Explanation
This legislation authorizes the Director of Public Utilities to enter into a contract with GeoNexus Technologies, LLC for software and installation services related to the integration of the Department of Public Utilities Geographic Information System (GIS) Dashboard and Oracle Work and Asset Management (WAM) software.
Both existing software programs are integral to the daily operations of the Department of Public Utilities and the Division of Sewerage and Drainage. The GIS Dashboard provides spatial location information for DPU distribution assets. The Oracle WAM software provides work order management of those same distribution assets. Integration of these software programs with a commercial off-the-shelf software product will allow users to create, search, and modify work orders using web-based maps for more precise location information, thereby improving operational efficiency.
The Department of Public Utilities advertised Request for Proposals (RFPs) for the subject services in the City Bulletin in accordance with the provisions of Columbus City Code, Section 329.14 (SA004353). Four hundred one (401) vendors were solicited on April 21, 2012. Twenty six (26) minority and nine (9) female owned were solicited. One proposal (1 MAJ) was received on May 18, 2012. The proposal was reviewed based on quality and feasibility. GeoNexus Technologies, LLC was determined to be qualified to provide the software and services for the GIS and WAM Integration Project, for which the Director of Public Utilities concurred. The recommended award amount for this one (1) year contract is $93,140.00.
SUPPLIER: GeoNexus Technologies, LLC (27-1138304), expires 9/27/2013 (MAJ)
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: $93,140.00 is needed and is budgeted in the 2012 Sewerage System Operating Fund for this expenditure.
Prior Year Expenditures from Sewerage System Operating Fund for this project
$0 - was spent in 2011
$0 - was spent in 2010
EMERGENCY DESIGNATION: The Department of Public Utilities and the Division of Sewerage and Drainage are requesting City Council to designate this ordinance an emergency measure in order to maintain project timetables and deadlines.
Title
To authorize the Director of Public Utilities to enter into a contract with GeoNexus Technologies, LLC for software and implementation services for the Division of Sewerage and Drainage, to authorize the expenditure of $93,140.00 from the Sewer System Operating Fund, and to declare an emergency. ($93,140.00)
Body
WHEREAS, the Department of Public Utilities utilizes both GIS mapping and work order software for operation and maintenance of utility distribution assets; and
WHEREAS, the Department of Public Utilities requires both software systems to be integrated for enhanced mapping and operational efficiency; and
WHEREAS, one (1) proposal was received and reviewed by the Department of Public Utilities on May 18, 2012 for Bid Number SA004353 (the integration of both software systems); and
WHEREAS, a contract is being established with GeoNexus Technologies, LLC based upon the proposal received; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities and the Division of Sewerage and Drainage, in that it is immediately necessary to enter into said contract to avoid interruption in schedules and timelines for the project for the immediate preservation of the public health, peace, property, and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities be and is hereby authorized to enter into contract with GeoNexus Technologies, LLC, for software and professional services for the Division of Sewerage and Drainage.
SECTION 2. That the expenditure of $93,140.00 or so much thereof as may be needed, be and the same hereby is authorized as follows:
Fund No. 650
OCA 605077
Object Level 1: 03
Object Level 3: 3336
Amount: $68,145.00
Fund No. 650
OCA 605077
Object Level 1: 03
Object Level 3: 3358
Amount: $24,995.00
SECTION 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten (10) days after passage if the Mayor neither approves nor vetoes the same.