Explanation
1. BACKGROUND
The Division of Planning and Operations is responsible for Traffic Signals throughout the City which includes installation and ensuring the proper operation of the traffic control devices to promote pedestrian safety and expedite vehicular traffic flow. The Purchasing Office has solicited formal competitive bids for the purchase of traffic signals and traffic signal related equipment in the process of establishing universal term contracts (UTCs). This ordinance authorizes the expenditure of monies for traffic signals per the terms and conditions of these universal term contracts.
The total cost of the commodities needed is $711,080.00
This ordinance authorizes the purchases per the existing UTC contracts with Baldwin and Sours, Inc., Path Master, Inc., HD Supply Construction, Key Cable and Supply, and General Traffic Equipment Corp. to meet the Division's anticipated needs for traffic signal equipment in the amount of $711,080.00.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Baldwin and Sours, Inc., Path Master, Inc., HD Supply Construction, Key Cable and Supply, and General Traffic Equipment Corp
2. CONTRACT COMPLIANCE
Baldwin and Sours, Inc's contract compliance #311104513 and expires: 9/9/12
Path Master, Inc's contract compliance #341233777 and expires: 5/11/12
General Traffic Equipment Corp's contract compliance #133095949 and expires: 3/18/11
HD Supply Construction's contract compliance #260100647 and expires: 9/2/11
Key Cable and Supply Co. Inc's contract compliance #202347525 and expires: 6/15/12
3. FISCAL IMPACT:
Funding for these commodities is budgeted and available in the Build America Bonds Fund.
4. EMERGENCY DESIGNATION
Emergency action is requested to procure the needed signal commodities as soon as possible to provide replacement signal materials and meet signal installation schedules at the earliest possible time for the safety of the travelling public.
Title
To authorize the Director of Finance and Management to establish purchase orders with various vendors for the purchase of traffic signal equipment per the terms and conditions of existing universal term contracts for the Division of Planning and Operations; to authorize the expenditure of $711,080.00 from the Build America Bonds Fund; and to declare an emergency. ($711,080.00)
Body
WHEREAS, the Purchasing Office has solicited bids and established universal term contracts for the purchase of various traffic signal commodities; and
WHEREAS, the Division of Planning and Operations has a need to procure these items in a timely manner so as not to delay scheduled signal installations; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Planning and Operations, Department of Public Service, in that it is immediately necessary to establish purchase orders for this purpose, thereby preserving the public health, peace, property, safety and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Finance and Management be and hereby is authorized to establish purchase orders for the purchase of traffic signal commodities per the terms and conditions of existing universal term contracts for the Division of Planning and Operations as described below.
Fund / Project
746 / 540007-100003 Traffic Signal Equipment - Commodities
1. FL004105 (SA002961)
Path Master, Inc.
1960 Midway Drive
Twinsburg, OH 44087
Vehicular Traffic Signal Heads - $178,500.00
2. FL004661 (SA003552)
Path Master, Inc.
Traffic Pedestal Poles - $68,400.00
3. FL004493 (SA003400)
Path Master, Inc
Traffic Signal Controller Equipment - $205,610.00
4. FL004496 (SA003409)
Path Master, Inc
Traffic Signal Detector Equipment - $9,450.00
5. FL004662 (SA003549)
HD Supply Construction
2365 Scioto Harper Drive
Columbus, OH 43204
Traffic Signal Loop Sealant - $26,000.00
6. FL004381 (SA003200)
Baldwin and Sours, Inc.
5263 Trabue Road
Columbus, OH 43228
Traffic Pedestrian Signal Push Buttons - $16,200.00
7. FL004383 (SA003200)
General Traffic Equipment Corp.
259 Broadway
Newburgh, NY 12550
Traffic Pedestrian Signal Mounting Arms - $14,400.00
8. FL004678 (SA003569)
Key Cable and Supply
4037 Genoa Road
Perrysburg, OH 43551
Traffic Signal Strain Poles - $192,520.00
SECTION 2. That the expenditure of $711,080.00 be and hereby is authorized from the Build America Bonds Fund, Fund 746, Dept.-Div. 59-11, Division of Planning and Operations as follows
Dept.-Div. 59-11 Division of Planning and Operations
Fund / Project / Project Name / O.L. 01-03 Codes / OCA Code / Amount
746 / 540007-100003 / Traffic Signal Installations - Signal Commodities / 06-6622 / 540703 / $711,080.00
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 4. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.