Explanation
1. BACKGROUND
This ordinance authorizes the Director of Columbus Water and Power to enter into a contract modification with Hatch Associates Consultants, Inc. for construction administration/inspection services for Columbus Water and Power construction projects bid during the calendar years 2026 through 2028 as part of the Construction Administration/Construction Inspection Services 2026-2028 contracts.
Hatch Associates Consultants, Inc. will perform construction administration/inspection services for Columbus Water and Power Capital Improvement Projects that bid during the years 2026, 2027, and 2028. The contract will be modified as needed throughout the 3-year period to include these projects as they go into construction. Projects are located throughout the City of Columbus.
This modification is for Hatch Associates Consultants, Inc. to perform construction administration/ inspection services for the Blueprint Miller Kelton Newton Bedford (Rain Garden) project, CIP 650870-101201. This project consists of construction of three bioretention basins at the following locations: 601-603 S. Champion Avenue, 717-723 Miller Avenue, and 663 Miller Avenue on City owned property.
1.1. Amount of additional funds to be expended: $321,902.26
Original Contract: $379,000.00 (ORD 1149-2026, PO571706 & PO572242)
Modification #1: $1,375,000.00 (ORD 1475-2026 PO578036 & PO578042)
Modification #2: $321,902.26 (Current)
Total $2,075,902.26
1.2. Reasons additional goods/services could not be foreseen:
This is a three-year contract for fiscal years 2026 - 2028 for which modifications were anticipated pursuant to the original authorizing legislation under Ordinance 1149-2026 to account for future construction projects being assigned to Hatch Associates Consultants, Inc. for inspection services. Those future construction projects were not known when the contract was put into place.
1.3. Reason other procurement processes are not used:
This is a multi-year contract that will be modified as required to provide construction administration/inspection services for future construction projects that bid during the three-year (2026-2028) time frame. Those future construction projects were not known when the contract was put into place.
1.4. How cost of modification was determined:
The cost of this modification was determined by negotiations between Hatch Associates Consultants, Inc. and the Columbus Water and Power project staff based upon the existing contract labor titles, maximum labor rates, and allowable contract expenses, and the time estimated to be needed to perform contract tasks.
2. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT
Division of Water Reclamation projects include rehabilitation of existing sewers, repair to existing sewers, construction of new sewers, and construction of green infrastructure. The majority of the projects will reduce inflow and infiltration to the City’s sanitary sewer system thus mitigating sanitary sewer overflows to basements and waterways. Other projects provide improvement to existing storm infrastructure to mitigate drainage/flooding issues.
3. CONTRACT COMPLIANCE INFORMATION
Hatch Associates Consultants, Inc. contract compliance number is CC-025646 and expires 2/18/2028. Hatch Associates Consultants, Inc.’s certification was in good standing at the time of contract award.
Hatch Associates Consultants, Inc. plans to subcontract with the following companies:
Name City/State Status
Resource International, Inc. Columbus/OH WBE
Ascension Construction Solutions Columbus/OH MBE
Smoot Construction Company of Ohio Columbus/OH MBE
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against Hatch Associates Consultants, Inc.
Hatch Associates Consultants, Inc., and all subs were in good standing at the time of this contract modification.
4. FISCAL IMPACT
This project is anticipated to be financed with a loan from the Water Pollution Control Loan Fund (WPCLF), a program jointly administered by the Ohio EPA's Division of Environmental and Financial Assistance and the Ohio Water Development Authority (OWDA). City Council authorized this loan application and acceptance of funding via Ordinance 3119-2025, passed by Council on 12/15/2025. This loan is expected to be approved at the OWDA December 2026 Board meeting. This ordinance is contingent upon the loan being approved by OWDA. The Department of Public Utilities will inform the Auditor's Office when this loan has been approved.
An amendment to the 2025 Capital Improvement Budget is necessary to align budget authority with the proper project for the loan. Funds must be appropriated in the Sanitary Revolving Loan Fund, Fund 6111. This is a reimbursement loan. The Department of Public Utilities must pay Hatch Associates Consultants, Inc. and then submit the invoices to OWDA for reimbursement.
Title
To authorize the Director of Public Utilities to enter into a contract for Construction Administration and Inspection Services with Hatch Associates Consultants, Inc., for the Blueprint Miller Kelton Newton Bedford (Rain Garden) Projects; to amend the 2025 Capital Improvement Budget; to authorize the appropriation and expenditure of up to $321,902.26 from the Water Pollution Control Loan Fund for the contract; and to make the loan funded portion of this ordinance contingent upon the Ohio Water Development Authority approving a loan for the project. ($321,902.26)
Body
WHEREAS, Columbus Water and Power advertised a Request for Proposals for Construction Administration/Construction Inspection Services and Hatch Associates Consultants, Inc. was one of seven firms selected by the evaluation committee to provide these services; and
WHEREAS, Ordinance 1149-2026 authorized the contract with Hatch Associates Consultants, Inc. for these services and assigned the first task to be performed; and
WHEREAS, the Columbus Water and Power is engaged in the Blueprint Miller Kelton Newton Bedford (Rain Garden) Project, CIP 650870-101201 and additional construction inspection/administration tasks need to be performed; and
WHEREAS, the contract with Hatch Associates Consultants, Inc. will need to be modified to add the tasks to the contract and to add funding to pay for the task; and
WHEREAS, Ordinance 3119-2025 authorized this project to be funded by a loan to be obtained through the Water Pollution Control Loan Fund (WPCLF) Loan Account; and
WHEREAS, the loan is anticipated to be approved by the Ohio Water Development Authority Board at their December Board meeting; and
WHEREAS, this ordinance is contingent upon that loan being approved; and
WHEREAS, the 2025 Capital Improvement Budget must be modified to align budget authority with the proper project; and
WHEREAS, funds must be appropriated within the Sanitary Revolving Loan Fund, Fund 6111; and
WHEREAS, it is necessary to authorize an expenditure of funds from the Sanitary Revolving Loan Fund, Fund 6111, to pay for the project; and
WHEREAS, it is necessary in the daily operation of the Columbus Water and Power to authorize the Director of the Columbus Water and Power to enter into the Construction Administration/Construction Inspection Services 2026-2028 contract modification with Hatch Associates Consultants, Inc. for Construction Administration/Construction Inspection Services for the Blueprint Miller Kelton Newton Bedford (Rain Garden) project, CIP 650870-101201; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2025 Capital Improvement Budget authorized by Ordinance 1790-2025 be amended as follows to establish sufficient budget authority for this project:
Fund / Project Number / Project Name (Funding Source) / Current Authority / Revised Authority / Change
6111 / 650870-101201 / Blueprint Miller Kelton Newton Bedford (Rain Garden) (WPCLF Loan) / $2,080,125.00 / $2,402,028.00 / $321,903.00 (To match the loan amount)
SECTION 2. That the appropriation of $321,902.26, or so much thereof as may be needed, is hereby authorized in the Sanitary Revolving Loan Fund, Fund 6111, per the accounting codes in the attachment to this ordinance.
SECTION 3. This ordinance is contingent upon the Ohio Water Development Authority's Board approving the loan for this project.
SECTION 4. That the expenditure of $321,902.26, or so much thereof as may be needed, is hereby authorized to pay for this contract per the accounting codes in the attachment to this ordinance.
SECTION 5. That the Director of Columbus Water and Power is authorized to enter into a contract modification with Hatch Associates Consultants, Inc., 88 E. Broad Street, Suite 1980, Columbus, Ohio 43215, for construction administration and inspection services, in accordance with the terms and conditions as shown in the contract on file with the Columbus Water and Power, in an amount not to exceed $321,902.26 for the Blueprint Miller Kelton Newton Bedford (Rain Garden) project.
SECTION 6. That funds are hereby deemed appropriated and expenditures authorized to carry out the purposes of this Ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 9. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.