Explanation
1. BACKGROUND
This ordinance authorizes the Director of Finance to enter into a contract with A & H Equipment Co. and the expenditure of city funds within the Municipal Motor Vehicle Tax Fund, Fund 2266, for the purchase of (2) Three Wheeled Pelican Street Sweepers to clear and maintain city streets for the Department of Public Service, Division of Infrastructure Management.
The Division of Infrastructure Management will use the equipment to clear and maintain city streets as part of the routine maintenance performed by the Street Maintenance team. This critical equipment allows citizens to continue to utilize city streets daily. This equipment ensures that safety is prioritized for all city residents. The previous vendor for this equipment that was on file with the city UTC no longer has a relationship with the manufacturer of the equipment. The UTC was to be in effect until 12/31/25. This unexpected loss of the UTC vendor has necessitated ordering from A & H Equipment Company to procure the equipment specified in the original contract. Pricing from A & H Equipment Company is lower than 2024 pricing of the previous vendor no longer able to provide equipment.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against A & H Equipment Company.
2. CONTRACT COMPLIANCE
The contract compliance number for A & H Equipment Co is CC052088 and expires on 03/20/2027.
3. FISCAL IMPACT
Budgeted funds will be used to purchase this equipment from the Municipal Motor Vehicle Tax Fund, Fund 2266.
4. REQUEST FOR WAIVER OF FORMAL COMPETITIVE BIDDING REQUIREMENTS
A request for waiver of the formal competitive bidding requirements of Columbus City Code Chapter 329 is requested for this purchase so that the Division of Infrastructure Management can purchase the equipment during the current season to clear and maintain city streets to ensure public safety of those using the facilities.
5. EMERGENCY DESIGNATION
Emergency action is requested to allow the Department of Public Service to contract with A & H Equipment Co. and purchase of street sweepers so that the facilities are still available to use and that safety is prioritized for all city residents.
Title
To authorize the Director of Finance and Management to enter into contract with A & H Equipment Co. to purchase equipment to clear and maintain city streets; to authorize the waiver of the competitive bidding provisions of Columbus City Code; to authorize the expenditure of up to $618,202.40 from the Municipal Motor Vehicle Tax Fund; and to declare an emergency. ($618,202.40)
Body
WHEREAS, funds for this purchase are available in the Municipal Motor Vehicle Tax Fund, Fund 2266; and
WHEREAS, it is in the City's best interests to waive the competitive bidding provisions of City Code Chapter 329 to procure this equipment due to the need to be able to purchase the equipment in the current season to ensure continued public safety of those using the facilities; and
WHEREAS, the Director of Finance and Management is authorized to enter into a contract with A & H Equipment Company for purchase of equipment to clear and maintain city streets for the Department of Public Service, Division of Infrastructure Management; and
WHEREAS, an emergency exists within the Department of Public Service in that it is immediately necessary to authorize the Director of the Department of Public Service to expend city monies to purchase city street cleaning equipment from A & H Equipment Co. to clear and maintain city street so that safety is prioritized for all city residents, all for the immediate preservation of the public health, peace, property, and safety; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and is hereby authorized to establish a contract with A & H Equipment Co. for the purchase of (2) Three Wheeled Pelican Street Sweepers in the amount of $618,202.40 to clear and maintain city streets for the Department of Public Service.
SECTION 2. That the expenditure of $618,202.40 or as much thereof as may be needed, is hereby authorized in Fund 2266 (Municipal Motor Vehicle Tax Fund), Dept-Div 5911 (Division of Infrastructure Management) in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 3. That City Council finds it is in the best interest of the City of Columbus to waive the formal competitive bidding requirements of City Code Chapter 329.
SECTION 4. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the mayor or ten days after passage if the mayor neither approves nor vetoes the same.