Explanation
BACKGROUND:
The Department of Technology's Metronet Services provides data connectivity that supports various business functions and allows all city agencies and departments to communicate. Currently, the Department of Technology has a need to upgrade hardware that has reached End Of Life (EOL) support. These upgrades are associated with the installation of high speed routing, switching, and security components which will provide reliable data delivery services across the City and avoid lengthy outages due to network hardware failure. This effort is necessary to effectively mitigate the risk of service interruption to the City's Metronet network infrastructure which will lessen any risks associated with technology and communications services essential for daily operations. In addition, the upgrade will minimize disruptions of critical functions as a result of aging infrastructure component failures.
This ordinance authorizes the Director of the Department of Finance and Management, on behalf of the Department of Technology, to establish two (2) purchase orders for the acquisition of equipment associated with the Metronet EOL network equipment upgrade project. These purchase orders will be created utilizing the terms and conditions from two (2) pre-existing Universal Term Contracts (UTC's), established through the competitive bid process by the Purchasing Office, with the following vendors:
Pomeroy IT Solutions, Network Hardware/Maintenance $113,046.92 (FL004506, BPCMP30B- Expiration Date: 3/31/13)
Pomeroy IT Solutions will be supplying hardware/equipment maintenance via Cisco UTC contract with the City of Columbus.
Blue Apple Technologies, Liebert hardware $31,506.15 (FL004870, BPCMP23A - Expiration Date: 6/30/14)
Blue Apple Technologies will be supplying hardware via Liebert UTC contract with the City of Columbus.
FISCAL IMPACT:
Approval of this ordinance will allow for the expenditure of $144,553.07, for the Metronet Fire Station network equipment project, utilizing two (2) existing Universal Term contracts (UTCs) with Pomeroy IT Solutions and Blue Apple Technologies, LLC. The Funding for this project in the amount of $144,553.07 was budgeted and is available within the Department of Technology, Information Services Division,Capital Improvement Bond Fund.
CONTRACT COMPLIANCE NUMBERS:
Vendor Name: Pomeroy IT Solutions F.I.D/CC#: 61-1352158 Expiration Date: 10/5/2013
Vendor Name: Blue Apple Technologies, LLC F.I.D/CC#: 20-1963069 Expiration Date: 8/13/2012
Title
To authorize the Director of the Department of Finance and Management, on behalf of the Department of Technology, to establish two (2) purchase orders from two (2) pre-existing Universal Term Contracts (UTCs) for the acquisition of equipment and maintenance with Pomeroy IT Solutions and Blue Apple Technologies, LLC associated with Metronet's EOL network equipment upgrade project; and to authorize the expenditure of $144,553.07 fromthe Department of Technology, Information Services Division, Capital Improvement Bond Fund. ($144,553.07).
Body
WHEREAS, the Department of Technology's Metronet Services provides data connectivity that allows all city agencies and departments to communicate and support other business functions; and
WHEREAS, currently, the Department of Technology has a need to upgrade hardware connected to the Metronet's network infrastructure, and
WHEREAS, these services needed through the approval of this ordinance, consist of hardware purchases and maintenance associated with the EOL network equipment upgrade. This upgrade is needed to replace aging network infrastructure components; and
WHEREAS, it is necessary for the Director of the Department of Finance and Management, on behalf of the Department of Technology, to establish two (2) purchase orders from two (2) pre-existing Universal Term Contracts (UTCs) with Pomeroy IT Solutions, $113,046.92 (FL004506, BPCMP30A- Expiration Date: 6/30/2012) and Blue Apple Technologies, LLC $31,506.15 (FL004870, BPSFT45A-Expiration Date: 6/30/14) ; for the acquisition of hardware equipment and maintenance support, for the EOL network routing equipment project, for the preservation of the public health, peace, property, safety and welfare; now, therefore: and
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Finance and Management, on behalf of the Department of Technology, is hereby authorized to establish two (2) purchase orders from two (2) pre-existing Universal Term Contracts (UTCs) with Pomeroy IT Solutions, $113,046.92 (FL004506, BPCMP30A- Expiration Date: 6/30/2012) and Blue Apple Technologies, LLC $31,506.15 (FL004870, BPSFT45A-Expiration Date: 6/30/14) totaling $144,553.07 for the acquisition of hardware and maintenance support, in connection with Metronet's End of Life (EOL) network routing equipment project.
SECTION 2: That the expenditure of $144,553.07 or so much thereof as may be necessary is hereby authorized to be expended from:
Dept./Div.:47-02| Fund: 514| Sub-fund: 02| OCA Code: 475142| Project Number: 470046-100002 Carryover | Project Name: Routing Equipment Upgrade | Obj. Level 6: 6644| Amount $144,553.07
Allocation of funds for set up of purchase orders as follows:
Blue Apple Technologies: Sub-fund: 02; OCA: 475142: Obj. Level 6: 6644; $31,506.15 { Project Number: 470046-100002/2010 and 2011 Carryover funds}
Pomeroy IT Solutions: Sub-fund: 02; OCA: 475142; Obj. Level 6: 6644; $113,046.92 { Project Number: 470046-100002/ 2011 Carryover funds}
SECTION 3: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.