Explanation
BACKGROUND: The purpose of this legislation is to authorize the Director of Finance and Management to establish purchase orders for the purchase of Light Duty Trucks from an established Universal Term Contract, FL004803, with Ricart Properties, Inc. The Light Duty Trucks to be purchased are as follows: three (3) 3/4 ton pick-up trucks; three (3) 1/2 ton pick-up trucks; and one (1) 1 ton pick-up truck. The trucks will be used throughout the Division of Power and Water for daily operations and will replace older vehicles as approved by the City of Columbus Fleet Management Division. Criteria used to select vehicles in need of replacement include whether the vehicle is older than ten (10) years, has over 100,000 miles, and if running maintenance cost to date has been greater than the acquisition cost.
All the trucks are Flex Fuel (E85 Fuel) and one of the 1/2 ton pick-up trucks will have an Eco Boost V6 engine for reduced pollution emissions.
The universal term contract expires on September 30, 2011.
Supplier: Ricart Properties, Inc. (31-1282546) Expires 9/21/12.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Finds for Recovery Certified Search.
Due to build date deadlines, this ordinance is being submitted as an emergency measure so that the Light Duty Trucks can be ordered prior to the manufacturer's build date deadline.
FISCAL IMPACT: $172,692.00 is budgeted and needed for this purchase from the Water Systems Operating Fund.
$379,353.20 was expended in Fund 600 for Equipment-Trucks (6652) during 2010.
$988,672.85 was expended in Fund 600 for Equipment-Trucks (6652) during 2009.
Title
To authorize the Director of Finance and Management to establish blanket purchase orders for the purchase of Light Duty Trucks from a Universal Term Contract with Ricart Properties, Inc. for the Division of Power and Water; to authorize the expenditure of $172,692.00 from the Water Systems Operating Fund; and to declare an emergency. ($172,692.00)
Body
WHEREAS, the Purchasing Office opened formal bids for the option to purchase Light Duty Trucks; and
WHEREAS, a Universal Term Contract was established with Ricart Properties Inc. for the purchase of Light Duty Trucks; and
WHEREAS, the Division of Power and Water requires replacement Light Duty Trucks for its daily operations; and
WHEREAS, purchase orders will be issued in accordance with the terms and specifications of Solicitation Number SA003720 on file in the Purchasing Office; and
WHEREAS, manufacturer's build date deadlines make it necessary to submit this ordinance as an emergency measure so that the Light Duty Trucks can be ordered prior to the deadline; and
WHEREAS, an emergency exists in the usual daily operation of the Division of Power and Water, of the Department of Public Utilities, in that it is immediately necessary to authorize the Finance and Management Director to order the required Light Duty Truck prior to the manufacturer's build date deadlines thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Director of Finance and Management be and is hereby authorized to establish blanket purchase orders with Ricart Properties, Inc. for the purchase of Light Duty Trucks for the Division of Power and Water in accordance with specifications on file in the Purchasing Office.
Section 2. That to pay the cost thereof, the expenditure of $172,692.00, or so much thereof as may be needed, be and the same hereby is authorized from the Water Systems Operation Fund, Department 60-09, Object Level One 06, Object Level Three 6652, OCA Codes as follows:
OCA 602649 - Control Center $ 45,673.00
OCA 602664 - Backflow 25,181.00
OCA 602730 - Distribution Maintenance 76,939.00
OCA 603001 - Watershed 24,899.00
$172,692.00
Section 3. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.