Explanation
BACKGROUND: This ordinance authorizes the Director of Finance to enter into contract with Fisher Scientific Company LLC for the purchase of a Handheld Gemini Raman/FTIR as part of the State Homeland Security Grant. This Gemini will replace the First Defender and True defender units which are unserviceable and not economically repairable. The Gemini allows for FTIR and Raman to both be used from the same device to identify unknown solid and liquid chemicals. This device is used to detect products used for the production of explosives, chemical agents and many others. Using this unit will give the team, operating at a potential terrorism incident, the ability to gain information regarding the identification of unknown products and build a plan to move forward with the mitigation and recovery stage of potential terrorist incidents. This asset would be assigned to Hazmat Support Unit 4. This is the primary response vehicle that takes all calls for service, placing this asset on any incident scene in the State of Ohio where the Columbus Fire Hazmat team's presence is requested.
BID INFORMATION: Three proposals were received on RFQ029885 by the bid closing date of April 10, 2025, and the lowest overall bidder did not meet specifications, therefore the second low bidder was selected. Approval was sought from the Ohio EMA to proceed with the procurement of the Gemini using the FY23 State Homeland Security Grant (G342402) and approval was given on May 13, 2025.
Emergency Designation: Emergency legislation is requested so that the Division of Fire may purchase the Gemini Raman/FTIR prior to expiration of the bids and to meet grant deadlines.
FISCAL IMPACT: This ordinance authorizes an expenditure of $130,122.34 from the FY23 State Homeland Security Program (SHSP) Grant (G342402) for the purchase of a Gemini Raman/FTIR. Funds were budgeted in the FY23 State Homeland Security Program (SHSP) Grant for this purpose and have been appropriated and authorized by Ordinance 2803-2024.
Title
To authorize the Director of the Department of Finance, on behalf of the Public Safety, Division of Fire, to enter into contract with Fisher Scientific Company LLC for the purchase of a Handheld Gemini Raman/FTIR; to authorize an expenditure of $130,122.34 from the FY23 State Homeland Security Program (SHSP) Grant; and to declare an emergency. ($130,122.34)
Body
WHEREAS, the Division of Fire has a need for the Director of Finance to enter into contract with Fisher Scientific Company LLC for the purchase of a Handheld Gemini Raman/FTIR; and
WHEREAS, the Department of Finance issued a Request for Quotations for the Gemini Raman/FTIR; and
WHEREAS, Three proposals were received via RFQ029885, and the evaluation determined that Fisher Scientific Company LLC, provided the second lowest, most responsive bid meeting specifications; and
WHEREAS, funding will come from the FY23 State Homeland Security Program (SHSP) Grant (G342402); and
WHEREAS, an emergency exists in the usual daily operation of the Division of Fire, Department of Public Safety, in that it is immediately necessary to authorize the Director of Finance to enter into contract with Fisher Scientific Company LLC for the purchase of a Handheld Gemini Raman/FTIR as part of the State Homeland Security Grant prior to expiration of the competitive bids and to meet grant deadlines, all for the immediate preservation of the public health, peace, property, safety, and welfare; and NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance be and is hereby authorized to enter into contract with Fisher Scientific Company LLC for the purchase of a Handheld Gemini Raman/FTIR.
SECTION 2. That the expenditure of $130,122.34, or so much thereof as may be needed, be and the same is hereby authorized from the FY23 State Homeland Security Program (SHSP) Grant (G342402), per the accounting codes attached to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance and to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.