Explanation
Background:
This ordinance will modify Contract No. EL003637 to provide for additional costs related to the Alum Creek Bikeway
- Morse to 161 Project, and authorize the transfer and expenditure of funds within the Voted 1999 and 2004 Parks and
Recreation Bond Fund.
Amount of the modification is $72,685.02. Project already has a contingency of $25,782.34 leaving a balance
of $46,902.68 to be transferred. Total modified contract cost is $1,760,824.00.
Additional fees are necessary due to the additional quantities of material installed on this project. Project
was bid with line item costs and all additional costs are concurrent with the bid documents.
The Contract Compliance Number for Shelly and Sands Inc., is #31-4351261.
Emergency legislation is requested as the work is complete.
Fiscal Impact:
$46,902.68 is required and budgeted in the Voted 1999 and 2004 Parks and Recreation Bond Fund to meet the financial
obligation of this contract modification
Title
To authorize and direct the Director of Recreation and Parks to modify the contract with Shelly and Sands, Inc., for additional costs related to the Alum Creek Bikeway - Morse to 161 Project, to authorize the transfer and expenditure of $46,902.68 from the Voted 1999 and 2004 Parks and Recreation Bond Fund, and to declare an emergency. ($46,902.68)
Body
WHEREAS, it is necessary to modify the contract with Shelly and Sands, Inc., for additional costs related to the alum Creek Bikeway - Morse to 161 Project; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to modify said contract as the work is complete; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Recreation and Parks be and he is hereby authorized and directed to modify Contract No. EL003637 with Shelly and Sands Inc., for additional costs related to the Alum Creek Bikeway - Morse to 161Project, in accordance with plans and specifications on file in the Recreation and Parks Department.
Section 2. That the transfer of $46,902.68 be authorized within Fund No. 702, Dept. 51-01, from the Land Acquisition Project, Project No. 510112, OCA Code 644526, Object Level 3 6601 to the Greenways Project, Project No. 510316, OCA Code 644526, Object Level 3 6621.
Section 3. That the expenditure of $46,902.68, or so much thereof as may be necessary, be and is hereby authorized from the Greenways Voted 1999 and 2004 Bond Fund No. 702, Dept. No. 51-01, as follows, to pay the cost thereof.
Fund Type Project No. Object Level 3 OCA Code Amount
Cap. Proj. 510316 6621 644526 $46,902.68
Section 4. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
Section 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.