Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology (DoT), on behalf of the Department of Public Safety, to renew an annual software maintenance and support agreement, for the CommSHOP 360 Solution software application, with MCM Technology LLC. The Department of Technology requires technical support and software maintenance services, from MCM Technology LLC to support ongoing operations of the City's CommSHOP 360 Solution software application, which supports the Department of Public Safety's communications systems. Without the software maintenance and support services provided by MCM Technology LLC, the City will not be able to utilize this application.
Also, renewing this agreement will allow the City to continue receiving software upgrades, support and related services for the CommSHOP 360 Solution software application. This application manages support, maintenance, and asset tracking of the Department of Public Safety's communications systems, enhances productivity and improves performance. This ordinance will provide for payment of the annual software maintenance and support agreement in the amount of $20,007.44, with the coverage period from April 1, 2011 through March 31, 2012.
MCM Technology LLC is the sole proprietor and copyright holder of the CommSHOP 360 Solution software application. Accordingly, MCM Technology LLC is also the sole source of supply for upgrades, maintenance, support, new releases and additional copies of these products. For this reason, this ordinance is being submitted in accordance with the provisions of Sole Source procurement of the City of Columbus Section 329.07.
FISCAL IMPACT:
During the past two years (2009 and 2010), the Department of Technology expended $18,498.00 and $19,237.92 respectively with MCM Technology LLC for software maintenance and support services for the CommSHOP 360 Solution software application. The 2011 cost for the annual software maintenance and support renewal agreement is $20,007.44. This expenditure has been identified and budgeted within the 2011 Department of Technology, internal service fund.
CONTRACT COMPLIANCE NUMBER:
Vendor Name: MCM Technology LLC CC#/FID#: 06-1649467 Expiration Date: 03/24/2011
Title
To authorize the Director of the Department of Technology, on behalf of the Department of Public Safety, to renew an annual software maintenance and support agreement with MCM Technology LLC for the CommSHOP 360 Solution software application in accordance with the sole source procurement provisions of the Columbus City Codes; and to authorize the expenditure of $20,007.44 from the Department of Technology internal service fund. ($20,007.44)
Body
WHEREAS, the Department of Technology (DoT), on behalf of the Department of Public Safety, has a need to renew an annual agreement for software maintenance and support services with MCM Technology LLC for the CommSHOP 360 Solution software application; and
WHEREAS, the cost associated with the 2011 MCM Technology LLC agreement is $20,007.44, with a coverage term period from April 1, 2011 through March 31, 2012; and
WHEREAS, this renewal is in accordance with the provisions of the sole source procurement of the Columbus City Code, Section 329.07; and
WHEREAS, it is necessary to maintain on-going support and to allow for uninterrupted daily operations for the preservation of the public health, peace, property, safety and welfare; now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of the Department of Technology be and is hereby authorized to renew an annual software maintenance and support agreement with MCM Technology LLC, for the CommSHOP 360 Solution software application, on behalf of the Department of Public Safety, with a coverage term period from April 1, 2011 through March 31, 2012, in the amount of $20,007.44.
SECTION 2: That the expenditure of $20,007.44 or so much thereof as may be necessary is hereby authorized to be expended from:
Div.: 47-01|Fund: 514|Subfund: 010|OCA Code: 514245|Obj. Level 1: 03|Obj. Level 3: 3369 |Amount: $20,007.44
SECTION 3: That the City Auditor is authorized to make any changes to revise the funding source for any contract or contract modifications associated with this ordinance.
SECTION 4: That this agreement is being established in accordance with the sole source provisions of the Columbus City Code, Section 329.07.
SECTION 5: That this ordinance shall take effect and be in force from and after the earliest period allowed by law.