Explanation
This legislation authorizes the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the appropriate Purchase Agreement for the replacement of computers and computer related products. The computers, web cameras, servers, etc. being replaced are outdated and/or obsolete. Replacement of this equipment is vital to the continued efficiency of the department.
These purchases will be made from the following pre-established universal term contracts/purchase agreements:
PA005822-Brown Enterprise Solutions, LLC, - Computers & Accessories, Expires 4-30-2024
PA005936 - CDW Government LLC, - Computer Parts, Expires 6-30-2025
FISCAL IMPACT
This legislation authorizes an expenditure of $170,000.00 from the general fund. These funds are available within the 2023 general fund budget.
CONTRACT COMPLIANCE
Brown Enterprise Solutions, LLC
Vendor # - 010668
CC - Expires 3/3/2024
CDW Government, LLC
Vendor # - 034427
CC - Expires 1/3/2025
EMERGENCY
Emergency legislation is requested to facilitate prompt acquisition of the above-described equipment authorized by this ordinance in order to maintain the supply of updated computers and related equipment, critical to the daily operation of the Department of Finance and Management.
Title
To authorize the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the appropriate Universal Term Contracts/ Purchase Agreements for the purchase of new and replacement computers, computer related products, and equipment from pre-established universal term contracts with Brown Enterprise Solutions, LLC and CDW Government LLC; to authorize the transfer of $170,000.00 within the General Fund; to authorize the expenditure of $170,000.00 from the general fund; and to declare an emergency. ($170,000.00)
Body
WHEREAS, the desktop computers and computer related products used by the Department of Finance and Management are in need of replacement to mitigate computer related performance problems; and
WHEREAS, purchase agreement PA005822 with Brown Enterprise Solutions, LLC was established to facilitate the purchase of replacement computers and computer related products; and
WHEREAS, purchase agreement PA005936 with CDW Government, LLC was established to facilitate the purchase of computer parts and related accessories; and
WHEREAS, funding for the purchase of computers and related products is available within the General Fund; and
WHEREAS, to enable the purchases described in this ordinance, it is necessary to authorize the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the appropriate Purchase Agreement; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Finance and Management in that it is immediately necessary to authorize the Director of Finance and Management to associate all General Budget Reservations resulting from this ordinance with the appropriate Purchase Agreement for the purchase of replacement desktop computers and related products in order to maintain the supply of updated computers, critical to the daily operation of the department, all for the immediate preservation of the public health, peace, property, safety and welfare; and NOW THEREFORE:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to associate all General Budget Reservations resulting from this ordinance with the appropriate, previously established purchase agreements with Brown Enterprise Solutions, LLC for the purchase of replacement computers and related products, and CDW Government, LLC for the purchase of computer parts and related accessories.
SECTION 2. That the transfer of $170,000.00, or so much thereof as may be needed pursuant to the action(s) authorized in SECTION 1 above, is hereby authorized within the General Fund 1000, per the accounting codes in the attachment to this ordinance.
SECTION 3. That the total expenditure of $170,000.00, or so much thereof as may be necessary, is hereby authorized as provided on the attachment to this ordinance.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.