (MORPC) for the "Paving The Way
Program on behalf of the Division of Planning and Operations for the period January 1, 2014 through June 30, 2017.
SECTION 2: That the sum of $166,000.00 be and hereby is appropriated from the unappropriated balance of Fund 265, the Street Construction Maintenance and Repair Fund, and from all monies estimated to come in to said fund from any and all sources and unappropriated for any other purpose during the fiscal year ending December 31, 2014 to Department No. 59-11, Division of Planning and Operations, as follows:
Fund/OL-01/OL-3 codes/OCA code/Amount
265/Street Construction Maintenance and Repair Fund/10/5501/591101/$166,000.00
SECTION 3: That the City Auditor be and hereby is authorized to transfer funds of $166,000.00 from the Street Construction and Maintenance and Repair Fund, fund 265 to the General Government Grant Fund, fund 220, for the additional city match required for the FY2014 to FY2017 grant activities for Paving the Way as follows:
Transfer From:
Fund/OL-01/OL-3 codes/OCA code/Amount
265/Street Construction Maintenance and Repair Fund/10/5501/591101/$166,000.00
Transfer To:
Fund/Grant #/OL-01/OL-03 Codes/OCA Code/Amount
220/Assigned by City Auditor/Paving the Way/80/0886/Assigned by City Auditor/$166,000.00
SECTION 4. That from the unappropriated monies in Fund 220 and from all monies estimated to come into said fund from any and all sources and unappropriated for any other purpose during the grant period, the sum of $830,000.00 is appropriated upon receipt of an executed grant agreement in Fund 220, Div 59-11, Grant No to be determined by Auditor, OCA to be determined by Auditor, as follows:
Object Level One Code| Object Level 3 Code| Amount
01 1101 $690,000.00
02 2290 $120,000.00
03 3390 $ 20,000.00
Total $830,000.00
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the monies in the foregoing Section 1 shall be paid upon order of the Public Service Director and that no order shall be drawn or money paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 7. At the end of the grant period, any repayment of unencumbered balances required by the grantor is hereby authorized and any unused City match monies may be transferred back to the City fund from which they originated in accordance with all applicable grant agreements.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves or vetoes the same.