Explanation
1. BACKGROUND
This ordinance authorizes payment for utility relocation work as needed by American Electric Power, AT&T, Spectrum (aka Time Warner), and other utilities (or companies hired by utilities to perform utility relocation work) for the King Lincoln District - Long, Garfield, Monroe and Talmadge project in an amount up to $490,000.00.
The Department of Public Service is engaged in the streetscape improvements for East Long Street (from Garfield Avenue to Monroe Avenue), Garfield Avenue (from Long Street to Mayme Moore Place), Monroe Avenue (from Long Street to Mount Vernon Avenue), and Talmadge Street. The Department is currently finalizing construction plans for this project.
In the course of effecting roadway improvements, it is sometimes necessary to force the relocation of utilities from privately held easements or place overhead utilities underground to promote public health, safety and welfare, including the economic development of the City. It is necessary to move utilities to complete this project.
Ordinance 1038 - 2020 authorized $1,000,000.00 for the utilities relocation reimbursement. This ordinance authorizes an additional $490,000.00 for the utilities relocation reimbursement. The funding request for utilities relocation reimbursement is based upon estimates from the utilities. The utilities will invoice the City for actual costs incurred in relocating the utilities. The amount needed may exceed the amount requested in this ordinance. Additional legislation will be submitted by the Department of Public Service if additional funds are needed to complete the relocations.
2. FISCAL IMPACT
Funding for this expense is available and appropriated within Fund 7704, the Streets and Highways Bond Fund. An amendment to the 2023 Capital Improvement Budget and a transfer of cash is required to establish sufficient budget authority for the project.
3. EMERGENCY DESIGNATION
Emergency designation is requested to provide funding for utility reimbursements that have been received and the future invoices coming for payment within the next month.
Title
To amend the 2023 Capital Improvement Budget; to authorize the transfer of funds within the Streets and Highways Bond Fund; to authorize the Director of Public Service to pay utility relocation costs to various utilities for the King Lincoln District - Long, Garfield, Monroe and Talmadge project; to authorize the expenditure of up to $490,000.00 for utility relocations for this project from the Streets & Highways Bond Fund; and to declare an emergency. ($490,000.00)
Body
WHEREAS, the City of Columbus is concerned with the use of the various rights-of-way areas in the City as such rights-of-way areas represent a valuable and limited resource that must be utilized to promote the public health, safety and welfare, including the economic development of the City; and
WHEREAS, utility relocations must be completed before construction can begin; and
WHEREAS, the Department of Public Service requires funding to be available for utility relocation expenses for the King Lincoln District - Long, Garfield, Monroe and Talmadge project; and
WHEREAS, this Ordinance 1038 - 2020 authorized funding in the amount of $1,000,000.00 for that purpose; and
WHEREAS, this ordinance authorizes additional funding in the amount of $490,000.00 for that purpose; and
WHEREAS, it is necessary to authorize an amendment to the 2023 Capital Improvement Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it is necessary for Council to authorize a transfer of funds within Fund 7704, the Streets and Highways Bond Fund, to establish sufficient cash to pay for the project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize payment for utility relocation expenses to prevent construction delays and to maintain the project construction schedule, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2023 Capital Improvements Budget authorized by ordinance 1711-2023 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7704 / P530058-100005 / NCR-Public Infrastructure (Voted Carryover) / $3,016,116.00 / ($490,000.00) / $2,526,116.00
7704 / P441770-100000 / King Lincoln District - Long, Garfield, Monroe and Talmadge (Voted Carryover) / $0.00 / $490,000.00 / $490,000.00
SECTION 2. That the transfer of $490,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P530058-100005 (NCR-Public Infrastructure), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P441770-100000 (King Lincoln District - Long, Garfield, Monroe and Talmadge), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service be and hereby is authorized to reimburse utilities for utility relocation work, or to reimburse companies hired by utilities to perform utility relocation work, for the King Lincoln District - Long, Garfield, Monroe and Talmadge project.
SECTION 4. That the expenditure of $490,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), in Dept-Div 5912 (Division of Design and Construction), Project P441770-100000 (King Lincoln District - Long, Garfield, Monroe and Talmadge), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten (10) days after its passage if the Mayor neither approves nor vetoes this ordinance.