Explanation
BACKGROUND: This legislation authorizes the Director of the Department of Finance and Management to associate all General Budget Reservations with the Universal Term Contract Purchase Agreement with Fujitec America, Inc. for the replacement of the elevator power unit for the Fire Administration Building, 3675 Parsons Ave. Columbus, OH 43207. Purchase orders will be established for labor, material, supplies and equipment.
Vendor:
Fujitec America, Inc. Vendor Number #001627 Exp. 4/30/2026
PA007121 - Elevator Maintenance Services
Emergency Justification: Emergency action is requested to allow for the proper and safe replacement of the elevator power unit which will make it inoperable. This is the only elevator to reach upper floors at the Fire Administration Building.
Fiscal Impact: This legislation authorizes the transfer and expenditure of $40,480.00 from the Construction Management Capital Improvement Fund 7733, for the labor, material, supplies, and equipment related to the replacement of the elevator power unit at the Fire Administration Building, located at 3675 Parsons Ave. An amendment to the 2025 Capital budget will be necessary.
Title
To authorize the Director of the Department of Finance and Management, on behalf of the Facilities Management Division, to establish purchase orders for labor, material, supplies, and equipment related to the replacement of elevator power unit at the Fire Administration Building located at 3675 Parsons Ave., Columbus, OH 43207; to authorize the Director of the Department of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the Universal Term Contract Purchase Agreement with Fujitec America, Inc.; to authorize the transfer of $202,941.00 and expenditure of $40,480.00 from the Construction Management Capital Improvement Fund; to amend the 2025 Capital Improvement Budget; and to declare an emergency. ($40,480.00)
Body
WHEREAS, the Department of Finance and Management, on behalf of the Facilities Management Division, has a need to replace the elevator power unit at the Fire Administration Bldg. located at 3675 Parsons Ave.; and
WHEREAS, the City of Columbus Purchasing Office established a Universal Term Contract for elevator emergency services with Fujitec America, Inc.; and
WHEREAS, it is necessary to authorize the Director of the Department of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the Universal Term Contract Purchase Agreement; and
WHEREAS, it is necessary to amend the 2025 Capital Improvement Budget; and
WHEREAS, it is necessary to authorize the transfer and expenditure of funds within the Construction Management Capital Improvement Fund; and
WHEREAS, an emergency exists in the usual daily operation of the Finance and Management Department in that it is immediately necessary to authorize the Director to establish purchase orders for labor, material, supplies, and equipment related to the replacement of elevator power unit at Fire Administration Bldg. located at 3675 Parsons Ave., so that the elevators can be properly and safely operational as soon as possible, for the immediate preservation of the public peace, property, health, welfare, and safety; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management, on behalf of the Facilities Management Division, is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the Universal Term Contract Purchase Agreements with Fujitec America, Inc. for elevator emergency services.
SECTION 2. That the 2025 Capital Improvement Budget be amended in Fund 7733 as follows:
Project Number Project Name Original Auth. Revised Auth. Change
P450700-100000 Facilities Mgmt. - Facility Reno $868,632 $828,152 (40,480)
P450707-100002 Facilities Mgmt. - Fire Admin. Bldg. $0 $40,480 40,480
Elevator power Unit replacement
SECTION 3. That the transfer in the amount of $202,941.00 between projects in Fund 7733 is hereby authorized and approved per the accounting codes in the funding attached to this ordinance.
SECTION 4. That the expenditure of $40,480.00 or so much thereof as may be necessary in regard to the action authorized in Section 1, be and is hereby authorized and approved per the accounting codes in the funding attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance remaining for this project account to the unallocated balance account within the same fund upon receipt of proper notification from the Department of Finance and Management that the project has been completed and the monies are no longer required for this project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten (10) days after passage if the Mayor neither approves nor vetoes the same.