Explanation
BACKGROUND:
This ordinance authorizes the Director of the Department of Technology to enter into a contract with SHI International Corporation, for the purchase of hardware, software and services necessary to implement the Tripwire Enterprise solution, at a cost of $74,584.35. The Tripwire Enterprise solution will provide the City with the ability to automate best practice security controls required for compliance to the Payment Card Industry Data Security Standard (PCI DSS), IRS Publication 1075 and other data security regulations. These capabilities include the deployment of industry-standard secure configurations on critical Oracle and MS SQL databases, Linux operating systems and Cisco network devices, auditing of device configurations over time to detect and correct insecure configurations, and the integrity monitoring necessary to detect unauthorized changes to the devices. The coverage term period for this agreement is from January 1, 2016 through December 31, 2016.
The Department of Technology procured this service through the relevant sections of Chapter 329 of the Columbus City Codes, pursuant to solicitation SA006058. Two (2) responses to this solicitation were received by the bid opening date of Thursday, October 8, 2015 at 11:00am. SHI International Corp. was deemed the lowest responsive and responsible and best bidder.
This ordinance will also authorize the Director of Finance and Management, on behalf of the Department of Technology (DoT), to establish a purchase order for HP equipment from an existing Universal Term Contract (UTC FL006269, BPO BPCMP46C) with OnX USA LLC, which expires June 30, 2017. The cost of this equipment is $20,200.00. We are purchasing the hardware to provide infrastructure capacity, including DR, necessary for security tools including Tripwire. We are purchasing more capacity than is required for Tripwire because we plan to use it for other security systems as well. We worked with the server team to ensure that the hardware would align with their standards.
Finally, this ordinance also authorizes the transfer of appropriation and cash between projects within the Information Services Bond Fund, and will amend the 2015 Capital Improvement Budget (CIB), passed by Columbus City Council March 23, 2015 via Ordinance #0557-2015, to accommodate the additional expenditure authorized by this ordinance.
EMERGENCY:
Emergency designation is requested to immediately facilitate prompt execution of this contract and associated purchases prior to the end of the 2015 fiscal year.
FISCAL IMPACT:
Approval of this ordinance will allow for total funding in the amount of $94,784.35 with funds for this expense coming from the Department of Technology, Information Services Division, Capital Improvement Bond Fund by transferring $71,857.93 in appropriation and cash from the Enterprise System Project - Asset Management Project # 470047-1000002 (carryover) to the Enterprise System Project - Security Program Project # 470047-1000002 (carryover). Sufficient funding in the amount of $94,784.35 has been identified and is available in the Department of Technology, Information Services Division, Capital Improvement Fund.
CONTRACT COMPLIANCE:
Vendor Name: SHI International Corp. C.C #: 22 - 3009648 Expiration Date: 09/01/2017
Vendor Name: OnX USA LLC C.C#: 27 - 1445264 Expiration Date: 02/02/2017
Title
To amend the 2015 Capital Improvement Budget; to authorize the transfer of appropriation and cash between projects; to authorize the Director of the Department of Technology to enter into a contract with SHI International Corporation, for the purchase of hardware, software and services necessary to implement the Tripwire Enterprise solution; to authorize the Director of the Department of Finance and Management, on behalf of the Department of Technology, to establish a purchase order with OnX USA LLC from an existing Universal Term Contract (UTC), for Hewlett Packard (HP) equipment and services; and to authorize the expenditure of $94,784.35 from the Department of Technology, Information Services Division, Capital Improvement Bond Fund; and to declare an emergency. ($94,784.35)
Body
WHEREAS, this ordinance authorizes the Director of the Department of Technology to enter into a contract agreement with SHI International Corporation, for the purchase of hardware, software and services necessary to implement the Tripwire Enterprise solution, at a cost of $74,584.35. The coverage term period for this agreement is from January 1, 2016 through December 31, 2016; and
WHEREAS, the Department of Technology procured this service through the relevant sections of Chapter 329 of the Columbus City Codes, pursuant to solicitation SA006058. Two (2) responses to this solicitation were received by the bid opening date of October 8, 2015. SHI International Corp. was deemed the lowest responsive and responsible and best bidder; and
WHEREAS, this ordinance will provide for the purchase of hardware, software and services necessary to implement the Tripwire Enterprise solution. The Tripwire Enterprise solution will provide the City with the ability to automate best practice security controls required for compliance to the Payment Card Industry Data Security Standard (PCI DSS), IRS Publication 1075 and other data security regulations; and
WHEREAS, these capabilities include the deployment industry standard secure configurations on critical Oracle and MS SQL databases, Linux operating systems and Cisco network devices, auditing of device configurations over time to detect and correct insecure configurations, and the integrity monitoring necessary to detect unauthorized changes to the devices; and
WHEREAS, this ordinance will also authorize the Director of Finance and Management, on behalf of the Department of Technology (DoT), to establish a purchase order for HP equipment from an existing Universal Term Contract (UTC FL006269, BPO BPCMP46C) with OnX USA LLC, which expires June 30, 2017, at a cost of $20,200.00, to provide infrastructure capacity, including DR, necessary for security tools including Tripwire; and
WHEREAS, the total amount of funding associated with this legislation/ordinance is $94,784.35; and
WHEREAS, this ordinance authorizes the transfer of appropriation and cash between projects within the Information Services Bond Fund, and will amend the 2015 Capital Improvement Budget (CIB), passed by Columbus City Council March 23, 2015 via Ordinance # 0557-2015; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of Technology to enter into a contract with SHI International Corporation, for the purchase of hardware, software and services and to authorize the Director of Finance and Management to establish a purchase order for HP equipment from an existing Universal Term Contract with OnX USA LLC, necessary to implement the Tripwire Enterprise solution and to ensure that this project is not delayed, thereby preserving the public health, peace, property, safety, and welfare; now, therefore:
BE IT ORDAINED BY THE CITY COUNCIL OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to enter into a contract with SHI International Corporation, for the purchase of hardware, software and services necessary to implement the Tripwire Enterprise solution, at a cost of $74,584.35. The coverage term period for this agreement is from January 1, 2016 through December 31, 2016.
SECTION 2. That the Director of Finance and Management is authorized, on behalf of the Department of Technology (DoT), to establish a purchase order with OnX USA LLC from an existing Universal Term Contract (UTC FL006269, BPO BPCMP46C), for Hewlett Packard (HP) equipment and services, which expires June 30, 2017. The cost of this equipment is $20,200.00. The total amount of funding associated with this legislation is $94,784.35.
SECTION 3: That the 2015 Capital Improvement Budget is hereby amended as follows to account for appropriations and transfer of funds between projects:
Department of Technology, Information Services Dept./Div. 47-02
Information Services Bonds Fund/ (Carryover) #514:
Project Name/Number/Subfund Current CIB Amount Revised Amount Amount Change
47-02 Enterprise System Pro - Asset Management :
470047-100003 /carryover /02 $200,000 $128,142 ($71,858)
47-02 Enterprise System Upgrades - Security:
470047-100002 /carryover /02 $22,927 $94,785 $71,858
SECTION 4: That the City Auditor is hereby authorized and directed to transfer funds and appropriations within the Information Services Bonds Fund as follows:
Transfer from:
Dept./Div. 47-02| Fund: 514| Subfund: 002| Project Number: 470047-100003 (Carryover)| Project Name: Enterprise System Program - Asset Management| OCA Code: 514473|Obj. Level 1: 06|Obj. Level 3: 6655| Amount: $71,857.93
Transfer To:
Dept./Div. 47-02| Fund: 514| Subfund: 002| Project Number: 470047-100002 (Carryover)| Project Name: Enterprise System Upgrades - Security Program| OCA Code: 514472|Obj. Level 1: 06|Obj. Level 3: 6655| Amount: $71,857.93
SECTION 5: That the expenditure of $94,784.35 or so much thereof as may be necessary is hereby authorized to be expended from:
Dept./Div. 47-02| Fund: 514| Subfund: 002| Project Number: 470047-100002 (Carryover)| Project Name: Enterprise System Upgrades - Security Program| OCA Code: 514472|Obj. Level 1: 06|Obj. Level 3: 6655| Amount: $94,784.35
SECTION 6: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 8: That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure, and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.