City of Columbus - File #: 1057-2006

• File #: 1057-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/2/2006
• In control: Safety Committee
• On agenda: 12/11/2006
• Final action: 12/13/2006
• Title: To authorize and direct the Director of Finance and Management, on behalf of the Division of Fire, to issue purchase orders to PDSI Software in the amount of $319,575.00 for the purchase of TeleStaff automated staffing software, and Smart Solutions, Inc. in the amount of $16,575.40 for the purchase of a computer server, in accordance with the universal term contracts established for said purposes, to amend the 2006 CIB, to authorize a transfer between funds within and to expend $336,150.40 from the Safety Bond Fund, and to declare an emergency. ($336,150.40)

Date	Ver.	Action By	Action	Result
12/13/2006	1	MAYOR	Signed
12/13/2006	1	CITY CLERK	Attest
12/11/2006	1	Columbus City Council	Approved	Pass
12/11/2006	1	COUNCIL PRESIDENT	Signed
12/6/2006	1	Safety Drafter	Sent to Clerk's Office for Council
12/6/2006	1	City Clerk's Office	Sent back for Clarification/Correction
12/6/2006	1	Safety Drafter	Sent to Clerk's Office for Council
12/5/2006	1	City Clerk's Office	Sent back for Clarification/Correction
11/30/2006	1	Safety Drafter	Sent for Approval
11/30/2006	1	Auditor Reviewer	Reviewed and Approved
11/30/2006	1	CITY AUDITOR	Reviewed and Approved
11/30/2006	1	Safety Drafter	Sent for Approval
11/30/2006	1	CITY ATTORNEY	Reviewed and Approved
11/30/2006	1	Safety Drafter	Sent to Clerk's Office for Council
11/29/2006	1	Finance Reviewer	Reviewed and Approved
11/29/2006	1	Finance Reviewer	Reviewed and Approved
11/29/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
11/29/2006	1	FINANCE DIRECTOR	Reviewed and Approved
11/28/2006	1	Safety Drafter	Sent for Approval
11/28/2006	1	EBOCO Reviewer	Reviewed and Approved
11/28/2006	1	ODI DIRECTOR	Reviewed and Approved
11/28/2006	1	Safety Drafter	Sent for Approval
6/13/2006	1	SAFETY DIRECTOR	Reviewed and Approved
6/12/2006	1	Safety Reviewer	Reviewed and Approved
6/7/2006	1	Safety Reviewer	Reviewed and Approved
6/2/2006	1	Safety Drafter	Sent for Approval

Title

To authorize and direct the Director of Finance and Management, on behalf of the Division of Fire, to issue purchase orders to PDSI Software in the amount of $319,575.00 for the purchase of TeleStaff automated staffing software, and Smart Solutions, Inc. in the amount of $16,575.40 for the purchase of a computer server, in accordance with the universal term contracts established for said purposes, to amend the 2006 CIB, to authorize a transfer between funds within and to expend $336,150.40 from the Safety Bond Fund, and to declare an emergency. ($336,150.40)

Explanation

BACKGROUND:  

Need:            There is an immediate need for the Division of Fire to purchase TeleStaff automated staffing software. This software from Principal Decision System International (PDSI) is a PC based staffing and overtime management and solution designed specifically for the complex needs of public safety agencies.  This ordinance is to authorize and direct the Director of Finance and Management to issue a purchase order to PDSI Software for the purchase of TeleStaff automated staffing software for the Division of Fire in accordance with the universal term contract established for said purpose.  A CIB transfer and amendment is necessary to fund this expenditure.

Bid Information:      PDSI Software  CC: #770258909

Emergency Designation:            Emergency action is requested to proceed immediately with the purchase prior to the end of the fiscal year.

Fiscal Impact:      Funds are available within the Safety Bond Fund for this purchase, upon transfer and amendment to the CIB.

Body

WHEREAS, there is an immediate need  within the Division of Fire to purchase TeleStaff automated staffing software from PDSI Software, and a computer server from Smart Solutions, Inc.; and

WHEREAS, this ordinance is to authorize and direct the Director of Finance and Management, on behalf of the Division of Fire, to issue purchase orders to PDSI Software in the amount of $319,575.00 for the purchase of TeleStaff automated staffing software, and Smart Solutions, Inc. in the amount of $16,575.40 for the purchase of for a computer server, in accordance with the universal term contracts established for said purposes; and

WHEREAS, a transfer of funds between projects and amendment to the CIB is necessary to allow expenditures to commence; and

WHEREAS, an emergency exists in the usual daily operation of the Public Safety Department, Division of Fire, in that it is immediately necessary to authorize the aforementioned transfer and purchases, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:  

SECTION 1.  That the City Auditor is hereby authorized and directed to transfer funds within the Safety Voted Bond Fund as follows:

Transfer From:  Fire 30-04 / Fund 701 / OCA 644559 / Project 340117 Fire Distance Learning / OL3 Code 6649 / $336,150.40

Transfer To:  Fire 30-04 / Fund 701 / OCA 644559 / Project 340124 Fire Staffing Software / OL3 Code 6649 / $336,150.40

SECTION 2.  That the 2006 CIB, Ordinance No. 1108-2006, is hereby amended as follows:

Fund 701 / Fire Distance Learning / Voted Carryover / Current CIB $350,000.00 / Amended CIB $13,849.60

Fund 701 / Fire Telestaff Software / Voted Carryover / Current CIB $0 / Amended CIB $336,150.40

SECTION 3.  That the Director of Finance and Management, on behalf of the Division of Fire, be and is hereby authorized to issue purchase orders to PDSI Software for the purchase of TeleStaff automated staffing software, and Smart Solutions, Inc. for the purchase of for a computer server, in accordance with the universal term contracts established for said purposes.

SECTION 4.  That the expenditure of $336,150.40, or so much thereof as may be necessary, is hereby authorized as follows:

Dept/Div 30-04 ~ Fund 701 ~ OCA 644559 ~ Project 340124 ~ OL3 Code 6649 ~ Amount $336,150.40

SECTION 5.   That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.