Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into professional services contract with E.P. Ferris and Associates, Inc. in the amount of up to $600,000.00 for the Roadway - Parkwood Avenue - Mock Road to Hudson Street project.
The intent of this project is to provide the City of Columbus, Department of Public Service, additional resources for the preliminary engineering and detailed design of improvements to Parkwood Avenue from Mock Road to Hudson Street, including improvements to the intersections.
The Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Roadway - Parkwood Avenue - Mock Road to Hudson Street contract. The project was formally advertised on the Vendor Services and Bonfire web sites from January 26, 2023, to February 23, 2023. The city received five (5) responses. All proposals were deemed responsive and were fully evaluated when the Evaluation Committee met on March 6, 2023. The responding firms were:
Company Name City/State MAJ/EBE/LGBTBE/MBE/SLBE/VBE/WBE
E.P. Ferris and Associates, Inc. Columbus, OH MAJ
The Mannik & Smith Group, Inc. Columbus, OH MAJ
Michael Baker International, Inc. Columbus, OH MAJ
Fishbeck Columbus, OH MAJ
Kimley-Horn and Associates, Inc. Columbus, OH MAJ
E.P. Ferris and Associates, Inc. received the highest score by the evaluation committee and will be awarded the Roadway - Parkwood Avenue - Mock Road to Hudson Street contract.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against E.P. Ferris and Associates, Inc.
2. CONTRACT COMPLIANCE
The contract compliance number for E.P. Ferris and Associates, Inc. is CC004823 and expires 05/05/2023.
3. FISCAL IMPACT
Funding for this contract is available and appropriated within Fund 7704, the Streets and Highways Bond Fund. An amendment to the 2022 Capital Improvement Budget and a transfer of cash is required to establish sufficient budget authority for the project.
4. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract was bid with a City of Columbus MBE/WBE Program goal of 7% as assigned by the City’s Office of Diversity and Inclusion (ODI). Failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance as described in the “City’s Minority and Women-Owned Business Enterprise & Small Local Business Enterprise Program Manual” and in the “City of Columbus MBE/WBE Program Special Provision” that were part of the bid documents for this contract.
Title
To amend the 2022 Capital Improvement Budget; to authorize the transfer of funds and appropriation within the Streets and Highways Bond Fund; to authorize the Director of Public Service to enter into a professional services contract with E.P. Ferris and Associates, Inc. for the Roadway - Parkwood Avenue - Mock Road to Hudson Street project; to authorize the expenditure of up to $600,000.00 from the Streets and Highways Bond Fund to pay for this contract. ($600,000.00)
Body
WHEREAS, there is a need to enter into a professional services contract to provide for the preliminary engineering and detailed design of improvements to Parkwood Avenue from Mock Road to Hudson Street, including improvements to the intersections; and
WHEREAS, the Department of Public Service, Office of Support Services, solicited Requests for Proposals for the Roadway - Parkwood Avenue - Mock Road to Hudson Street project; and
WHEREAS, E.P. Ferris and Associates, Inc. submitted the best overall proposal for this project; and
WHEREAS, it is necessary to enter into a contract with E.P. Ferris and Associates, Inc. for the provision of professional engineering consulting services described above in the amount of up to $600,000.00; and
WHEREAS, it is necessary to authorize an amendment to the 2022 Capital Improvement Budget for the purpose of providing sufficient spending authority for the aforementioned project expenditure; and
WHEREAS, it is necessary to authorize a transfer of funds and appropriation within Fund 7704, the Streets and Highways Bond Fund, to establish sufficient cash to pay for the project; and
WHEREAS, this contract opportunity was submitted to the City’s Office of Diversity and Inclusion (ODI) for review and assignment of an MBE/WBE goal prior to bidding; and
WHEREAS, this contract was bid with a City of Columbus MBE/WBE Program goal of 7% as assigned by the City’s Office of Diversity and Inclusion (ODI); and
WHEREAS, failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance; and
WHEREAS, it has become necessary in the usual daily operation of the Department of Public Service to authorize the Director to enter into contract with E.P. Ferris and Associates, Inc.; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2022 Capital Improvements Budget authorized by ordinance 1896-2022 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / C.I.B. / Change / C.I.B. as Amended
7704 / P530103-100068 / ASR-Hudson St-I-71 to Cleveland Ave (Voted Carryover) / $1,238,484 / ($600,000) / $638,484
7704 / P531065-100000 / Roadway - Parkwood Ave - Mock Rd to Hudson St (Voted Carryover) / $0 / $600,000 / $600,000
SECTION 2. That the transfer of $600,000.00, or so much thereof as may be needed, is hereby authorized within Fund 7704 (Streets and Highways Bond Fund), from Dept-Div 5912 (Design and Construction), Project P530103-100068 (ASR-Hudson St-I-71 to Cleveland Ave), Object Class 06 (Capital Outlay) to Dept-Div 5912 (Design and Construction), Project P531065-100000 (Roadway - Parkwood Ave - Mock Rd to Hudson St), Object Class 06 (Capital Outlay) per the account codes in the attachment to this ordinance.
SECTION 3. That the Director of Public Service be, and hereby is, authorized to enter into a professional services contract with E.P. Ferris and Associates, Inc. at 2130 Quarry Trails Drive, 2nd Floor, Columbus, Ohio 43228, for the Roadway - Parkwood Avenue - Mock Road to Hudson Street project in an amount up to $600,000.00.
SECTION 4. That the expenditure of $600,000.00, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5912 (Design and Construction), Project P531065-100000 (Roadway - Parkwood Ave - Mock Rd to Hudson St), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 5. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 6. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 7. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 8. That this ordinance shall take effect and be in force from and after the earliest period allowed by law.