Explanation
This ordinance will establish an Auditor's Certificate and authorize blanket purchase orders for the purchase of needed water treatment chemicals from established and pending Universal Term Contracts. The Department of Finance and Management will establish all contracts and awards in accordance with Columbus City Code 329. The Department of Finance and Management, Purchasing Office will introduce legislation for Columbus City Council approval to establish the Universal Term Contracts.
This legislation is being processed to establish an Auditor's Certificate for the required funding to enter into the blanket purchase orders with the awarded vendors on an as-needed basis. All water treatment chemical universal term contracts will be established through the Department of Finance and Management, Purchasing Office and all blanket purchase orders must be approved by the Director of Finance and Management.
This ordinance will also align appropriations with projected expenditures and allow the Division of Water to operate without interruption until the passage of the 2016 operating budget. The 2015 Third Quarter Financial review projected a surplus in personnel and a deficit in supplies and materials. This legislation is being processed to move appropriation from personnel to supplies and materials in order to cover the division’s projected needs through the passage of the 2016 operating budget.
Emergency action is requested in order to align budget authority with projected expenditures in order for year-end processing to proceed in an orderly, efficient, and timely manner.
Universal Term Contracts
Aluminum Sulfate
Carbon Dioxide
Hydrofluosilicic Acid
Liquid Caustic Soda
Liquid Chlorine
Powdered Activated Carbon
Powdered Activated Carbon - Taste & Odor
Potassium Permanganate
Quicklime
Soda Ash
Sodium Hypochlorite
Zinc Orthophosphate
Liquid Oxygen
Hydrogen Peroxide
Calcium Thiosulfate
Fiscal Impact: There is sufficient budget authority available in the 2015 Water Operating Fund's Budget to fund these transfers and associated expenditures, which total $900,000.00.
$15,942,538.70 was spent on chemicals in 2013
$16,812,883.33 was spent on chemicals in 2014
Title
To authorize the City Auditor to transfer $900,000.00 between Object Levels within the Water Operating fund; to authorize the Director of Finance and Management to establish blanket purchase orders for the purchase of water treatment chemicals for the Department of Public Utilities, Division of Water; to authorize the expenditure of $500,000.00 from the Water Operating Fund; to establish an Auditor's Certificate in the amount of $500,000.00 for the chemical expenditures listed within this legislation; to appropriate $400,000 for general supplies and materials; and to declare an emergency. ($900,000.00)
Body
WHEREAS, the Purchasing Office has current and pending universal term contracts to acquire various water treatment chemicals for the Division of Water; and
WHEREAS, the Division of Water has a need to transfer $900,000.00 between Object Levels in the 2015 Water Operating Fund's Budget. Funds for this transfer have been identified in the third quarter review and are available in Object Level One: 01; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Water, in that it is immediately necessary to transfer appropriation between Object Levels within the Division of Water operating fund and to authorize the Director of Finance and Management to establish blanket purchase orders for water treatment chemicals based on current and pending Universal Term Contracts for the immediate preservation of the public health, peace, property and safety; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the City Auditor be and is hereby authorized and directed to transfer $900,000.00 between object levels within the 2015 Water Operating Fund's Budget as follows:
See Attachment: Ord. 2706-2015 DOW Transfer.xls
SECTION 2. That the Director of Finance and Management be and is hereby authorized to establish blanket purchase orders for water treatment chemicals from established and pending Universal Term Contracts as listed within this legislation on behalf of the Division of Water.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the amount of $500,000.00, or so much thereof as may be needed, is hereby authorized to be expended as follows:
Water Operating Fund 600
OCA Code 602417
Object Level Three 2204
Amount: $200,000.00
Water Operating Fund 600
OCA Code 602474
Object Level Three 2204
Amount: $200,000.00
Water Operating Fund 600
OCA Code 602532
Object Level Three 2204
Amount: $100,000.00
SECTION 5. That the City Auditor is hereby authorized and directed to appropriate $400,000 in the Water Operating Fund, Fund 600 to the Division of Water, Division 60-09, Object Level 1- 02, Object Level 3- 2000, as follows:
Dept/Div Division Fund OCA Obj. Level 1 Obj. Level 3 Amount
60-09 Water 600 602471 02 2000 $200,000
60-09 Water 600 602532 02 2000 $150,000
60-09 Water 600 601873 02 2000 $ 50,000
Total: $400,000
SECTION 6. That this Council hereby recognizes that this ordinance does not identify specific vendors for the expenditure purposes authorized herein and hereby delegates authority to the Director of Finance and Management to establish blanket purchase orders from current and pending water treatment chemical Universal Term Contracts.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.