City of Columbus - File #: 0985-2006

• File #: 0985-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/22/2006
• In control: Administration Committee
• On agenda: 7/10/2006
• Final action: 7/12/2006
• Title: To authorize the Director of the Department of Technology to modify an existing contract with Delta Computer Services, Inc. for system support services related to hardware and software for the Department of Technology, to authorize the expenditure of $28,124.19 from the Technology Department Information Services Fund; ($28,124.19)

Date	Ver.	Action By	Action	Result
7/12/2006	1	CITY CLERK	Attest
7/11/2006	1	MAYOR	Signed
7/10/2006	1	Columbus City Council	Approved	Pass
7/10/2006	1	COUNCIL PRESIDENT	Signed
6/26/2006	1	Columbus City Council	Read for the First Time
6/9/2006	1	Technology Drafter	Sent for Approval
6/9/2006	1	CITY AUDITOR	Reviewed and Approved
6/9/2006	1	CITY AUDITOR	Reviewed and Approved
6/9/2006	1	Technology Drafter	Sent for Approval
6/9/2006	1	Technology Drafter	Sent for Approval
6/9/2006	1	CITY ATTORNEY	Reviewed and Approved
6/9/2006	1	Technology Drafter	Sent to Clerk's Office for Council
6/8/2006	1	Finance Reviewer	Reviewed and Approved
6/8/2006	1	FINANCE DIRECTOR	Reviewed and Approved
6/5/2006	1	Technology Drafter	Sent for Approval
6/1/2006	1	Finance Reviewer	Reviewed and Disapproved
5/26/2006	1	Technology Drafter	Sent for Approval
5/25/2006	1	ODI DIRECTOR	Reviewed and Approved
5/24/2006	1	EBOCO Reviewer	Sent for Approval
5/22/2006	1	Technology Drafter	Sent for Approval
5/22/2006	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
5/22/2006	1	Technology Drafter	Sent for Approval

Explanation

BACKGROUND: This legislation authorizes the Director of The Department of Technology to modify a contract with Delta Computer Services, Inc. to fund the services to be provided to the Franklin County Municipal Court Clerk's Hewlett Packard equipment.

The existing contract with Delta Computer Services, Inc. was established by DoT by following the guidelines of City Code Chapter 329.14, awarding professional service contracts through the requests for proposals (RFP).   The contract allows for the addition or reduction of equipment to allow for coverage of new equipment and the retirement of older equipment.  This request only modifies the amount of the agreement.

The proposed modification follows City Code Chapter 329.16, Contract Modifications.

1.  The additional amount is $28,124.19.

2.  Additional services are needed to allow coverage for the Franklin County Municipal Court Clerk's equipment that has previously    been covered by their separate agreement with another provider at a much higher price. The past seven (7) months with the previous service provider has cost Franklin County Municipal Court Clerk $63,034.00.  The annual costs under the terms with Delta Computer Services, Inc. are $37,498.92.

3.  These substantial cost savings are the reason to modify this contract.

4.  The costs were determined by asking Delta Computer Services to evaluate the equipment and by the DoT and Franklin County Municipal Court Clerk's reviewing that pricing in comparison to previous contract.   

This contract is in its first year and is annually renewable contract for a three-year term that affords the City substantial price discounts. The three-year agreement was initiated effective upon the passage of ordinance 0621-2006, passed April 5, 2006.

Delta Computer Services, Inc. subcontracts the software maintenance to Beechglen Development, Inc.  Contract compliance number 31-1258834, expiration date 03/14/2007.

FISCAL IMPACT: The 2004 costs for HP System Support Services totaled $334,923.10 and $314,222.39 costs for the 2005 service.  

There is sufficient budget authority available in the 2006 Department of Technology information services fund. Franklin County Municipal Court Clerk will be billed by DoT for the costs associated with the costs of adding them to this contract.

CONTRACT COMPLIANCE NUMBER:    11-3044303     Expiration: 03-06-2007

Title

To authorize the Director of the Department of Technology to modify an existing contract with Delta Computer Services, Inc. for system support services related to hardware and software for the Department of Technology, to authorize the expenditure of $28,124.19 from the Technology Department Information Services Fund;  ($28,124.19)

Body

WHEREAS, the Department of Technology needs to modify an existing contract with Delta Computer Services, Inc., and

WHEREAS, this modification is to support critical Hewlett Packard support needs for the Franklin County Municipal Court Clerk, and

WHEREAS, the Department of Technology requires the services of Hewlett-Packard engineers to provide for coverage of new equipment and the retirement of older equipment, and

WHEREAS, this legislation will authorize the Director of the Department of Technology to modify the existing contract for said services and support, and

WHEREAS, The Department of Technology has a need to modify a contract with Delta Computer Services, Inc. for the purchase of computer system support services essential to support daily operations of all City agencies, thereby protecting the public health, peace, property, safety and welfare; now, therefore,

BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:

SECTION 1: That the Director of the Department of Technology be and is hereby authorized to modify an existing contract, EL005996 for the purchase of hardware and software support services from Delta Computer Services, Inc.

SECTION 2: That the expenditure of $28,124.19 or so much thereof as may be necessary is hereby authorized to be expended from:

Div.: 47-02| Fund: 514| Subfund: 001| OCA: 472417| Obj. Level 1: 03| Obj.  Level 3: 3372| Amount:  $28,124.19.

Section 3:  That this ordinance shall take effect and be in force from and after the earliest period allowed by law.