Explanation
1. BACKGROUND:
A. Need. This legislation authorizes the Director of Public Utilities to modify the professional engineering services agreement with Ribway Engineering Group, Inc., for the Southerly Wastewater Treatment Plant New Effluent Pump Station and Effluent Conduit Project. The Ribway Engineering Group, Inc. modification amount requested under this ordinance is $543,075.00. The contract total including this modification is $5,895,775.00. The proposed contract modification provides funding for additional detailed design tasks that became necessary in the course of the design development and for additional Services during Construction and Commissioning tasks for Contract S71. The potential need for this work was foreseen and so stated in the original contract's legislation, and is therefore a planned continuation of the services originally included within the existing contract's scope of service. It is not deemed either feasible or reasonable to suspend work with the entity currently under contract and undertake continuation of these services with another provider. The cost of the modification is a continuation of the vendor's current pricing structure, as verified by City staff.
Amount of additional funds to be expended: $543,075.00
Original Contract $ 2,800,000.00
Modification No. 1 $ 2,552,700.00
Proposed Modification No. 2 $ 543,075.00
CURRENT PROPOSED TOTAL $ 5,895,775.00
Reasons additional goods/services could not be foreseen:
This Contract Modification No. 2 is a planned continuation of the services included within the existing contract's scope of service.
Reason other procurement processes are not used:
The majority of this work was planned and due to the highly complex and technical nature of this wastewater treatment plant infrastructure, it is not reasonable or cost efficient to undertake a new procurement effort to acquire these services.
How cost of modification was determined:
The cost of this contract modification is consistent with the direct labor, overhead, and profit rates established within the original proposal. The estimate of the quantity of labor required to complete the remaining scope of services is within the anticipated level of funding originally forecast.
B. Contract Compliance No.: 31-1406579 | (MAJ) | (Expires 12/03/2010)
C. Emergency Designation: Emergency designation is not requested.
2. FISCAL IMPACT:
This ordinance authorizes the Director of Public Utilities to transfer within and expend $543,075.00 in funds from the B.A.B.s (Build America Bonds) Fund for this expenditure; and to amend to the 2009 Capital Improvements Budget to establish sufficient budget authority to cover the expenditure upon passage of the ordinance.
Title
To authorize the Director of Public Utilities to execute a planned contract modification to the professional engineering services agreement with Ribway Engineering Group, Inc. for the Southerly Wastewater Treatment Plant New Effluent Pump Station and Effluent Conduit Project; transfer within and expend $543,075.00 in funds from the B.A.B.s (Build America Bonds) Fund for this expenditure; and to amend to the 2009 Capital Improvements Budget to establish sufficient budget authority to cover the expenditure upon passage of the ordinance, for the Division of Sewerage and Drainage. ($543,075.00)
Body
WHEREAS, Contract No. EL006541 was authorized by Ordinance No. 1677-2006, as passed by Columbus City Council on October 16, 2006, for the purpose of providing professional engineering services for the Southerly Wastewater Treatment Plant New Effluent Pump Station and Effluent Conduit Project, for the Division of Sewerage and Drainage; and
WHEREAS, it is necessary to modify the subject contract in order to provide funding for additional detailed design tasks that became necessary in the course of the design development and for additional Services During Construction and Commissioning tasks for Contract S71; and
WHEREAS, it is necessary to authorize the transfer within funds from the Sanitary B.A.B. (Build America Bonds) Fund in the amount of $543,075.00 for purposes of providing sufficient funding for the aforementioned project expenditure; and
WHEREAS, it is necessary to authorize an amendment to the 2009 Capital Improvements Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it is necessary for City Council to authorize the expenditure of funds from the Sanitary B.A.B. (Build America Bonds) Fund; and
WHEREAS, the Division of Sewerage and Drainage, Department of Public Utilities is requesting that this Council authorize the Director of Public Utilities to modify the professional engineering services agreement with Ribway Engineering Group, Inc., for the Southerly Wastewater Treatment Plant New Effluent Pump Station and Effluent Conduit Project, at the earliest practical date; Now, Therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Public Utilities be, and hereby is, authorized to modify Contract No. . EL006541 with Ribway Engineering Group, Inc., 300 E. Broad St., Suite 500, Columbus, OH 43015, for professional engineering services for the Southerly Wastewater Treatment Plant New Effluent Pump Station and Effluent Conduit Project, in order to provide the professional engineering services in accordance with the terms and conditions as shown in the contract modification on file in the office of the Division of Sewerage and Drainage.
Section 2. That the City Auditor is hereby authorized to transfer of $543,075.00 within the Department of Public Utilities, Division of Sewerage and Drainage, Dept/Div. No. 60-05, Sewerage and Drainage Sanitary B.A.B.s (Build America Bonds) Fund, Fund No. 668, Object Level Three 6686, as follows:
From:
Project No. | Project Name | OCA Code | Change
650344-100001 | SWWTP Support Facilities | 651344 | (-$543,075.00)
To:
Project No. | Project Name | OCA Code | Change
650363-100000 | SWWTP New Effluent Pump Station and Effluent Conduit | 668363 | (+$543,075.00)
Section 3. That the City Auditor be and hereby is authorized to expend a total of $543,075.00 from the Sanitary B.A.B.s (Build America Bonds) Fund into the Southerly Waste Water Treatment Plant (SWWTP) New Effluent Pump Station and Effluent Conduit | Fund 668 | Div. 60-05 | Proj. 650363-100000 | OCA Code 668363 | Object Level Three 6686.
Section 4. That the 2009 Capital Improvements Budget Ordinance No. 0806-2009 is hereby amended as follows, to provide sufficient budget authority for the Capital Improvement Projects listed herein:
Fund No. | Proj. No. | Proj. Name | Current Authority | Revised Authority | (Change)
668 | 650344-100001 | SWWTP Support Facilities | $543,075 | $0 | (-$543,075)
668 |650363-100000 | SWWTP New Effluent Pump Station and Effluent Conduit | $0 | ($543,075) | (+$543,075)
Section 5. That the City Auditor is hereby authorized to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be made from a project by monies from more than one source.
Section 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
Section 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
Section 8. That the said firm shall perform the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Sewerage and Drainage.
Section 9. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.