Explanation
BACKGROUND: The purpose of this legislation is to authorize the Director of the Department of Finance and Management to enter into a contract with Sherman Reilly, Inc. for the purchase of a Underground Cable Puller Trailer for the Division of Power. The Underground Cable Puller Trailer will be used to pull cables through underground duct work for new utility services. This purchase has been approved by the Division of Fleet Management and will replace BT16759.
The Purchasing Office advertised and solicited competitive bids in accordance with the relevant provisions of City Code Chapter 329 relating to competitive bidding (RFQ024768). Two hundred seventy (270) vendors (8 EBE, 21 MBE, 6 MBE/WBE, 11 WBE, 224 MAJ) were solicited and three (3) majority bids were received and opened on May 18, 2023.
After a review of the bids, the Division of Power recommends the award be made for items 10, 20 and 30 to Sherman Reilly, Inc. as the lowest responsive, responsible and best bidder.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
SUPPLIER: Sherman Reilly, Inc., vendor #045365, expires 5/12/25, majority vendor
FISCAL IMPACT: $241,971.40 (which includes a contingency fund of $21,997.40) is budgeted and available for this purchase
$0.00 was expended in 2022
$220,000.00 was expended in 2021
Title
To authorize the Director of the Department of Finance and Management to establish a contract with Sherman Reilly, Inc. for the purchase of a Underground Cable Puller Trailer for the Division of Power; and to authorize the expenditure of $241,971.40 from the Division of Electricity Operating Fund; ($241,971.40)
Body
WHEREAS, the Purchasing Office opened formal bids on May 18, 2023 for the purchase of a Underground Cable Puller Trailer for the Division of Power; and
WHEREAS, the Division of Power recommends an award be made to the lowest responsive, responsible and best bidder, Sherman Reilly, Inc., for items 10, 20 and 30; and
WHEREAS, The Underground Cable Puller Trailer will be used to pull cables through underground duct work for new utility services; and
WHEREAS, it is necessary to authorize the expenditure of $241,971.40 (which includes contingency funds of $21,997.40) or so much thereof as is needed for the purchase from and within the Electricity Operating Fund; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities to authorize the Director of Finance and Management to enter into a contract with Sherman Reilly, Inc. in accordance with the terms, conditions and specifications of Solicitation Number RFQ024768 on file in the Purchasing Office; and now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Finance and Management be and is hereby authorized to establish a contract with Sherman Reilly, Inc. for the purchase of a Underground Cable Puller Trailer in accordance with RFQ024768 specifications on file in the Purchasing Office.
SECTION 2. That the expenditure of $241,971.40 (which includes contingency funds of $21,997.40), or as much thereof as may be needed, is hereby authorized in Fund 6300 (Electricity Operating Fund); in Object Class 06 Capital Outlay per the accounting codes in the attachment to this ordinance.
SECTION 3. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 4. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 5. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.