Explanation
BACKGROUND: This ordinance authorizes the Director of Finance and Management, on behalf of the Facilities Management Division, to enter into a contract with The C.D. Whitfield Co. LLC for the Southside Health Boiler Replacement Project.
The scope of work includes the replacement of the boilers at the John R Maloney Family Health and Wellness Center located at 1905 Parsons Ave.
CONSTRUCTION CONTRACT AWARD: The project was let by the Facilities Management Division via Vendor Services and Bid Express. One bid was opened on April 21. 2025 from the following Majority-designated vendor:
1. The C.D. Whitfield Co. LLC $123,642.00
The C.D. Whitfield Co. LLC’s bid was deemed the lowest, best, most responsive and responsible bid in the amount of $123,642.00 . Majority-owned firm. Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against The C.D. Whitfield Co. LLC.
EMERGENCY DESIGNATION: Emergency legislation is requested for this ordinance so that the boiler can be replaced and in working condition as soon as possible to avoid any functionality issues during the cold weather.
Fiscal Impact: An appropriation and transfer of funds within the Neighborhood Health Center Capital Reserve Fund - Fund No. 7784 will be necessary as well as an amendment to the 2024 Capital Improvements Budget.
Title
To authorize the Director of the Department of Finance and Management, on behalf of the Facilities Management Division, to enter into a contract with The C.D. Whitfield Co. LLC for the Southside Health Boiler Replacement Project; to authorize an amendment to the 2024 Capital Improvement Budget; to authorize an appropriation of $123,642.00, a transfer of $123,642.00 and an expenditure up to $123,642.00 within the Neighborhood Health Center Capital Reserve Fund; and to declare an emergency. ($123,642.00 )
Body
WHEREAS, one bid for the Southside Health Boiler Replacement Project was received and opened in the office of the Director of Finance and Management on April 21, 2025; and
WHEREAS, the lowest, best, most responsive and responsible bid was from The C.D. Whitfield Co. LLC in the amount of $123,642.00 ; and
WHEREAS, it is necessary to authorize the Director of Finance and Management to award and execute a construction contract for the Southside Health Boiler Replacement Project; and
WHEREAS, it is necessary to authorize an amendment to the 2024 Capital Improvement Budget; and
WHEREAS, it is necessary to authorize an appropriation, transfer, and expenditure of funds within the Neighborhood Health Center Capital Reserve Fund - Fund No. 7784; and
WHEREAS, an emergency exists in the usual and daily operation of the Director of Finance and Management ,Facilities Management Division, in that it is immediately necessary to authorize the Director of Finance and Management to enter into contract with The C.D. Whitfield Co. LLC for the Southside Health Boiler Replacement Project so that the boilers can be replaced as soon as possible to avoid any functionality issues during the cold weather, all for the immediate preservation of the public health, peace, property, and safety; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management, on behalf of the Facilities Management Division, is authorized to enter into a contract with The C.D. Whitfield Co. LLC for the Southside Health Boiler Replacement Project, in an amount up to $123,642.00
SECTION 2. That an appropriation of $123,642.00 is hereby authorized in the Neighborhood Health Center Capital Reserve Fund - Fund No. 7784, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 3. That a transfer of $123,642.00and expenditure up to $123,642.00, or so much thereof as may be needed, is hereby authorized in the Neighborhood Health Center Capital Reserve Fund - Fund No. 7784, in Object Class 06 - Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the 2024 Capital Improvement Budget is hereby amended per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 7. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 8. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 9. That for the reasons stated in the preamble hereto, which is hereby made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.