Explanation
1. BACKGROUND:
This legislation authorizes payment for utility relocation work by Gudenkauf Corporation on behalf of Level 3 Communications for their fiber optic network, and other utilities as necessary in an amount up to $37,210.00.
The Department of Public Service is engaged in the Short North SID - High Street Improvements Phase 1 project. This improvement will replace the sidewalk on the west side of North High Street between Convention Center Way and Goodale Street along with installing landscaping planter beds, street trees, mast arm traffic signal facilities, storm sewers, and waterlines. North High Street will also be planed and overlaid.
In the course of effecting roadway improvements it is sometimes necessary to force the temporary relocation of utilities. Due to this project there is a need to relocate them at the City's expense, currently estimated at $37,210.00. The funding request for utilities relocation reimbursement is based upon estimates from Gudenkauf Corporation. Gudenkauf Corporation will invoice the City for actual costs incurred in relocating Level 3 Communications fiber optic network and other utilities as necessary. The amount needed may exceed the amount requested in this ordinance. Additional legislation will be submitted by the Department of Public Service if additional funds are needed to complete the relocations.
2. FISCAL IMPACT:
Funds for this project are available within the Streets and Highways General Obligation Bonds Fund, Fund 7704.
3. COMPLIANCE NUMBER:
The contract compliance number for Gudenkauf Corporation is CC08234-101153, Vendor Number 004454, and expires 6/10/18.
4. EMERGENCY DESIGNATION
Public Service is requesting emergency designation so as to provide funding for utility reimbursements at the earliest possible time to maintain the project construction schedule.
Title
To amend the 2017 Capital Improvements Budget; to authorize the transfer of $37,210.00 within the 2017 Streets and Highways Bond Fund; to authorize the Director of Public Service to pay utility relocation costs to Gudenkauf Corporation for the Short North SID - High Street Improvements Phase 1 project; to authorize the expenditure of up to $37,210.00 for utility relocations for this project from the Streets and Highways Improvements Bond Fund; and to declare an emergency. ($37,210.00)
Body
WHEREAS, the Department of Public Service is engaged in the Short North SID - High Street Improvements Phase 1 project; and
WHEREAS, there is a need to relocate utilities so construction on the project can be completed; and
WHEREAS, the Department of Public Service requires funding to be available for utility relocation expenses for the Short North SID - High Street Improvements Phase 1 project; and
WHEREAS, the 2017 Capital Improvements Budget authorized by ordinance 1124-2017 will need to be amended to establish sufficient authority for this project; and
WHEREAS, the transfer of funds within the Streets and Highways General Obligation Bond Fund is necessary to establish sufficient funding within the correct project; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to authorize payment for utility relocation expenses for the Short North SID - High Street Improvements Phase 1 project to prevent construction delays, thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2017 Capital Improvements Budget authorized by ordinance 1124-2017 be amended as follows to establish sufficient authority for this project:
Fund / Project Number / Project Name / Current / Change / Amended
7704 / 530801-100001 / Downtown Streetscape - Short North (Voted Carryover) / $123,976.00 / ($37,210.00) / $86,766.00
7704 / 530053-100001 / Short North SID - High Street Improvements Phase 1 (Voted Carryover) / $0.00 / $37,210.00 / $37,210.00
SECTION 2. That the transfer of $37,210.00, or so much thereof as may be needed, is hereby authorized between projects within Fund 7704, Streets and Highways General Obligation Bond Fund per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service be and hereby is authorized to reimburse Gudenkauf Corporation for utility relocation costs on behalf of Level 3 Communications for their fiber optic network and other utilities as necessary, for the Short North SID - High Street Improvements Phase 1 project.
SECTION 4. That the expenditure of $37,210.00, or so much thereof as may be needed, is hereby authorized in Fund 7704, Streets and Highways General Obligation Bond Fund in object class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 5. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.