Explanation
Background:
The purpose of this legislation is to enable the Office of the City Auditor and the Division of Income Tax to appropriate and transfer $90,000 within the General Permanent Improvement Fund to the Capital Improvement Fund for purchasing printers, scanners, software, hardware and any related products necessary in order to enhance office operations and effectively assist the taxpayers and the public. Electronic data and document management partnered with document scanning, and operational workflow will provide full end-to-end processing of taxpayer records. This electronic foundation will operate in a cost effective manner and will support the future of becoming a completely online taxpayer system. All items to be purchased will be processed through vendor services by the standard online bidding process.
Fiscal Impact:
This legislation will transfer and appropriate funds available in the amount of $90,000 for the purpose of purchasing capital improvement equipment and related products necessary for scanning documents.
Title
To appropriate and transfer $90,000 from the Permanent Improvement Fund; to authorize the expenditure of $90,000 from the General Permanent Improvement Fund; and to declare an emergency (90,000).
Body
WHEREAS, by providing electronic data and document management, the Office of the City Auditor and the Division of Income Tax will be able to assist the public and taxpayers more effectively and efficiently, and
WHEREAS, the City Auditor and the Division of Income Tax are in need of various capital improvement equipment and products which will be utilized for electronic data, document management, scanning and operational workflow;
WHEREAS, it is necessary to appropriate these funds for the purpose of performing these capital improvements; now, therefore:
WHEREAS, an emergency exists in the usual operation of the Office of the Auditor, Division of Income Tax in that to ensure productivity and conituity of the existing scanning equipment as well as preservation of the public health, peace, property, safety and welfare; there is an immediate need to transfer and appropriate funding for the purpose of purchasing capital improvement equipment; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor is hereby authorized to direct the appropriation and transfer of $90,000 within the General Permanent Improvement from Fund 748, dept 22, project number 748999 Unallocated, OCA 999748, OL3 6600 to dept 22, project number 470034 Income Tax E-payment, OCA 748750, OL3 6600 engine for this project enhancement.
SECTION 2. That the City Auditor is hereby authorized to expend $90,000 from the Permanent Improvement fund 748 dept 22, project 470034 Income tax E-Payment, OCA 748750, OL3 6649
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modification associated with this ordinance.
SECTION 4. That for reasons stated in the preamble hereto, which is made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.