Explanation
BACKGROUND:
This ordinance will authorize the Director of the Department of Technology, on behalf of the Department of Public Safety, to modify a contract for fiber network and broadband access and related services with OARnet /OSU, a local non-profit educational institute (servicing grades K-12, colleges, and universities). The original contract was authorized by ordinance 0789-2007, passed June 4, 2007, through purchase order EL007115. The contract was most recently renewed and modified by authority of ordinance 1848-2017, passed July 24 2017, through purchase order PO076298. The Department of Public Safety has a need to accommodate the City's 911 changes needed to interconnect with the Ohio State University's 911. This modification will provide a dedicated connection between Public Safety 911 and OSU 911 and an increase in the City's high speed internet service from 400 to 1,000 megabits (Mbps) for the current coverage term period through July 24, 2018, at a cost of $8,280.00. The coverage term period will be co-termed after July 24, 2018 for the coverage term period of July 25, 2018 through July 24, 2019.
1. Amount of additional funds to be expended: $8,280.00
Original Contract Amount: $27,720.00
Annual Renewal Amounts: $265,040.00
Modification #1 Amount: $45,120.00
Modification #2 Amount: $8,280.00
Total Contract: $346,160.00
2. Reason additional goods/services could not be foreseen:
The Department of Public Safety has a need to accommodate the City's 911 changes needed to interconnect the Ohio State University 911. This need was not known at the time of the original contract nor during any of the renewals executed.
3. Reason other procurement processes are not used:
The Department of Technology is modifying an existing contract with the current contract holder/vendor OARnet/OSU that is providing the city with high speed internet service going from 400 to 1,000 megabits (Mbps).
4. How cost of modification(s) was determined:
The vendor OARnet/OSU provided pricing that was accepted by City of Columbus, Department of Technology (DoT), on behalf of the Department of Public Safety.
FISCAL IMPACT:
During fiscal years 2016 and earlier in 2017, funds in the amount of $45,120.00 and $45,120.00, respectively, were legislated with OARnet/OSU for fiber network and broadband access related services. The cost for this 2017 increase in Mbps and related services is $8,280.00 with the funding being budgeted and available within the Department of Technology, Information Services Division, Information Services Operating Fund. The aggregate contract total, including this new request is $346,160.00.
EMERGENCY DESIGNATION:
Emergency action is requested to initiate services from the contractor and avoid any delay in services provided.
CONTRACT COMPLIANCE:
Vendor: OARnet/OSU CC#/F.I.D#: 31-6025986 - 105 (Non-Profit Organization); Expiration: NPO (Non-Profit Organization)
DAX Vendor Acct. #: 005303
Title
To authorize the Director of the Department of Technology, on behalf of the Department of Public Safety, to modify a contract for fiber network and broadband access and related services with OARnet/OSU; to authorize the expenditure of $8,280.00 from the Department of Technology, Information Services Division, Information Services Operating Fund; and to declare an emergency. ($8,280.00)
Body
WHEREAS, this ordinance will authorize the Director of the Department of Technology, on behalf of the Department of Public Safety, to modify a contract for fiber Internet services with OARnet/OSU, a local non-profit educational institute (servicing grades K-12, colleges, and universities); and
WHEREAS, the Department of Public Safety has a need to accommodate the City's 911 changes needed to interconnect the Ohio State University's; and
WHEREAS, this contract modification will provide the City with high speed internet service from 400 to 1,000 megabits (Mbps) for the coverage term period through July 24, 2018, at a cost of $8,280.00. The coverage term period will be co-termed after July 24, 2018 for the coverage term period of July 25, 2018 through July 24, 2019; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology in that it is immediately necessary to authorize the Director of the Department of Technology, on behalf of the Department of Public Safety, to modify a contract for fiber network and broadband access and related services with OARnet/OSU to avoid any delay in services, all for the further preservation of the public health, peace, property, safety, and welfare, now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology, on behalf of the Department of Public Safety, be and is hereby authorized to modify a contract for fiber network and broadband access and related services with OARnet/OSU, a local non-profit educational institute (servicing grades K-12, colleges, and universities). The Department of Public Safety has a need to accommodate the City's 911 changes needed to interconnect with the Ohio State University's 911. This contract modification will provide the City with high speed internet service from 400 to 1,000 megabits (Mbps) internet service for the coverage term period through July 24, 2018, at a cost of $8,280.00. The coverage term period will be co-termed after July 24, 2018 for the coverage term period of July 25, 2018 through July 24, 2019.
SECTION 2: That the expenditure of $8,280.00 or so much thereof as may be necessary is hereby authorized to be expended from: ( see attachment 3136-2017 EXP )
Department: 47 | Division: 47-02 | Object Class: 03 | Main Account: 63952 | Fund: 5100 | Subfund: 510001 | Program: IT010 | Section 3: 470201 | Section 4: IT01 | Section 5: IT0101 | Amount: $8,280.00
SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4: That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after its passage if the Mayor neither approves nor vetoes the same.