Explanation
BACKGROUND: To modify and extend existing city-wide contract for the option to purchase Cisco Products and Services for the Purchasing Office to and including December 31, 2004. The Purchasing Office opened formal bids on June 25, 1998. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. (Proposal No. 131-98JY). Contract number CT19766, with Resource One was established in accordance with bids received. Their contract compliance number is 31-1419297. The company is not debarred according to the Excluded Party Listing System of the Federal Government.
1. Amount of additional funds: No funding is required to extending this option contract. Each agency must obtain approval to expend from their own budgeted fund for their estimated expenditures. The annual expenditure estimate is $900,000.
2. Reason additional needs were not foreseen: Recent moves by various departments have taken longer than anticipated. The technology infrastructure for the various sites still has to be completed.
3. Reason other procurement processes not used: It is in the best interest of the city to continue the relationship with the contract until the work is completed.
4. How cost was determined: Pricing was negotiated with supplier.
FISCAL IMPACT: No funding is required to extend the option contract. The Department of Technology must set aside their own funding for their estimated expenditures.
This ordinance is being submitted as an emergency because, the technology infrastructure construction must continue; any delay in work forces further delay for various department moves and remodeling
Title
To authorize and direct the Finance Director to modify and extend the citywide contract for the option to purchase Cisco Products and Services, with Resource One, to waive formal competitive bidding requirements, and to declare an emergency.
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids, and selected the lowest bid; and
WHEREAS, vendor has agreed to extend CT19766 to and including December 31, 2004, and it is in the best interest of the City to exercise this option: and
WHEREAS, an emergency exists in the usual daily operation of the Purchasing Office in that it is immediately necessary to extend CT19766 for an option to purchase Cisco Products and Services thereby preserving the public health, peace, property, safety, and welfare, now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director be and is hereby authorized and directed to modify and extend CT19766 with Resource One to and including December 31, 2004.
SECTION 2. . That in accordance with Section 329.27 of the Columbus City Code, this Council finds the best interest of the City is served by waiving, and does hereby waive Sections 329.06 (Formal Competitive Bidding) and 329.16 (Modifications) of the Columbus City Code.
SECTION 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.