Explanation
Background: The Transportation Division is responsible for routine and emergency street repairs and maintenance throughout the year. The Division uses asphalt emulsion in its surface treatment program to effect repairs and maintenance to streets, gravel alleys, and berms. It is also used in its Rosco patching machines to patch potholes on city streets.
The Purchasing Office has established a citywide universal term contract number FL002383 with Phillips Oil Company, Incorporated, of Ohio, contract compliance #310420014, for the purchase of asphalt emulsion. This legislation will authorize the expenditure of $150,000.00 for asphalt emulsion using the universal term contract with Phillips Oil Company.
Fiscal Impact: The Transportation Division budgeted $150,000.00 in the 2005 operating budget in the Street Construction, Maintenance and Repair Fund for the purchase of asphalt emulsion. The Division expended $125,000.00 respectively each in 2002 and 2003 for asphalt emulsion and $180,000.00 in 2004.
Title
To authorize the Finance Director to issue a blanket purchase order for the purchase of asphalt emulsion in accordance with the terms and conditions of a citywide universal term contract with Phillips Oil Company, Incorporated of Ohio for the Transportation Division and to authorize the expenditure of $150,000.00 from the Street Construction, Maintenance and Repair Fund. ($150,000.00)
Body
WHEREAS, the daily activities of the Transportation Division require the purchase and use of asphalt emulsion to effect repairs and maintenance to streets, gravel alleys and berms and to patch potholes on city streets; and
WHEREAS, funds are budgeted and available in the Street Construction, Maintenance and Repair Fund for the purchase of asphalt emulsion; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance Director be and is hereby authorized to issue a blanket purchase order to Phillips Oil Company, Incorporated, of Ohio, for the procurement of asphalt emulsion for the Transportation Division in accordance with the specifications of the citywide universal term contract.
SECTION 2. That the expenditure of $150,000.00, or so much thereof as may be needed be and hereby is authorized from Fund 265, the Street Construction, Maintenance and Repair Fund, Department 59-09, Transportation Division, Object Level One Code 02, Object Level Three Code 2262, OCA Codes 599139 ($45,000.00), 599144 ($90,000.00) and 599146 ($15,000.00) for the purchase of asphalt emulsion.
SECTION 3. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.