Explanation
The purpose of this legislation is to authorize the Finance Director to issue blanket purchase orders for various plant industrial and hardware supplies, parts and accessories not available on Universal Term Contracts and not in quantities practical to competitively bid for the Division of Sewerage and Drainage, without use of formal competitive bidding. The items to be purchased are various maintenance, repair and operations parts and supplies. Blanket agreements provide the ability to quickly secure these repair and maintenance parts and supplies from reliable vendors instead of inventorying quantities at division facilities.
Given the diversity of the wastewater treatment plants equipment and the wastewater treatment process, it is not possible to fully anticipate all supplies, parts, and accessories needed to make repairs. Because of these circumstances, the City must purchase plant industrial and hardware supplies, parts and accessories not currently available on City-wide Universal Term Contracts within a short period time which precludes formal competitive bidding. However, to ensure the City receives the best possible pricing, the Division of Sewerage and Drainage solicits quotes by phone or in writing.
This request is for $124,000.00. The amount is based on historical data for like items and the division's estimated needs for 2004. Historically the Division of Sewerage and Drainage spends approximately $140,000.00 per year with the listed suppliers.
Emergency legislation is requested to ensure an uninterrupted supply chain of these critical maintenance and repair supplies and parts.
Fiscal Impact: $124,000.00 is needed and budgeted for these items.
$100,000.00 was spent in 2003.
Title
To authorize the Director of Finance to issue blanket purchase orders for plant industrial and hardware supplies, parts and accessories for the Division of Sewerage and Drainage, to authorize the expenditure of $124,000.00 from the Sewerage System Operating Fund, to waive the competitive bidding requirements of the Columbus City Codes, and to declare and emergency ($124,000.00)
Body
WHEREAS, the purchase of various plant industrial and hardware supplies, parts and accessories that cannot be reasonably anticipated is requested by the Division of Sewerage and Drainage, and,
WHEREAS, it is in the best interest of the City of Columbus to waive formal competitive bidding requirements for the purchase of various plant industrial and hardware supplies, parts and accessories, and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage in that it is immediately necessary to establish blanket purchase orders for the purchase of plant industrial and hardware supplies, parts and accessories so that there is not an interruption in the supply chain for these maintenance and repair supplies and parts for the immediate preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance be and is hereby authorized to establish blanket purchase orders for plant industrial and hardware supplies, parts and accessories without benefit of formal competitive bidding provided the Division of Sewerage and Drainage Administrator first authorizes the purchase via the issuance of a requisition and that the blanket purchase orders are certified from the Auditor's Certificate established by this ordinance and no single purchase will exceed $20,000.00.
Section 2. That the vendors for plant industrial and hardware supplies, parts and accessories will be certified from the Auditor's Certificate as follows
SUPPLIER NAMES
CONTRACT COMPLIANCE #
OBJECT LEVEL THREE CODE
Anchor Rubber
31-0802533
2245
Bearing Distributors Inc
34-0089320
2245
Ciruit Breaker Sales
75-1970673
2245
Columbus Automatic Sprayer
31-0837211
2246
DeLille Oxygen
31-0682727
2245
E&M Equipment
31-10791016
2246
Gilson Sales
25-1150582
2246
Goss Supply
31-14378081
2246
Graphic Controls
52-2135052
2246
Harrington Plastics
95-2752402
2245
Hersch Packing & Rubber
31-0743184
2245
Kaman Industrial Technologies
06-0914701
2245
Lowe's
56-0748358
2245
Midwest Pipe
54-1211771-002
2245
Motion Industries
63-0251578
2245
MSC Industrial Supply
13-5526506
2245
Newark In One
35-1167154
2246
Ohio Transmission & Pumps
31-0896065
2245
Olson Mfg.
41-0458870
2245
Pipe Valves
31-1190471
2245
R.A. Muller
31-0654725
2245
WW Grainger
36-1150280
2245
Westwater Supply
31-4427980
2245
Worly Plumbing
31-4391479
2245
SECTION 3. That in accordance with Section 329.26 of the Columbus City Codes, the Columbus City Council finds it in the best interest of the City of Columbus to waive formal competitive bidding requirements as they pertain to the action authorized in Section 1 of this ordinance and that Section 329.06 and 329.07 of the Columbus City Codes are hereby waived
SECTION 4. That the expenditure of $124,000.00 or so much thereof as may be needed, be and the same hereby is authorized from the Sewerage System Operating Fund, Fund No. 650, OCA 605063, as follows:
Object Level 1: 02, Object Level 03: 2245 ($99,000.00)
Object Level 03: 2246 ($25,000.00)
Section 5. That for the reasons stated in the preamble hereto, where is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure, which shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.