Explanation
Background: This legislation authorizes the Franklin County Municipal Court, Clerk of Court ("Municipal Court Clerk") to enter into contract with TAB Products Company LLC for the purchase of case file folders in the amount of $85,700.40.
The Municipal Court Clerk utilizes case file folders to store the civil, criminal, traffic, expungement, and environmental court documents for the Municipal Court Clerk's Office.
In past years, it was deemed to be in the best interest of the Clerk's Office to purchase from the previously established State of Ohio, State Term Schedule with TAB Products Company LLC, schedule number 800809; effective dates 09/01/2021 to 08/31/2023. The State Term schedule expired; therefore, to continue to have an exact match to the file folders (color coding) and to continue to receive competitive pricing consistent with the State Term Schedule previously used, this legislation is being submitted in accordance with the City of Columbus bid waiver procurement.
Contract Compliance: 52-2390162
Expiration Date: 6/9/2028
DAX Vendor Number: 009129
Contracts:
Ordinance: 1310-2009; $94,303.63; FL004454
Ordinance: 0933-2010; $101,414.83; FL004665
Ordinance: 1517-2011; $76,215.65; FL005010
Ordinance: 1081-2012; $84,928.60; FL005293
2013 Purchase Order: ED048428; $810.60
Ordinance: 1431-2013; $70,799.30; FL005652
Ordinance: 1297-2014; $71,499.43; FL005934
Ordinance: 1676-2015; $75,018.67; FL006297
Ordinance: 1545-2016; $80,592.17; PO032569
Ordinance: 0739-2017; $76,436.80; PO068202
2018 Purchase Order; PO109856; $489.00
Ordinance: 0466-2018; PO124521; $81,350.15
2019 Purchase Order: 160689; $240.45
Ordinance: 1192-2019; $81,458.75; PO180693
Ordinance: 1136-2020; PO233216; $78,318.35
2021 Purchase Order: PO276285; $45,247.31
Ordinance: 1244-2022; PO337083; $61,581.41
2022 Purchase Order; PO347862; $2,100.00
2023 Purchase Order; PO372969 $150.60
Ordinance: 1008-2023; PO395690 $78,048.90
Ordinance: 2072-2024; PO462312; $78,157.80
Ordinance: 1168-2025; PO524136; $79,348.20
Ordinance: 1833-2026; $85,700.40
Fiscal Impact: Funds totaling $85,700.40 are available within the Franklin County Municipal Court 2026 General Fund budget.
Emergency: There is an immediate need for the daily operations of the Municipal Court to ensure the Municipal Court Clerk does not run out of case file folders.
Title
To authorize the Municipal Court Clerk, to enter into contract with TAB Products Company LLC for the purchase of case file folders for the Municipal Court Clerk's Office; to waive the competitive bidding provisions of Columbus City Code; to authorize the expenditure of $85,700.40 from the Municipal Court Clerk General Fund; and to declare an emergency. ($85,700.40)
Body
WHEREAS, the Municipal Court Clerk has a need to purchase case file folders to store civil, criminal, traffic, and environmental court documents; and
WHEREAS, it is in the City's best interest to waive the competitive bidding provisions of Columbus City Code for case file folders; and
WHEREAS, an emergency exists in the usual daily operation of the Municipal Court Clerk’s Office in that it is immediately necessary to authorize the Clerk of Courts to enter into a contract with TAB Products Company LLC for the purchase of case file folders to avoid interruption of essential operations functions, for the immediate preservation of the public health, peace, property, safety, and welfare; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Municipal Court Clerk be and hereby is authorized to enter into contract with TAB Products Company LLC in the amount of $85,700.40 for the purchase of case file folders.
SECTION 2. That this Council finds that it is in the City's best interest to waive the competitive bidding provisions of City Code to enter this contract and does hereby waive the same.
SECTION 3. That the expenditure sum of $35,953.20 or so much as may be needed, be and hereby is authorized within Department 26, the Municipal Court Clerk, Object Class 02 Materials and Supplies, Program MC001, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the expenditure sum of $49,747.20 or so much as may be needed, be and hereby is authorized within Department 26, the Municipal Court Clerk, Object Class 02 Materials and Supplies, Program MC002 per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That for the reasons stated in the preamble hereto, which are hereby made a part of hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.