Explanation
BACKGROUND: This ordinance is for the option to purchase Waste Identification, Clean-up, Disposal and Emergency Spill Response Services for all City agencies. Waste Identification, Clean-up, Disposal and Emergency Spill Response Services allow various city agencies to identify, clean up, and dispose of potentially hazardous materials from city facilities and allows for emergency hazardous waste spills to receive immediate clean-up and disposal response. The term of the proposed option contract would be through June 30, 2015 with the option to extend for two additional one year periods, subject to mutual agreement by both parties, in accordance with formal bid SA004657. The Purchasing Office opened proposals on November 29, 2012.
The Purchasing Office advertised and solicited competitive proposals in accordance with Section 329.14 (Solicitation No. SA004657). Seventy-five proposals were solicited (MAJ: 70, F1: 4, M1A: 1); Three proposals were received (MAJ: 3).
This solicitation was issued in accordance with Section 324.19 of Chapter 329 of the Columbus City Code as the services must be performed by personnel certified to in accordance with Title 29 CFR 1910.120.
The Purchasing Office is recommending award of one contract to the highest ranked offeror:
Environmental Enterprises, Inc, CC#310895554, exp. May 13, 2013
Total Estimated Annual Expenditure: $300,000.00
This company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of States database for Findings for Recovery.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services, and UTC Fund. City agencies will be required to obtain approval to expend from their own appropriations.
Title
To authorize the Finance and Management Director to enter into one contract for the option to purchase Waste Identification, Clean-up, Disposal and Emergency Spill Response Services for all city agencies with Environmental Enterprises, Inc.; to authorize the expenditure of one dollar to establish the contract from the Mail, Print Services, and UTC Fund, and to declare an emergency. ($1.00).
Body
WHEREAS, the Purchasing Office advertised and solicited proposals on November 29, 2012; and
WHEREAS, an evaluation team evaluated all proposals and recommended to the Finance and Management Director the award be made to the highest ranked offeror; and
WHEREAS, this ordinance addresses the Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing an effective option contract for all City agencies to efficiently maintain their supply chain and service to the public; and
WHEREAS, in order to ensure Waste Identification, Clean-up, Disposal and Emergency Spill Response Services are supplied without interruption to enable the identification, clean-up, disposal of waste from city facilities and for emergency spill response services this is being submitted for consideration as an emergency measure; and
WHEREAS, an emergency exists in the usual operation of city agencies in that it is immediately necessary to enter into a contract for an option to purchase Waste Identification, Clean-up, Disposal and Emergency Spill Services thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Finance and Management Director be and is hereby authorized to enter into the following contract for the option to purchase Waste Identification, Clean-up, Disposal and Emergency Spill Services for the term ending June 30, 2015 with the option to extend for two additional one-year periods in accordance with Solicitation No. SA004657 as follows:
Environmental Enterprises, Inc.. Items: All Services: Amount $1.00.
SECTION 2. That the expenditure of $1.00 is hereby authorized from the Mail, Print Services, and UTC Fund, Organization Level 1: 45-01, Fund: 05-517, Object Level 3: 2270, OCA: 451130, to pay the cost thereof.
SECTION 3. That for the reason stated in the preamble here to, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.