Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Finance and Management, on behalf of the Department of Technology, to establish a purchase order for the acquisition of computer staff augmentation services, related to information technology, in support of the Department of Public Utilities (DPU), associated with a Universal Term Contract established through the competitive bid process by the Purchasing Office, with the vendor Sophisticated Systems, Inc. (UTC - FL003113, BPCMP91E) which expires 9/30/2009.
The computer staff augmentation services that will be provided by this purchase order are for upgrades/replacements of desktop computers, computer related products and equipment that have become outdated and/or obsolete, as well as efforts toward the creation of reports needed with the upgrade of the water/sewer billing system (WASIMS), upgrade of WASIMS and the migration of Electricity customers into that system, hydrant project management and enhancements to the set of applications known as "Sewer Web", which are used to manage overtime callouts and payroll in compliance with union contracts. Sophisticated Systems, Inc. will be providing computer staff augmentation services via the Universal Term Contract (UTC) contract with the City of Columbus.
EMERGENCY:
This ordinance is submitted as an emergency measure to ensure that the needed services are not delayed by allowing funds to be established in a timely manner; and to ensure uninterrupted staff augmentation services from the vendor to meet the Department of Technology and the Department of Public Utilities critical schedule/time lines.
FISCAL IMPACT:
Funds for this service have been identified and are budgeted within the Department of Technology's Information Services Fund 2009 budget for the Department of Public Utilities (DPU) to cover the costs of these projects using staff augmentation services. During 2008 the Department of Technology expended a total of $355,200.00 in purchase orders associated with Sophisticated Systems, Inc. for similar staff augmentation projects.
CONTRACT COMPLIANCE NUMBER:
Vendor Name: Sophisticated Systems Inc. CC #/F.I.D. #: 31-1303163 Expiration Date: 11/18/2010
Title
To authorize the Director of the Department of Finance and Management, on behalf of the Department of Technology, to establish a Purchase Order with Sophisticated Systems, Inc. for the acquisition of computer staff augmentation services, related to information technology, in support of the Department of Public Utilities, associated with a pre-existing Universal Term Contract (UTC); to authorize the expenditure of $216,320.00 from the Department of Technology's Information Services Fund; and to declare an emergency. ($216,320.00)
Body
WHEREAS, this legislation authorizes the Director of the Department of Finance and Management, on behalf of the Department of Technology, to establish a purchase order for computer staff augmentation services to provide for upgrades/replacements of existing desktop computers and creations of reports needed with the upgrade of the water/sewer billing system (WASIMS); upgrade of WASIMS and the migration of Electricity customers into that system; and enhancements to the set of applications known as "Sewer Web", and
WHEREAS, the upgrade will allow for the Payroll and Fiscal sections within the Department of Public Utilities to continue compliance with union contracts; provide for assessment and development of financial and management reports; business needs analysis and documentation; and software programming, with all of these activities being performed under the management and oversight of the Department of Technology, and
WHEREAS, this legislation will provide authorization to expend funds that allow for the continuation of computer staff augmentation services; which allow the aforementioned upgrade projects to remain on schedule, and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology, for the Department of Public Utilities, in that it is necessary for the Director of the Department of Finance and Management to establish a purchase order with Sophisticated Systems, Inc. for the acquisition of computer staff augmentation services, related to information technology, for the preservation of the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS
SECTION 1: That the Director of the Department of Finance and Management, on behalf of the Department of Technology, establish a purchase order for staff augmentation services, related to information technology, in support of the Department of Public Utilities, through a pre-existing Universal Term Contract (UTC) establish a purchase order for staff augmentation with Sophisticated Systems, Inc. - FL003113 - which expires 9/30/2009.
SECTION 2: That the expenditure of $216,320.00 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-01|Fund: 514|Subfund: 550|OCA: 514550|Obj. Level 1: 03|Obj. Level 3: 3336|Amount: $13,195.52
Div.: 47-01|Fund: 514|Subfund: 600|OCA: 514600|Obj. Level 1: 03|Obj. Level 3: 3336|Amount: $83,932.16
Div.: 47-01|Fund: 514|Subfund: 650|OCA: 514650|Obj. Level 1: 03|Obj. Level 3: 3336|Amount: $94,099.20
Div.: 47-01|Fund: 514|Subfund: 675|OCA: 514675|Obj. Level 1: 03|Obj. Level 3: 3336|Amount: $25,093.12
SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contracts modifications associated with this ordinance.
SECTION 4: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.