Explanation
BACKGROUND: The purpose of this legislation is to authorize the Director of the Department of Finance and Management to enter into a contract with Tech Service Solutions LLC for the purchase of a 4” Automatic Backwash Strainer for the Division of Sewerage and Drainage. The Automatic Backwash Strainer will be used at the Jackson Pike Wastewater Treatment Plant to filter flushing water. This will allow the plant to use more flushing water in the process equipment which will reduce the usage of potable water.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ025513). Thirty-seven (37) vendors (1 EBE/VBE, 1 EBE/WBE, 32 MAJ, 2 MBE, 1 WBE) were solicited and two (2) majority bids were received on August 17, 2023
After a review of the bids, the lowest bidder is not able to hold their pricing for the required 180 days, therefore, they have been deemed non-responsive.
Therefore, the Division of Sewerage and Drainage recommends the award be made for all items to Tech Service Solutions LLC as the most responsive, responsible and best bidder.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Tech Service Solutions LLC, Vendor #044265, CC Exp 2/2/25, Majority Vendor
FISCAL IMPACT: $68,769.35 has been budgeted for this purchase.
$30.134.60 was expended in 2022
$3,121.06 was expended in 2021.
Title
To authorize the Director of the Department of Finance and Management to enter into a contract with Tech Service Solutions LLC for the purchase of a 4” Automatic Backwash Strainer for the Division of Sewerage and Drainage; and to authorize the expenditure of $68,769.35 from the Division of Sewer Operating Fund. ($68,769.35)
Body
WHEREAS, the Purchasing Office opened formal bids on August 17, 2023 for the purchase of a 4” Automatic Backwash Strainer for the Division of Sewerage and Drainage; and
WHEREAS, the Jackson Pike Wastewater Treatment Plant will use the 4” Automatic Backwash Strainer to filter flushing water; and
WHEREAS, the lowest bidder has been deemed non-responsive due to not being able to hold their pricing for the required 180 days; and
WHEREAS, the Division of Sewerage and Drainage recommends an award be made for all items to the most responsive, responsible and best bidder Tech Service Solutions LLC; and
WHEREAS, this ordinance authorizes the expenditure of $68,769.35, or so much thereof as may be needed, for the purchase of a 4” Automatic Backwash Strainer from the Sewer Operating Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of the Department of Finance and Management to enter into contract with Tech Service Solutions LLC in accordance with the terms, conditions, and specifications of Solicitation Number RFQ025513 on file in the Purchasing Office; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management be and is hereby authorized to enter into a contract with Tech Service Solutions LLC for the purchase of a 4” Automatic Backwash Strainer in accordance with RFQ025513 specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $68,769.35, or as much thereof as may be needed, is hereby authorized in Fund 6100 (Sewer Operating Fund); in Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.