Explanation
BACKGROUND: For the option to purchase Fire and Rescue Training Materials (UTC) for the Public Safety Department/Division of Fire, the largest user. The term of the proposed option contract is for two (2) years, with the option to renew for one (1) additional year. Contract is through May 31, 2006 extension through May 31, 2007. The Purchasing Office opened formal bids on 02/26/2004.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA001044). A total of three (3) bids were received: Two (2) MAJ (Female Owned) and one (1) FBE. 70 MAJ firms solicited, 2 MAJ firms returned bids; 2 MBE firms solicited, 0 MBE firms returned bids; 7 FBE firms solicited, 1 returned a bid.
The Purchasing Office is recommending award of the contract to the lowest, responsive, responsible and best bidder:
John D. Preuer & Associates, Inc., MAJ, CC# 34-1808063
Total Estimated Annual Expenditure: $40,000.00.
This company is not in the State of Ohio, State Auditor, Findings for Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance Director to enter into a contract for the option to purchase Firefighting and Rescue Training Materials (UTC) with John D. Preuer & Associates, Inc., to authorize the expenditure of $1.00 to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($ 1.00).
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on February 26, 2004 and selected the lowest overall bid; and
WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to maintain a highly educated, well trained, and qualified/certified EMS and Firefighting personnel for response to our citizen's emergency situations, this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual daily operation of the Fire Division in that it is immediately necessary to enter into a contract for an option to purchase Firefighting and Rescue Training Materials (UTC), thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director be and is hereby authorized and directed to enter into the following contract for an option to purchase Firefighting and Rescue Training Materials (UTC) in accordance with Solicitation No. SA001044 as follows:
John D. Preuer & Associates, Inc., Award made for all items, Amount: $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from Purchasing Contract Account, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.