Explanation
BACKGROUND: For the option to purchase Cisco Equipment and Smartnet Maintenance for the Department of Technology. Cisco Equipment and Smartnet Maintenance provides the ability to purchase equipment and maintenance for various computer and connectivity projects (including VoIP) for all City agencies.
The term of the proposed option contract would be through June 30, 2012 with the option to extend the contract for one additional year, subject to mutual agreement. The Purchasing Office opened formal bids on November 5, 2009.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06, Solicitation SA003427. Two hundred and fifty six (256) bids were solicited (F1:3, M1A:13). Six (6) bids were received.
The Purchasing Office is recommending award of the contract to the lowest, responsive, responsible and best bidder:
Omeroy IT Solutions CC#611352158 (Expires September 22, 2011), All items.
Total Estimated Annual Expenditure: $1,000,000.00
This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services and UTC Fund. City agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance & Management Director to enter into a contract for the option to purchase Cisco Equipment and Smartnet Maintenance for the Department of Technology, to authorize the expenditure of one (1) dollar to establish the contract from the Mail, Print Services and UTC Fund; and to declare an emergency. ($1.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on November 5, 2009 and selected the lowest, responsive, responsible and best bid; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, because Cisco Equipment and Smartnet Maintenance will be used to purchase equipment and maintenance for various computer and connectivity projects (including VoIP), this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to enter into a contract for an option to purchase PGP Security Products and Support, thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance & Management Director be and is hereby authorized and directed to enter into the following contract for an option to purchase Cisco Equipment and Smartnet Maintenance for the Department of Technology for the term ending June 30, 2012 with the option to extend the contract for one (1) additional one-year periods, subject to mutual agreement, in accordance with Solicitation No. SA003427 as follows:
Pomery IT Soutions, All items, Amount: $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from the Mail, Print Services and UTC Fund, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.