Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology (DoT), on behalf of the Department of Public Utilities (DPU) to enter into an agreement with DLT Solutions for Oracle Weblogic software licensing, maintenance and support. Oracle Weblogic is an application server software needed to support the Columbus Utility Billing System (CUBS). The term of this agreement is from the date of a certified purchase order through May 30, 2013. The agreement may be renewed annually for two additional terms by mutual agreement and approval of proper City authorities. The cost of the service provided under this agreement is $192,007.02. However the ordinance also request approval of $27,992.98 for contingency to accommodate a potential and unforeseen price increase by the Oracle Corporation effective 12/01/2012. The total cost of the service provided under this agreement including the contingency is $220,000.00.
The Department of Technology is procuring this service through chapter 329.06 of Columbus City Code, pursuant to solicitation SA004596. Three responses to this solicitation were received by the bid opening date of October 4, 2012. The low bid offered by Mythics, Inc. was deemed non-responsive due to terms and conditions referenced in STS 534059, which expired 11/13/2012. DLT Solutions is the lowest responsive, responsible, and best bidder.
Mythics, Inc. : $190,990.48
DLT Solutions: $192,007.02
OGIS Communications: $218,000.00
CONTRACT COMPLIANCE:
Vendor: DLT Solutions: 54-1599882: Expiration: 08/02/2013
FISCAL IMPACT:
The total funding for this purchase, in the amount of $192,007.02 plus contingency $27,992.98 for a total purchase amount of $220,000.00 is available within the Department of Technology, Internal Service Fund.
EMERGENCY ACTION:
Emergency action is requested to allow timely execution of the contract before 2012 year-end closing and to proceed in a timely manner with the project.
Title
To authorize the Director of the Department of Technology, on behalf of the Department of Public Utilities, to enter into a contract with DLT Solutions, for the purchase of Oracle software licenses and support needed to support the Columbus Utility Billing System (CUBS); to authorize the expenditure of $192,007.02 and a contingency amount of $27,992.98 from the Department of Technology, Internal Service Fund; and to declare an emergency. ($220,000.00)
Body
WHEREAS, the Department of Technology published solicitation SA004596, received three (3) bids opened on October 4, 2012 and upon review/evaluation recommended award to DLT Solutions being the lowest, responsive and responsible, and best bidder.
WHEREAS, this legislation is to authorize the Director of the Department of Technology on behalf of the Department of Public Utilities to enter into contract with DLT Solutions, for the purchase of Oracle software licenses and support in the amount of $192,007.02; and
WHEREAS, to accommodate for any potential and unforeseen price increase by Oracle Corporation contingency funds in the amount of $27,992.98 is being allotted to the total cost of the purchase totaling $220,000.00; and
WHEREAS, the term of this agreement is from the date of a certified purchase order through May 30, 2013. The agreement may be renewed annually for two (2) additional terms by mutual agreement and approval of proper City authorities.
WHEREAS, an emergency exists in the usual daily operation of the Department of Technology, on behalf of the Department of Public Utilities in that it is immediately necessary to enter into a contract with DLT Solutions, to purchase Oracle licenses and support for the Columbus Utility Billing System for the immediate preservation of the public health, peace, property and safety; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology on behalf of the Department of Public Utilities be and is hereby authorized to enter into a contract with DLT Solutions for the purchase of Oracle software licenses and support for the Columbus Utility Billing System (CUBS). The term of this agreement is from the date of a certified purchase order through May 30, 2013. The agreement may be renewed annually for two (2) additional terms by mutual agreement and approval of proper City authorities. The cost of the service provided under this agreement is $192,007.02 plus contingency funding $27,992.98 for a total cost of $220,000.00.
SECTION 2: That the expenditure of $192,007.02 plus contingency funding $27,992.98 for a total cost of $220,000.00 or so much thereof as may be needed is hereby authorized to be expended as follows:
Object Level 1: 03| Object Level 3 code: 3358 - Software Licenses: Total: $49,448.46
Dept./Div.:47-01| Fund 514| Subfund: 550| OCA code: 514550| Amount: $ 3,016.35| (DPU - Electricity)
Dept./Div.:47-01| Fund 514| Subfund: 600| OCA code: 514600| Amount: $ 19,186.00| (DPU - Water)
Dept./Div.:47-01| Fund 514| Subfund: 650| OCA code: 514650| Amount: $ 21,510.09| (DPU - Sewers & Drains)
Dept./Div.:47-01| Fund 514| Subfund: 675| OCA code: 514675| Amount: $ 5,736.02| (DPU - Stormwater)
Object Level 1: 03| Object Level 3 code: 3369 - Software maintenance/support: Total: $142,558.56
Dept./Div.:47-01| Fund 514| Subfund: 550| OCA code: 514550| Amount: $ 8,696.07| (DPU - Electricity)
Dept./Div.:47-01| Fund 514| Subfund: 600| OCA code: 514600| Amount: $ 55,312.73| (DPU - Water)
Dept./Div.:47-01| Fund 514| Subfund: 650| OCA code: 514650| Amount: $ 62,012.97| (DPU - Sewers & Drains)
Dept./Div.:47-01| Fund 514| Subfund: 675| OCA code: 514675| Amount: $ 16,536.79| (DPU - Stormwater)
Object Level 1: 03| Object Level 3 code: 3358 - Software Licenses: Total: $27,992.98 (Contingency)
Dept./Div.:47-01| Fund 514| Subfund: 550| OCA code: 514550| Amount: $ 1,707.56| (DPU - Electricity)
Dept./Div.:47-01| Fund 514| Subfund: 600| OCA code: 514600| Amount: $ 10,861.28| (DPU - Water)
Dept./Div.:47-01| Fund 514| Subfund: 650| OCA code: 514650| Amount: $ 12,176.95| (DPU - Sewers & Drains)
Dept./Div.:47-01| Fund 514| Subfund: 675| OCA code: 514675| Amount: $ 3,247.19| (DPU - Stormwater)
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4: That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5: That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.