City of Columbus - File #: 2214-2006

• File #: 2214-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/27/2006
• In control: Safety Committee
• On agenda: 12/11/2006
• Final action: 12/13/2006
• Title: To authorize and direct the Finance & Management Director to establish a purchase order from the Universal Term Contract with Resource One Computer Systems Inc. for the purchase of a network server, and to authorize the expenditure of $45,000.00 from the Capital Funds, Police Facility Renovation; and to declare an emergency. ($45,000.00)

Date	Ver.	Action By	Action	Result
12/13/2006	1	MAYOR	Signed
12/13/2006	1	CITY CLERK	Attest
12/11/2006	1	Columbus City Council	Approved	Pass
12/11/2006	1	COUNCIL PRESIDENT	Signed
12/1/2006	1	Finance Reviewer	Reviewed and Approved
12/1/2006	1	FINANCE DIRECTOR	Reviewed and Approved
12/1/2006	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
12/1/2006	1	FINANCE DIRECTOR	Reviewed and Approved
12/1/2006	1	Safety Drafter	Sent for Approval
12/1/2006	1	Auditor Reviewer	Reviewed and Approved
12/1/2006	1	CITY AUDITOR	Reviewed and Approved
12/1/2006	1	Safety Drafter	Sent for Approval
12/1/2006	1	CITY ATTORNEY	Reviewed and Approved
12/1/2006	1	Safety Drafter	Sent to Clerk's Office for Council
11/30/2006	1	SAFETY DIRECTOR	Reviewed and Approved
11/30/2006	1	Safety Drafter	Sent for Approval
11/30/2006	1	EBOCO Reviewer	Reviewed and Approved
11/30/2006	1	ODI DIRECTOR	Reviewed and Approved
11/30/2006	1	Safety Drafter	Sent for Approval
11/30/2006	1	Finance Reviewer	Reviewed and Approved
11/29/2006	1	Safety Reviewer	Reviewed and Approved
11/29/2006	1	Safety Reviewer	Reviewed and Approved
11/29/2006	1	Safety Reviewer	Reviewed and Approved
11/29/2006	1	Safety Reviewer	Reviewed and Approved

Explanation

Need: To authorize and direct the Director of Finance and Management, to enter into contract with Resource One Computer Systems Inc. for the purchase of a network server. Our current server is at maximum storage capacity and it is imperative that additional storage is immediately available. This server will provide high-performance, cost-effective storage that scales easily as the Division of Police's needs change. The Division of Police has already encumbered $150,266.67 with this supplier in 2006.

Bid Information:

The Purchasing Office has established Universal Term Contract FL001696, for dell computers, monitors, servers, notebooks, projectors, handhelds, accessories, options, services, and installation services with Resource One Computer Systems Inc. This contract will expire March 31, 2007.

The listed company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of State unresolved findings for recovery certified search.

Contract Compliance No.: 31-1419297, expires 03/09/2007

Emergency Designation: Emergency legislation is requested so as to receive a network server on a timely basis and before year-end closing.

FISCAL IMPACT:

Sufficient funding is available in Capital Funds, Police Facility Renovation.

Title

To authorize and direct the Finance & Management Director to establish a purchase order from the Universal Term Contract with Resource One Computer Systems Inc. for the purchase of a network server, and to authorize the expenditure of $45,000.00 from the Capital Funds, Police Facility Renovation; and to declare an emergency. ($45,000.00)

Body

WHEREAS, the Division of Police needs to purchase a network server for storage of computer data; and

WHEREAS, current server is full and imperative to have additional storage; and

WHEREAS, there is an established universal term contract with Resource One Computer Systems Inc.; and

WHEREAS, the funding source for this purchase will come from the Capital Funds, Police Facilities Renovation; and

WHEREAS, an emergency exists in the usual daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to establish a purchase order utilizing the universal term contract with Smart Solutions, Inc. for a network server for storage of computer data for the Division for the preservation of public health, peace, property, safety and welfare; now therefore

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

Section 1. That the Finance and Management Director be and is hereby authorized and directed to enter into contract for the purchase of a network server with Resource One Computer Systems Inc. in the amount of $45,000.00 for the Division of Police.

Section 2. That the expenditure of $45,000.00, or so much thereof as may be needed, be and same is hereby authorized as follows: |DIV 30-03 | FUND 701| OBJ LEVEL (1) 06 | OBJ LEVEL (3) 6649 | OCA# 330023|

Section 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be enforced from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.