Explanation
BACKGROUND: This legislation authorizes the Director of the Department of Finance and Management to establish a Universal Term Contract (UTC) for the option to purchase Cribs for Kids Play Yards and Accessories with Cribs for Kids, Inc. The Columbus Public Health Department is the sole user for cribs, playpens, and accessories, meant to equip parents and caregivers with everything needed to provide safe sleeping environments. Cribs for Kids, Inc. is the sole source for these items as they are the only manufacturer and provider for these products. Pricing was obtained from a bid proposal submitted by the supplier. The term of the proposed option contract would be approximately three (3) years, expiring December 31, 2026, with the option to renew for one (1) additional year. In addition, the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002253.
Cribs for Kids, Inc., CC# 0019456 expires 3/3/2024, $1.00
Total Estimated Annual Expenditure: $120,000.00, Columbus Public Health Department the sole user
Emergency Designation: The Finance and Management Department respectfully requests this legislation to be considered an emergency ordinance because a contract is needed to ensure that cribs, playpens and accessories are available to provide safe sleeping environments for infants and children.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT: The expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002253.
Title
To authorize the Director of the Department of Finance and Management to enter into a Universal Term Contract for the option to purchase Cribs for Kids Play Yards and Accessories with Cribs for Kids, Inc. in accordance with the sole source provisions of the Columbus City Code; to authorize the expenditure of $1.00; and to declare an emergency. ($1.00).
Body
WHEREAS, the Cribs for Kids Play Yards and Accessories UTC will provide for the purchase of cribs, play pens, and accessories used to provide safe sleeping environments reducing sleep related deaths due to unsafe sleep practices and Cribs for Kids, Inc. is the sole source provider of these goods; and,
WHEREAS, an emergency exists in the usual daily operation of the Columbus Public Health Department, as cribs, play yards, and accessories need to be readily available to distribute to the community to provide safe sleeping environments and help reduce sleep-related infant deaths, in that it is necessary to authorize the Finance and Management Director to immediately enter into a Universal Term Contract for the option to purchase Cribs for Kids Play Yards and Accessories with Cribs for Kids, Inc., all for the immediate preservation of the public health and safety; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management is hereby authorized to enter into the following Universal Term Contract for the option to purchase Cribs for Kids Play Yards and Accessories for a term of approximately three (3) years, expiring December 31, 2026, with the option to renew for one (1) additional year, as follows:
Cribs for Kids, Inc., $1.00
SECTION 2. That the expenditure of $1.00 is hereby authorized from General Budget Reservation BRPO002253 of this ordinance to pay the cost thereof.
SECTION 3. That this purchase is in accordance with relevant provisions of the Columbus City Code, "Sole Source Procurement."
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That for the reason stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.