Explanation
BACKGROUND: This ordinance authorizes purchase orders in the total amount of $1,200,000.00 for EMS pharmaceuticals and miscellaneous medical supplies from existing Universal Term Contracts (UTCs) for the Division of Fire. The Fire Division needs to purchase pharmaceuticals and miscellaneous medical supplies for use in daily emergency services and emergency medical service (EMS) operations. The existing Universal Term Contracts were established by the Purchasing Office for such purposes with Life-Assist, Inc., Bound Tree Medical LLC, ZOLL Medical Corporation, and Teleflex, LLC. EMS medical supplies include, but are not limited to, bandages, IVs, pharmaceuticals, splints, face masks, gowns, gloves, etc. This legislation authorizes the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements with the aforementioned vendors as required for approval by City Council in order for the division to expend more than $100,000.00 per year, per City Code Section 329.19(g), on behalf of the Division of Fire.
Bid Information: Universal Term Contracts exist for these purchases as follows:
Pharmaceuticals ~ Life-Assist, Inc. (Vendor #010830 / PA005966 / Exp. 06-30-2025); Bound Tree Medical, LLC (Vendor #05886 / PA005992 / Exp. 06-30-2025);
Miscellaneous Medical ~ Life-Assist, Inc. (Vendor #010830 / PA005993 / Exp. 06-30-2025); Bound Tree, LLC (Vendor #005886 / PA005994 / Exp. 06-30-2025),
Defibrillators ~ ZOLL Medical Corporation (Vendor #000197 / PA006345 / 12-31-2025)
EZIO Needles ~ Teleflex, LLC (Vendor #031842 / PA006159 / 9-30-2025)
Emergency Designation: Emergency action is requested as funds for both medical and pharmaceutical supplies are immediately needed to keep supplies stocked at adequate levels.
FISCAL IMPACT: This ordinance authorizes the expenditure of $1,200,000.00 from the Division of Fire's 2025 General Fund Operating Budget to purchase both pharmaceuticals and miscellaneous medical supplies. In 2024, the Fire Division spent or encumbered approximately $1.85M, $1.95M in 2023, and $1.95M in 2022, from the General Fund on these pharmaceuticals and medical supplies. This ordinance will authorize the following General Budget Reservations and amounts: Life-Assist, Inc. ~ $100,000.00, Bound Tree Medical LLC ~ $950,000.00, ZOLL Medical ~ $100,000.00, Teleflex LLC ~ $50,000.00.
Title
To authorize and direct the Finance and Management Director, on behalf of the Division of Fire, to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements for the purchase of EMS pharmaceuticals and miscellaneous medical supplies; to authorize the expenditure of $1,200,000.00 from the General Fund; and to declare an emergency. ($1,200,000.00)
Body
WHEREAS, there is a need for the Fire Division to purchase pharmaceuticals and miscellaneous medical supplies for use in daily emergency services and emergency medical service (EMS) operations; and,
WHEREAS, Universal Term Contracts established by the Purchasing Office exist for these purchases; and,
WHEREAS, an emergency exists in the usual daily operation of the Division of Fire, Department of Public Safety, in that it is immediately necessary to authorize the Finance and Management Director to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements with Life-Assist, Inc., Bound Tree Medical, LLC, ZOLL Medical Corporation, and Teleflex, LLC to purchase said supplies in order to maintain adequate levels of such supplies, for the immediate preservation of the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized and directed to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contract Purchase Agreements with Life-Assist, Inc., Bound Tree Medical, LLC, ZOLL Medical Corporation, and Teleflex, LLC for the purchase of EMS pharmaceuticals and miscellaneous medical supplies for the Division of Fire but the contract with Life-Assist, Inc. is contingent upon Life-Assist, Inc. becoming registered to transact business within the State of Ohio as required by Ohio Revised Code Chapter 1703.
SECTION 2. That the expenditure of $1,200,000.00, or so much thereof as may be necessary, be and is hereby authorized from the General Fund, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.