Explanation
Need: The Columbus Public Health (CPH) Department has a need to contract for security officer services for their facility at 240 Parsons Avenue. The purpose of this legislation is to enter into contract with United Security Management Services, Inc., for security services for the period November 12, 2007 through November 11, 2008.
A Request For Proposal (RFP), # SA002575 "Security Officer Services at 240 Parsons Avenue," was publicly posted to the City of Columbus Vendor Services website from August 7 until September 7, 2007. All companies registered with the City of Columbus under commodity code 99046 (Guard and Security Services) were notified of the RFP. A total of eighteen companies requested the RFP. A total of nine companies submitted responses to the RFP. The CPH evaluation committee unanimously recommended awarding the contract to United Security Management Services, Inc., as the lowest, responsive, responsible and best bidder under the provisions of City Code 329.06.
The following is a breakdown detailing the number of Majority/MBE/FBE firms solicited and firms that responded:
Federal ID Company Name EBO Status Solicited/rec'd Responded
363384519 A & R Security Inc. ACT/E5/M/WHT Y
311190027 AA Programmed Janitorial & ACT/AFA/E2/M/MBR Y
Building Maintenance
581814102 ADT Security Services ACT/E5 Y
200672981 Aegis MEP ACT/E2/M/WHT Y
411919049 Deco, Inc. E5/INA/M/MBR/NAM Y
311697275 Electronic Security Services, Inc. ACT/ASN/E2/M/MBR Y
310945405 Ohio Support Services Corp. E5/INA/M/WHT Y Y
311511229 On Duty Equipment Co. E1/F/INA/WHT Y
352246724 One Stop Tech Shop ACT/AFA/E1/M Y
341530120 Timekeeping Systems, Inc. Status in Perf. is blank. Y
341084012 United Security Management Svcs. Inc. E5/INA/M/WHT Y Y
204581937 Veribac, LLC ACT/E1/F/WHT Y
590857245 Wackenhut Corp. ACT/E5/M/WHT Y Y
470829908 1st Class Security Not In Perf. System Y
352158980 API Security Services Inc. ACT/E3/M/WHT Y
202335618 Allied Barton Security Svcs. ACT/E5/M/WHT Y Y
341055832 Continental Secret Service Bureau Inc. Not In Perf. System Y
381903209 Corporate Security Solutions Inc. ACT/E1/M/WHT Y Y
Not provided Diamond Detective Agency Inc. Not In Perf. System Y
Not provided International Protective Services Inc. Not In Perf. System Y
341568606 Job 1 USA Security Not In Perf. System Y
300426599 National Alliance Security Agency Inc. Not In Perf. System Y
341007493 Ohio Security Systems Inc. ACT/E5/M/WHT Y Y
710912217 Securitas Security Services USA Inc. Not In Perf. System Y Y
251419674 St. Moritz Security Services Inc. ACT/E5/M/WHT Y Y
Not provided Strategic Security Corp. Not In Perf. System Y
341634099 Tenable Protective Services Inc. Not In Perf. System Y Y
The contract compliance number for United Security Management Services is 34-1084012 and expired on 09/02/07. They are currently in the renewal process.
This ordinance authorizes the Board of Health to enter into contract for the first year of a three-year contract with United Security Management Services, Inc., for $293,968.
Emergency Designation: Emergency legislation is necessary because the existing contract expires on November 11, 2007. The new contract needs to be in effect prior to the expiration of the current contract to ensure seamless security services are provided.
Fiscal Impact: These monies were budgeted within the Health Special Revenue Fund, Fund No. 250.
Title
To authorize the Board of Health to enter into a contract with United Security Management Services, Inc., for security officer services, to authorize a total expenditure of $293,968 from the Health Special Revenue Fund, and to declare an emergency. ($293,968)
Body
WHEREAS, a need exists for security officer services for the Health Department facility located at 240 Parsons Avenue; and
WHEREAS, A Request For Proposal (RFP), # SA002575 "Security Officer Services at 240 Parsons Avenue," was publicly posted to the City of Columbus Vendor Services website from August 7 until September 7, 2007, and an evaluation committee unanimously recommended awarding the contract to United Security Management Services, Inc., as the lowest, responsive, responsible and best bidder under the provisions of City Code 329.06; and,
WHEREAS, the Board of Health desires to enter into a contract with United Security Management Services, Inc., for the first year of a three-year contract; and,
WHEREAS, an emergency exists in the usual, daily operations of the Department of Health in that it is immediately necessary to enter into a contract for security officer services for the Health Department's 240 Parsons Avenue facility for the immediate preservation of the public peace, property, health, safety and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Board of Health is hereby authorized to enter into a contract for $293,968 with United Security Management Services, Inc., for security officer services for the Health Department facility located at 240 Parsons Avenue for the period November 12, 2007 through November 11, 2008.
SECTION 2: That the expenditure of $293,968 is hereby authorized from the Health Special Revenue Fund, Fund No. 250, Department of Health, Division No. 50-01, Object Level One - 03, Object Level Three -3398, OCA - 500264.
SECTION 3. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance and to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.