Explanation
The purpose of this ordinance is to authorize the Director of Public Utilities to enter into a service agreement with Johnson Controls Fire Protection LP (formerly SimplexGrinnell LP) for life safety system maintenance services. This contract, FEM 1390.3, will provide for inspections, diagnostic tests and repairs for all accessible peripheral devices currently connected to the life safety systems at the Jackson Pike (JPWWTP) and Southerly (SWWTP) Wastewater Treatment Plants and the Sewer Maintenance Operations Center (SMOC) at 1250 Fairwood Avenue.
There is a need for inspections and diagnostic tests for all accessible peripheral devices currently connected to the fire protection systems. These systems include the fire alarm detection and fire sprinkler components that protect the assets contained in the various facilities. The contract will provide for repair and necessary documentation to log all accessible components and devices, detector cleaning for fire alarm and detection systems, emergency service call and labor for the fire alarm 24 hours, 7 days a week, and panel and peripheral component replacement for the various electronic systems. Under the contract, the accessible peripheral devices will be functionally tested in accordance with the National Fire Protection Association’s 72 (NFPA) and manufacturer’s recommended procedures.
This ordinance is being submitted in accordance with the relevant provisions of Chapter 329 of City Code relating to sole-source procurement. Johnson Controls Fire Protection LP is the sole provider of the monitoring, maintenance and diagnostic testing of the systems.
This contract will be funded incrementally with renewals on approximately an annual basis. Additionally this contract covers a five-year (5) period from July 28, 2023 through July 28, 2028. For each year of the contract, funding is subject to the approval, by ordinance, of City Council and certification of funds by the City Auditor. The maximum obligation of the City, for services described in this agreement, is limited to the amount of $89,119.33 for the period of July 28, 2023 through and including June 28, 2024. This contract includes $20,000.00 contingency amount that would be utilized to fund needed and approved repairs and changes in the work that are not covered in the Contractor’s standard maintenance contracts for DOSD Facilities only. If unforeseen issues or difficulties are encountered that would require additional funding, a modification would be requested.
SUPPLIER:
Johnson Controls Fire Protection LP | Federal EIN 58-2608861 | D365 Vendor #009524 | Expires 7/28/2023
Johnson Controls Fire Protection LP does not hold MBE/WBE status.
The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
FISCAL IMPACT:
$89,119.33 is budgeted and needed for this contract.
$0.00 was spent in 2022
$0.00 was spent in 2021
The expected cost for this project is as follows:
Year 1: 7/2023 to 7/2024 $89,119.33
Year 2: 7/2024 to 7/2025 $85,000.00
Year 3: 7/2025 to 7/2026 $85,000.00
Year 4: 7/2026 to 7/2027 $85,000.00
Year 5: 7/2027 to 7/2028 $85,000.00
Total $429,119.33
Title
To authorize the Director of the Department of Public Utilities to enter into contract with Johnson Controls Fire Protection LP (formerly SimplexGrinnell LP) for life safety system maintenance services for the Division of Sewerage and Drainage in accordance with the provisions of Sole Source procurement of the Columbus City Codes; and to authorize the expenditure of $89,119.33 from the Sanitary Sewer Operating Fund. ($89,119.33)
Body
WHEREAS, there is a need for life safety system maintenance services at the Southerly Wastewater Treatment Plant, Jackson Pike Wastewater Treatment Plant, and Sewer Maintenance Operations Center; and
WHEREAS, the regular maintenance of the various life safety systems is required to preserve the expected and planned life for this equipment. The life safety systems provide fire alarm detection and fire sprinkler suppression systems which protect the assets contained in the various facilities. If the systems are not monitored, inspected and maintained the removal and replacement of the failed equipment would be a major impact to the budget. No community outreach or environmental factors are considered for this project; and
WHEREAS, Johnson Controls Fire Protection LP (formerly SimplexGrinnell LP) is the sole provider of the monitoring, maintenance and diagnostic testing of the systems, which include the fire alarm detection and fire sprinkler components that protect the assets contained in the various facilities; and
WHEREAS, Johnson Controls Fire Protection LP currently provides monitoring and inspection of the security system, including fire alarm detection, on a 24 hour, 7 days a week basis; and
WHEREAS, this contract anticipates that services under this agreement would be provided over a five (5) year period, on a year-to-year basis, based on funding availability, mutual agreement by both parties, approval of City Council, and certification of funds by the City Auditor; and
WHEREAS, the Department of Public Utilities, Division of Sewerage and Drainage wishes to enter into an agreement with Johnson Controls Fire Protection LP, in accordance with the relevant provisions of Chapter 329 of City Code relating to sole-source procurement, to provide the necessary funding through and including July 28, 2024; and
WHEREAS, the City may, at any time during the performance of the services under this contract, propose a modification by a properly authorized written instrument. With the approval of City Council and execution of such modification by both parties hereto, it shall be fully incorporated into this contract and shall govern all subsequent performance under the contract; and
WHEREAS, the expenditure of $10,000.00, or so much thereof as may be needed, is hereby authorized in Fund 6100, Sewer Operating Sanitary Fund, in object class 02, Services, per the accounting codes in the attachment to this ordinance; and
WHEREAS, the expenditure of $79,119.33, or so much thereof as may be needed, is hereby authorized in Fund 6100, Sewer Operating Sanitary Fund, in object class 03, Services, per the accounting codes in the attachment to this ordinance; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Utilities, Division of Sewerage and Drainage, to authorize the Director of Public Utilities to enter into a contract with Johnson Controls Fire Protection LP for life safety system maintenance services;NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of Public Utilities is hereby authorized to enter into contract (FEM 1390.3) with Johnson Controls Fire Protection LP, 6200 Shamrock, Dublin, Ohio 43016, for life safety system maintenance services for the Division of Sewerage and Drainage at its Sewer Maintenance Operations Center and Southerly and Jackson Pike Wastewater Treatment Plants. The contract amount of is $89,119.33. The expected cost for this project is $429,119.33.
SECTION 2. That this contract is in accordance with the relevant provisions of Chapter 329 of City Code pertaining to sole-source procurement.
SECTION 3. That the expenditure of $89,119.33, or so much thereof as may be needed, is hereby authorized in Fund 6100, Sewer Operating Sanitary Fund, as $79,119.33 from object class 03, Services, and $10,000.00 from object class 02, Materials & Supplies, per the accounting codes in the attachment to this ordinance.
SECTION 4. That the funds necessary to carry out the purpose of this ordinance are hereby deemed appropriated and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That this Ordinance shall take effect and be in force from and after the earliest period allowed by law.