Explanation
1. BACKGROUND:
This ordinance authorizes the Director of Public Service to modify a purchase contract with IPS Group, Inc. by increasing the amount authorized for expenditure for services provided by IPS Group, Inc. for this contract for the Department of Public Service.
This contract was authorized by ordinance 1041-2010 and provides the City with the ability to replace its entire inventory of over 4,000 parking meters, which have exceeded their designed service life, and to allow for expansion of the meter program. The contract terms include fixed costs for the parking meters and related services over the five-year contract period and are subject to the availability of funding and the approval of City Council.
This planned contract modification will provide for the annual meter management system charges for 2013, as established under the contract. The source of funding for these operating funds is the Parking Meter Program Fund (Fund 268). The Department anticipates going to council in the 3rd quarter of 2013 for a planned contract modification to purchase additional replacement parking meters with funds approved for such in the 2013 Cpital Improvement Budget.
The original amount of this contract authorized in ordinance 1041-2010 was $749,965.00 (EL010977).
The amount of the 1st modification was $521,000.00, authorized by ordinance 0360-2011 (EL011657).
The amount of the 2nd modification was $385,000.00, authorized by ordinance 0710-2012 (EL012678).
The amount of the 3rd modification was $500,000.00, authorized by ordinance 0775-2012 (EL012734).
The amount of the 4th modification was $73,500.00, authorized by ordinance 2022-2012 (EL013622)
The amount of this 5th modification will be $529,000.00.
The total amount of the contract, including this modification is $2,758,465.00
This ordinance seeks authority to expend $529,000.00. for the Division of Mobility Options, in the Department of Public Service.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against IPS Group, Inc.
2. PLANNED CONTRACT MODIFICATION
This is a planned modification of the contract with IPS Group, Inc. to fund management services provided by this vendor for the City's parking meter program.
2. CONTRACT COMPLIANCE
IPS Group, Inc. contract compliance number is and it expires 4/25/2014.
3. EMERGENCY DESIGNATION
Emergency action is requested to ensure that payment for these uninterrupted services continues for this contract
4. FISCAL IMPACT:
Funding for this expense is available within the Parking Meter Program Fund (Fund 268).
Title
To authorize the Director of Public Service to modify an existing contract with IPS Group, Inc. by increasing the authorized expenditure amount, to provide for continued management and related services for the City's Parking Meter Program, to authorize the expenditure of $529,000.00 from the Parking Meter Program Fund; and to declare an emergency. ($529,000.00)
Body
WHEREAS, ordinance 1041-2010 authorized the Director of Public Service to enter into contract with IPS Group, Inc., and authorized the expenditure of $749,965.00 for the purchase of single space parking meters, ancillary equipment, and management and training services; and
WHEREAS, ordinance 0360-2011 authorized the Director of Public Service to execute a planned modification in the amount of $521,000.00 for approximately 1,0000 meter mechanisms, associated extended warranty costs, and related components and services; and
WHEREAS, ordinance 0710-2012 authorized the Director of Public Service to execute a planned modification in the amount of $385,000.00 for management services necessary for the operation of the City's Parking Meter Program in 2012; and
WHEREAS, ordinance 0775-2012 authorized the Director of Public Service to execute a planned modification in the amount of $500,000.00 for approximately 1,000 meter mechanisms, associated extended warranty costs, and related components and services; and
WHEREAS, ordinance 2022-2012 authorized the Director of Public Service to execute a planned modification in the amount of $73,500.00 for additional meter mechanisms and related components and services; and
WHEREAS, this ordinance authorizes modification number 5 in the amount of $529,000.00 for management services necessary for the operation of the City's Parking Meter Program in 2013 ; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to request this ordinance as an emergency measure because of the need to continue the services provided by IPS Group, Inc. for the City's parking meter program so the City can operate an effective, efficient program thereby preserving the public health, safety and welfare;
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Service be and is hereby authorized to execute a contract modification to pay for annual meter management system charges and related expenses for 2013 with IPS Group, Inc, 6195 Cornerstone Ct. East, Suite 114, San Diego, CA, 92121.
SECTION 2. That the expenditure of $529,000.00 is hereby authorized for the above described purchase as follows:
Dept/Division/Fund / Fund Name / O.L. 01-03 Codes / OCA / Amount
59-10 / 268 / Parking Meter Program / 03-3336 / 268101 / $529,000.00
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approvals by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.