Explanation
BACKGROUND:
The City of Columbus owns the building and real property known as the Garfield School located at 825 Mt. Vernon Avenue; the Martin Luther King (MLK) Center is the lessee of the Garfield School. The City has determined that it is in the best interest to enter into an agreement with the MLK Center for the purposes of renovating and improving the school and surrounding grounds. In order to facilitate the renovation of the school, it is necessary for the City and the MLK Center to enter into this agreement for the purposes of setting forth the terms and conditions therein.
The Guaranteed Maximum Cost to be reimbursed by the City for the design and construction of improvements shall not exceed $600,000.00.
This ordinance allows the Director of Recreation and Parks to authorize payment of Recreation and Parks Voted Bond Fund for the renovation of Garfield School.
Principal Parties:
Martin Luther King Center
Community Arts Project, Inc.
Contract Compliance is #23-7065803
FISCAL IMPACT:
The expenditure of $600,000.00 is budgeted in the Recreation and Parks Voted Recreation and Parks Bond Fund.
Title
To authorize and direct the Director of Recreation and Parks to enter into a Guaranteed Maximum Reimbursement Agreement with Community Arts Project, Inc., doing business as the Martin Luther King Center hereinafter designated the "MLK Center", for the renovation of Garfield School and surrounding grounds; to authorize the transfer of $600,000.00 within the Recreation and Parks Voted Bond Fund; to authorize the expenditure of $600,000.00 from the Recreation and Parks Voted Bond Fund; and to declare an emergency. ($600,000.00),
Body
WHEREAS, it is necessary for the Department of Recreation and Parks to enter into a Guaranteed Maximum Cost Agreement with the MLK Center for the purpose of design and construction services for the renovation of Garfield School and surrounding grounds; and
WHEREAS, funds are being moved to alternate projects within Fund 702 and Fund 746 to establish correct funding location for this project; and
WHEREAS, an emergency exists in the usual daily operation of the Recreation and Parks Department in that it is immediately necessary to enter into said contract for the preservation of public health, peace, property and safety; NOW, THEREFORE
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Recreation and Parks be and is hereby authorized and directed to enter into a Guaranteed Maximum Reimbursement Agreement pursuant to Section 186 of the Columbus City Charter with the MLK Center for the purpose of design and construction services for the renovation of Garfield School and surrounding grounds.
SECTION 2. That the City Auditor is hereby authorized to transfer $500,000.00 within the voted Recreation and Parks Bond Fund No. 702 for the projects listed below:
From:
Dept 51-01: Project 510229-100000, OCA 644526: Amount $19,750.00
Dept 51-01: Project 510229-100001, OCA 722901: Amount $205,000.00
Dept 51-01: Project 510316-100021, OCA 731621: Amount $59,000.00
Dept 51-01: Project 510316-100005, OCA 731605: Amount $150,000.00
Dept 51-01: Project 510229-100003, OCA 722903: Amount $66,250.00
To:
Dept 51-01: Project 510035-100022, OCA# 723522: Amount $500,000.00
SECTION 3. That the City Auditor is hereby authorized to transfer $100,000.00 within the voted Recreation and Parks Bond Fund No. 746 for the projects listed below
From:
Dept 51-01: Project 510316-100007, OCA 763607, Amount $100,000
To:
Dept 51-01: Project 510035-100022, OCA #728051, Amount $100,000
SECTION 4. That to pay the cost of said contract, the expenditure of $600,000.00 or so much thereof as may be necessary, be and is hereby authorized from the Recreation and Parks Voted Bond Fund No. 702 and 746, Department 51-01, as follows:
OCA Object
Fund Project Title Project No. Code Level 3 Amount
702 King Arts Complex 510035-100022 723522 6620 $500,000
746 King Arts Complex 510035-100022 728051 6620 $100,000
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project; except that no transfer shall be so made from a project account funded by monies from more than one source.
SECTION 6. That the monies in the foregoing Section 4 shall be paid upon order of the Director of Recreation and Parks, and that no order shall be drawn or monies paid except by voucher, the form of which shall be approved by the City Auditor.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or 10 days after passage if the Mayor neither approves nor vetoes the same.