Explanation
1. BACKGROUND:
This legislation authorizes the Director of Public Utilities to enter into a three-year Construction Administration / Construction Inspection (CA/CI) services agreement, for fiscal years 2017 - 2019, with PRIME AE Group, for various projects within the Division of Sewerage and Drainage, Division of Water, Division of Power, and Department of Finance and Management.
The work includes full-time or part-time Construction Administration Services including resident project inspection for any specific project identified. In general, the Consultant will respond to the Contractor’s requests for information, respond to inquiries regarding the interpretation of the contract documents, review Contractor’s claims for additional services and costs, review quality or materials/equipment substitutions and provide recommendations to the City, coordinate project submittals, schedule and chair progress meetings, and other services as directed by the City.
2. BID INFORMATION: The Department of Public Utilities advertised an RFP for Construction Administration / Construction Inspection services on the City’s Vendor Services website. Four proposals were received on November 4, 2016 from: PRIME AE Group, DLZ Ohio, Stantec Consulting Services, and CTL Engineering.
The Department of Public Utilities recommends three-year agreements be awarded to each of these firms.
This Ordinance will establish initial funding with PRIME AE Group, Inc., for two Division of Water projects, listed below:
1. 690236-100061, Acton Road Area Water Line Improvements, Contract 1190
Planning Area: “Clintonville”, includes the following streets: Acton Road, Foster Street, E. Torrence Road, E. Dunedin Road, and the alley between Webster Park Ave and Erie Road just west of N. High Street.
2. 690549-100000, General Construction
Planning area: “NA”
3. CONTRACT COMPLIANCE INFO: 26-0546656 | ASN | Expires 10/30/17 | DAX No. 2102
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against PRIME AE Group, Inc.
4. FUTURE MODIFICATIONS:
This is a three-year agreement for fiscal years 2017 - 2019 and the Department anticipates requesting additional modifications to the agreement via legislation duly authorized by City Council.
5. ECONOMIC IMPACT/ADVANTAGES; COMMUNITY OUTREACH; PROJECT DEVELOPMENT; ENVIRONMENTAL FACTORS/ADVANTAGES OF PROJECT: The goal of the Acton Road Area Water Line Improvements is to replace water lines that have a high break frequency. The new lines constructed under project should eliminate the pattern of frequent water line breaks and will decrease burden on water maintenance operations. The Neighborhood Liaison(s) will be contacted and informed of these projects during the construction phase. Further community outreach may result through the Neighborhood Liaison Program.
6. EMERGENCY DESIGNATION: It is requested that this Ordinance be handled in an emergency manner in order to meet the project timeline and deliverables schedule.
7. FISCAL IMPACT: There is sufficient funding within the Water G.O. Bonds Fund for these expenditures.
Title
To authorize the Director of Public Utilities to enter into a three-year Construction Administration / Construction Inspection services agreement with PRIME AE Group, Inc.; to authorize an expenditure up to $547,217.50 within the Water General Obligations Bonds Fund, for two Division of Water projects; and to declare an emergency. ($547,217.50)
Body
WHEREAS, the Department of Public Utilities advertised an RFP for Construction Administration / Construction Inspection services on the city’s Vendor Services website; and
WHEREAS, on November 4, 2016, the Department received 4 proposals from: PRIME AE Group, DLZ Ohio, Stantec Consulting Services, and CTL Engineering; and
WHEREAS, the Department of Public Utilities recommends three-year agreements be awarded to each of these firms; and
WHEREAS, this Ordinance will establish initial funding with PRIME AE Group, Inc. for two Division of Water projects; and
WHEREAS, it is necessary to authorize an expenditure of funds within the Water G.O. Bonds Fund, for the Division of Water; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Utilities, in that it is immediately necessary to authorize the Director of Public Utilities to enter into a three-year Construction Administration / Construction Inspection services agreement with PRIME AE Group, Inc., in order to meet the project timeline and deliverables schedule, for the immediate preservation of the public health, peace, property, safety, and welfare; Now, therefore:
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into a three-year Construction Administration / Construction Inspection services agreement with PRIME AE Group, Inc., 8415 Pulsar Place, Suite 300, Columbus, Ohio, 43240; for Construction Administration / Construction Inspection services in accordance with the terms and conditions of the agreement on file in the office of the Division of Water.
SECTION 2. That the said services shall be performed by PRIME AE Group, Inc. to the satisfaction of the Director of Public Utilities as well as the Administrators and Project Managers of the Division of Water.
SECTION 3. That the expenditure of $547,217.50 or so much thereof as may be needed, is hereby authorized in Fund 6006 - Water G.O. Bonds Fund, in Object Class 06, Capital Outlay, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this Ordinance are hereby deemed appropriated, and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is hereby authorized and directed to transfer any unencumbered balance in the project account to the unallocated balance within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies no longer required for said project; except that no transfer shall be made from a project account by monies from more than one source.
SECTION 6. That the City Auditor is authorized to establish proper project accounting numbers as appropriate.
SECTION 7. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this Ordinance.
SECTION 8. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this Ordinance is declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.