Explanation
1. BACKGROUND: This legislation authorizes the Director of Public Utilities to enter into a construction contract with Bale Contracting, Inc. in the amount of $333,025; to authorize an amendment to the 2007 Capital Improvements Budget; and to authorize the transfer and expenditure of $333,025.00 within the Water Works Enlargement Voted 1991 Bonds Fund in connection with the Emergency Water Main Repairs Contract 2008-A.
2. CONSTRUCTION CONTRACT AWARD: The Director of Public Utilities publicly opened three bids on August 15, 2007. Bids were received from: Bale Contracting, Inc. - $333,025.00; Tata Excavating, Inc. - $368,885.00; and TFN-EB, Inc. dba The Waterworks - $746,636.22.
The lowest and best bid was from Bale Contracting, Inc. in the amount of $333,025. Their Contract Compliance Number is 31-0996994 (expires 7/29/08, FBE). Additional information regarding all bidders, description of work, contract time frame and detailed amounts can be found on the attached Legislation Information Form.
3. FISCAL IMPACT: This legislation includes a transfer of funds within the Water Works Enlargement Voted 1991 Bonds Fund and an amendment to the 2007 Capital Improvements Budget.
Title
To authorize the Director of Public Utilities to execute a construction contract with Bale Contracting, Inc. for the Emergency Water Main Repairs Contract 2008-A; for the Division of Power and Water (Water); to amend the 2007 Capital Improvements Budget; and to authorize the transfer and expenditure of $333,025.00 from the Water Works Enlargement Voted 1991 Bonds Fund. ($333,025.00)
Body
WHEREAS, three bids for the Emergency Water Main Repairs Contract 2008-A were received and publicly opened in the offices of the Director of Public Utilities on August 15, 2007; and
WHEREAS, the lowest and best bid was from Bale Contracting, Inc. in the amount of $333,025.00; and
WHEREAS, it is necessary to authorize an amendment to the 2007 Capital Improvements Budget for purposes of providing sufficient funding and spending authority for the aforementioned project expenditures; and
WHEREAS, it is necessary for this Council to authorize the City Auditor to transfer funds within the Water Works Enlargement Voted 1991 Bonds Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Division of Power and Water, Department of Public Utilities, to authorize the Director of Public Utilities to enter into a construction contract for the Emergency Water Main Repairs Contract 2008-A, for the preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and hereby is authorized to award and execute a construction contract for the Emergency Water Main Repairs Contract 2008-A; with the lowest and best bidder, Bale Contracting, Inc., 1247 Stimmel Rd., Columbus, OH, 43223; in accordance with the terms and conditions of the contract on file in the Office of the Division of Power and Water; and to pay up to a maximum amount of $333,025.00.
SECTION 2. That said company shall conduct the work to the satisfaction of the Director of Public Utilities and the Administrator of the Division of Power and Water.
SECTION 3. That the City Auditor is hereby authorized to transfer $333,025.00 within the Division of Power and Water (Water), Dept/Div. No. 60-09, Water Works Enlargement Voted 1991 Bonds Fund, Fund No. 606, Object Level One 06, Object Level Three 6629, as follows:
Project No. | Project Name | OCA Code | change
690449 | Dublin Rd. 36" W.M. | 690449 | -$333,025
690236 | Water Main Rehab. | 642900 | +$333,025
SECTION 4. That the 2007 Capital Improvements Budget is hereby amended as follows:
Project No. | Project Name | Current Authority | Revised Authority | (change)
690449 | Dublin Rd. 36" W.M. | $4,577,303 | $4,244,278 | -$333,025
690236 | Water Main Rehab. | $17,288,766 | $17,621,791 | +$333,025
SECTION 5. That for the purpose of paying the cost of the contract, the following expenditure, or as much thereof as may be needed is hereby authorized as follows: Division of Power and Water (Water), Dept./Div. No. 60-09, Water Works Enlargement Voted 1991 Bonds Fund, Fund No. 606, Project 690236, OCA Code 642900, Object Level One 06, Object Level Three 6629, Amount $333,025.00.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.