Explanation
Background:
Proposals were received by the Recreation and Parks Department on April 8, 2010 for the HVAC Improvements 2010 Design as follows:
Status
Star Consultants MBE
Banwo Longe MBE
DLZ MBE
Karpinski Engineering MAJ
Kramer Engineers MAJ
Roger D. Fields MAJ
Schooley Caldwell MAJ
The consultant shall provide architectural and engineering services to prepare plans and specifications for bidding for the installation of new HVAC systems including new air conditioning at Woodward Park Recreation Center (5147 Karl Road, 43229), Far East Recreation Center, (1826 Lattimer Dr., 43227), and Barnett Recreation Center (1184 Barnett, 43227), as well as replacement units at Antrim shelter house (5800 Olentangy River Rd, 43085), Marion Franklin Recreation Center (2801 Lockbourne Rd., 43207), Lazelle Woods Community Center (8140 Sancus Blvd., 43235), Westgate Recreation Center (455 Westgate Ave., 43204); control work will be included at most locations. Work is to include the evaluation of existing HVAC systems, and the addition of some air conditioning systems. Services shall include the necessary field surveys, program development in conjunction with department staff, reports, proposals, cost estimates, bid documents and construction administration services.
These improvements will make the facilities more energy-efficient and lower maintenance costs. The addition of air conditioning will also enhance year-round use.
Emergency legislation is requested to start design work as soon as possible so that improvements can be in place prior to November/December 2010.
Contract Compliance #31-1558857. Compliant through 03/02/2011.
Financial Impact: This ordinance will authorize the transfer of $245,000.00 within the Voted 1999/2004 Parks and Recreation Bond Fund No. 746, amend the 2010 capital improvement budget, and authorize various expenditures for labor, material and equipment in conjunction with HVAC Improvements
Title
To authorize and direct the Director of Recreation and Parks to enter into contract with Star Consultants, Inc. for professional services related to HVAC Improvements 2010 Design, to authorize the expenditure of $252,000.00 and $18,000.00 contingency for a total of $270,000.00 from the Voted 1999/2004 Parks and Recreation Bond Fund, and to declare an emergency. ($270,000.00)
Body
WHEREAS, bids were received by the Recreation and Parks Department on April 8, 2010, and the contract for the HVAC improvements was awarded to Star Consultants, Inc. for professional services related to HVAC Improvements 2010 Design; and
WHEREAS, in accordance with the provisions of Section 329.12 of the Columbus City Codes, the contract will be awarded to Star Consultants, Inc. for professional services related to HVAC Improvements 2010 Design on the basis of being the lowest and responsible bidder; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into contract to start design work as soon as possible so that improvements can be in place prior to November/December 2010; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Recreation and Parks be and is hereby authorized and directed to enter into contract with Star Consultants, Inc. for professional services related to HVAC Improvements 2010 Design in accordance with plans and specifications on file in the Recreation and Parks Department.
Section 2. That the City Auditor is hereby authorized to transfer $245,000.00 within the Voted 1999/2004 Parks and Recreation Bond Fund No. 746:
From
Facility Improvements Proj. No. 510035-100022, OCA Code 728051, Object Level 3 No. 6620 $125,000
Facility Improvements Proj. No. 510035-100023, OCA Code 728052, Object Level 3 No. 6620 $12,100
Facility Improvements Proj. No. 510035-100024, OCA Code 728053, Object Level 3 No. 6620 $18,931.10
Facility Improvements Proj. No. 510717-100001, OCA Code 702717, Object Level 3 No. 6620 $88,968.90
To:
Facility Improvements, Proj. No. 510035-100010, OCA Code 728050 , Obj. Level 3 No. 6681 $245,000.00
Section 3. That the 2010 Capital Improvements Budget Ordinance No. 0564-2010 is hereby amended as follows in order to provide sufficient budget authority for this expenditure legislation:
CURRENT:
Fund 746; Project 510035-100010 /facility improvements $1,000,000 (carryover)
Fund 746; Project 510035-100022 /facility improvements $175,000 (carryover)
Fund 746; Project 510035-100023 /facility Improvements $160,600 (carryover)
Fund 746; Project 510035-100024 /facility improvements $997,473,000 (carryover)
Fund 746; Project 510717-100001 /Public Investment $178,069(carryover)
AMENDED TO:
Fund 746; Project 510035-100010 /facility improvements $1,245,000 (carryover)
Fund 746; Project 510035-100022 /facility improvements $50,000 (carryover)
Fund 746; Project 510035-100023 /facility Improvements $148,500 (carryover)
Fund 746; Project 510035-100024 /facility improvements $978,542 (carryover)
Fund 746; Project 510035-100023 /facility Improvements - $89,101(carryover)
Section 4. That the expenditure of $270,000.00, or so much thereof as may be necessary, be and is hereby authorized from the Voted 1999/2004 Parks and Recreation Bond Fund No. 746, Dept. 51-01, Facility Improvements, Project No. 510035-100010, Object Level 3 No. 6681, and OCA Code 728050 , to pay the cost thereof.
Section 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this legislation.
Section 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.