Explanation
BACKGROUND
This legislation authorizes the Director of the Department of Development to enter into a contract with Charles D. Jones, dba C2U Construction LLC, in an amount up to $100,000.00 to provide residential emergency electrical services as part of the Division of Housing’s Emergency Repair Program.
Emergency Electrical Repair is part of the Emergency Repair Program, operated by the Division of Housing. The program was established to assist low and moderate income homeowners with electrical issues that constitute an emergency condition. Emergency repairs under this legislation will address small and large scale capital home improvements that, if not corrected, may require the owner to vacate their home. Most homeowners are at or below 50% AMI as defined by HUD with exceptions allowed up to 80% AMI.
The department advertised and notified 401 registered vendor of RFQ022527 on August 2, 2022, and 626 registered vendors were notified of RFQ023115 on October 11, 2022, through Vendor Services seeking contractors to provide emergency electrical services. Both competitively bid processes did not receive bids from contractors. The Department of Development then sent eight (8) targeted emails to contractors requesting firm/fixed pricing to be submitted by December 16, 2022 from vendors that responded through outreach events.
Two (2) contractors replied with pricing, Charles D. Jones dba C2U Construction LLC (registered with the city, but not certified MWBE firm) and Word of Mouth Electric & Rehab LLC (registered with the city, but not certified MWBE firm). Only Charles D. Jones dba C2U Construction LLC provided firm/fixed pricing. C2U Construction LLC shall have one subcontractor, McGhee Electric LLC (not registered with the City).
Emergency action is requested as it is immediately necessary to enter into contract with Charles D. Jones dba C2U Construction as there exists no current electrical contractor to provide services under the Emergency Mechanical Repair program, without which, residents of these households, who cannot afford the expense of services, may not be able to remain in their homes.
FISCAL IMPACT: Funding is available within the Development Taxable Bond Fund. An amendment to the 2022 Capital Improvement Budget is required to establish sufficient budget authority within the proper project.
CONTRACT COMPLIANCE: The vendor number is 043528 and expires 1/9/2025.
Title
To amend the 2022 Capital Improvement Budget; to authorize the City Auditor to transfer funds within the Development Taxable Bond Fund; to authorize the Director of Development to enter into a contract in an amount up to $100,000.00 with Charles D. Jones, dba C2U Construction LLC, to provide residential emergency electrical services as part of the Division of Housing’s Emergency Repair program; to authorize the expenditure of up to $100,000.00 from the Development Taxable Bond Fund; and to declare an emergency. ($100,000.00)
Body
WHEREAS, the Emergency Repair Program was established to assist low and moderate income homeowners with emergency electrical services that would impact a household remaining safely in their home; and
WHEREAS, the Department of Development has advertised Emergency Electric Repair Program two (2) times on Vendor Services and did not receive responses and then sent targeted emails requesting pricing from contractors to provide emergency electrical services; and
WHEREAS, two contractors responded to the targeted emails and one was responsive: and
WHEREAS, an emergency exists in the usual daily operation of the Department of Development in that it is immediately necessary to enter into contract with Charles D. Jones dba C2U Construction as there exists no current electrical contractor to provide services under the Emergency Mechanical Repair program, without which, residents of these households, who cannot afford the expense of services, may not be able to remain in their homes, all for the preservation of the public health, peace, property, safety, and welfare; and NOW THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Development be and is hereby authorized to enter into contract, in an amount up to $100,000.00, with Charles D. Jones, dba C2U Construction LLC, to provide residential emergency electrical services as part of the Division of Housing’s Emergency Repair Program.
SECTION 2. That the 2022 Capital Improvements Budget authorized by ordinance 1896-2022 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7739 / P590426-100000 / Rickenbacker Airport Capital Commitment (Unvoted Carryover) / $250,218 / ($100,000) / $150,218
7739 / P782001-100000 / Housing Preservation (Unvoted Carryover) / $367,108 / $100,000 / $467,108
SECTION 3. That the transfer of $100,000.00 or so much thereof as may be needed, is hereby authorized within Fund 7739 (Development Taxable Bonds), Dept-Div 44-02 (Economic Development) per the account codes in the attachment to this ordinance.
SECTION 4. That for the purpose as stated in Section 1, the expenditure of $100,000.00, or so much thereof as may be necessary, is hereby authorized in fund 7739 (Development Taxable Bonds), Project P782001-100000, Dept. 44-10 (Housing), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 6. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 8. That for the reasons stated in the preamble hereto, which hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.