Explanation
1. BACKGROUND
This ordinance authorizes the Director of Public Service to enter into contract with G&G Concrete Construction, LLC for the Resurfacing ‐ 2024 Brick and Concrete Rehabilitation project and to provide payment for construction, construction administration and inspection services.
This contract includes repair work for 11 concrete streets and 14 brick streets. The work consists of repairing and replacing concrete slabs, sawing and sealing concrete joints, repairing and replacing brick bases and surface courses, and repairing designated brick crosswalks, and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents.
The estimated Notice to Proceed date is December 16, 2024. The project was let by the Office of Support Services through Vendor Services and Bid Express. Four bids were received on October 17, 2024, (all majority) and tabulated as follows:
Company Name Bid Amount City/State Majority/ODI Certification
G&G Concrete Construction, LLC $1,461,821.15 Columbus, Ohio MAJ
Decker Construction Company $2,317,437.28 Columbus, Ohio MAJ
Complete General Construction Co. $2,705,035.18 Columbus, Ohio MAJ
Newcomer Concrete Services, Inc. $2,753,953.34 Norwalk, Ohio MAJ
Award is to be made to G&G Concrete Construction, LLC as the lowest responsive and responsible and best bidder for their bid of $1,461,821.15. The amount of construction administration and inspection services will be $131,563.90. The total legislated amount is $1,593,385.05.
Searches in the System for Award Management (Federal) and the Findings for Recovery list (State) produced no findings against G&G Concrete Construction, LLC
As part of their bid G&G Concrete Construction, LLC has proposed the following subcontractors to work on the project:
Company Name City/State Majority/ODI Certification
G&G Concrete Construction LLC Columbus, Ohio MAJ
Axe Tree Service Marysville, Ohio MAJ
R&J Solutions, Inc. Columbus, Ohio MBE/WBE
The certification of G&G Concrete Construction, LLC and all associated subcontractors was in good standing at the time the bid was awarded.
2. CONTRACT COMPLIANCE INFORMATION
The contract compliance number for G&G Concrete Construction, LLC is CC23297 and expires 2/22/2025.
3. PRE-QUALIFICATION STATUS
G&G Concrete Construction, LLC and all proposed subcontractors have met code requirements with respect to pre-qualification, pursuant to relevant sections of Columbus City Code Chapter 329.
4. FISCAL IMPACT
Funds for this contract are budgeted, available, and appropriated within the Streets and Highways Bond Fund, Fund 7704. An amendment to the 2024 Capital Improvement Budget to align budget authority with the proper project.
5. MINORITY AND WOMAN OWNED BUSINESS ENTERPRISE & SMALL LOCAL BUSINESS ENTERPRISE PROGRAM
This contract was bid with a City of Columbus MBE/WBE Program goal of 10% as assigned by the City’s Office of Diversity and Inclusion (ODI). Failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance as described in the “City’s Minority and Women-Owned Business Enterprise & Small Local Business Enterprise Program Manual” and in the “City of Columbus MBE/WBE Program Special Provision” that were part of the bid documents for this contract.
6. EMERGENCY DESIGNATION
Emergency action is requested in order to complete needed improvements within the 2024 construction season to streets at the earliest possible time to ensure the safety of the traveling public.
Title
To amend the 2024 Capital Improvement Budget; to authorize the Director of Public Service to enter into contract with G&G Concrete Construction, LLC for the Resurfacing - 2024 Brick and Concrete Rehabilitation project; to authorize the expenditure of up to $1,593,385.05 from the Streets and Highways Bond Fund for the project; and to declare an emergency. ($1,593,385.05)
Body
WHEREAS, the Department of Public Service is engaged in the Resurfacing ‐ 2024 Brick and Concrete Rehabilitation project; and
WHEREAS, the work for this project consists of repair work for 11 concrete streets and 14 brick streets. The work consists of repairing and replacing concrete slabs, sawing and sealing concrete joints, repairing and replacing brick bases and surface courses, and repairing designated brick crosswalks; and other work as may be necessary to complete the contract in accordance with the plans and specifications set forth in the Bid Submittal Documents; and
WHEREAS, G&G Concrete Construction, LLC will be awarded the contract for the Resurfacing ‐ 2024 Brick and Concrete Rehabilitation project; and
WHEREAS, the Department of Public Service requires funding to be available for the Resurfacing ‐ 2024 Brick and Concrete Rehabilitation project for construction expense along with construction administration and inspection services; and
WHEREAS, it is necessary to amend the 2024 Capital Improvement Budget to establish authority within the correct project; and
WHEREAS, it is necessary to authorize an expenditure within the Streets and Highways Bond Fund, Fund 7704, for this project; and
WHEREAS, this contract opportunity was submitted to the City’s Office of Diversity and Inclusion (ODI) for review and assignment of an MBE/WBE goal prior to bidding; and
WHEREAS, this contract was bid with a City of Columbus MBE/WBE Program goal of 10% as assigned by the City’s Office of Diversity and Inclusion (ODI); and
WHEREAS, failure by the contractor to meet this goal subjects the contractor to the Penalties for Non-Compliance; and
WHEREAS, an emergency exists in the usual daily operation of the Department of Public Service in that it is immediately necessary to enter into contract with G&G Concrete Construction, LLC to complete needed improvements to streets within the 2024 construction season and to ensure the safety of the traveling public, all for the immediate preservation of the public health, peace, property, safety and welfare; and now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2024 Capital Improvements Budget authorized by ordinance 1907-2024 be amended as follows to establish sufficient authority for this project:
Fund / Project / Project Name / Current / Change /C.I.B. as Amended
7704 / P530282-100051 / Resurfacing - Resurfacing Projects (Voted Carryover) / $3,355,662.00 / ($1,593,386.00) / $1,762,276.00
7704 / P530282-942024 / Resurfacing ‐ 2024 Brick Rehabilitation (Voted Carryover) / $0.00 / $1,593,386.00 / $1,593,386.00
SECTION 2. That the Director of Public Service be and is hereby authorized to enter into a construction services contract with G&G Concrete Construction, LLC, 2849 Switzer Avenue, Columbus, Ohio 43219, for the Resurfacing ‐ 2024 Brick and Concrete Rehabilitation project in the amount of up to $1,461,821.15 in accordance with the specifications and plans on file in the Office of Support Services, which are hereby approved; and to pay for necessary construction administration and inspection costs associated with the project up to a maximum of $131,563.90.
SECTION 3. That the expenditure of $1,593,385.05, or so much thereof as may be needed, is hereby authorized in Fund 7704 (Streets and Highways Bond Fund), Dept-Div 5911 (Infrastructure Management), Project P530282-942024 (Resurfacing ‐ 2024 Brick and Concrete Rehabilitation), in Object Class 06 (Capital Outlay) per the accounting codes in the attachment to this ordinance.
SECTION 4. Funds are hereby deemed appropriated and expenditures and transfers authorized to carry out the purposes of this ordinance and the City Auditor shall establish such accounting codes as necessary.
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That the City Auditor is hereby authorized to transfer the unencumbered balance in a project account to the unallocated balance account within the same fund upon receipt of certification by the Director of the Department administering said project that the project has been completed and the monies are no longer required for said project.
SECTION 7. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.