Explanation
1. BACKGROUND
This legislation authorizes the Director of Public Service to enter into contract with R.W. Armstrong & Associates, Inc. for a professional engineering services contract in the amount of $200,000.00. The intent of this contract is to provide the Division of Planning and Operations with resources to perform engineering and surveying tasks related to bridges, but also to be available for projects requiring a quick response.
Services to be included in this contract include but are not limited to bridge Inspections, bridge load ratings, bridge rehab workplans, and engineering reports, preparation of design plans, engineering analysis and reports, preparation of engineering plans and specifications to correct bridge deficiencies, plans to repair existing structures. Services may be small in scope for individual projects, and some services may be required to quickly address discovered bridge deficiencies, it is desirable to lump these services into one contract.
The Department of Public Service, Office of Support Services solicited a Request for Proposals for the Bridge Rehabilitation - General Engineering Design Service project. The project was advertised on the Vendor Services web site from August 25, 2010, to September 27, 2010. The City received ten (10) responses. All proposals were deemed minimally compliant and were fully evaluated when the Evaluation Committee met on October 20, 2010. .
Company Name City/State Majority/MBE/FBE/ASN /PHC
R.W. Armstrong & Associates, Inc Columbus, OH PHC
Resource International, Inc. Columbus, OH FBE
Columbus Engineering Consultants, Inc. Columbus, OH ASN
Strand Associates, Inc. Madison, WI Majority
Jones-Stuckey Ltd., Inc. Columbus, OH Majority
EMH&T Columbus, OH Majority
DLZ Ohio Columbus, OH ASN
American Structurepoint, Inc. Columbus, OH Majority
CT Consultants Mentor, OH Majority
McCormick Taylor Columbus, OH Majority
R.W. Armstrong & Associates, Inc. received the highest score by the evaluation committee and will be awarded the contract for $200,000.00.
Searches in the Excluded Party List System (Federal) and the Findings for Recovery list (State) produced no findings against R.W. Armstrong & Associates, Inc.
2. CONTRACT COMPLIANCE
R.W. Armstrong & Associates, Inc's contract compliance number is 351062227 and expires 9/21/11.
3. FISCAL IMPACT
Funds in the amount of $200,000.00 are available in the Streets and Highways G.O. Bonds Fund for the Department of Public Service.
4. EMERGENCY DESIGNATION
In order to provide engineering services for the City's bridges at the earliest possible time, the Department of Public Service is requesting this ordinance to be an emergency measure.
Title
To authorize the Director of Public Service to enter into a professional engineering services contract with R.W. Armstrong & Associates, Inc. in connection with the Bridge Rehabilitation - General Engineering Design Service project to provide for engineering services for the City bridge program; to amend the 2010 CIB; to authorize the transfer of cash and appropriation and the expenditure of $200,000.00 within the Build America Bonds Fund; and to declare an emergency. ($200,000.00)
Body
WHEREAS, the Department of Public Service is responsible for the construction and rehabilitation of bridges within the City; and
WHEREAS, in order to ensure these bridges are safe for the travelling public it is necessary to execute a contract for professional engineering services to properly monitor and design bridge rehabilitation and reconstruction projects; and
WHEREAS, a satisfactory proposal has been submitted by R.W. Armstrong & Associates, Inc.; and
WHEREAS, this ordinance authorizes the Director of Public Service to enter into contract for the Bridge Rehabilitation - General Engineering Design Services contract with R.W. Armstrong & Associates, Inc., for professional services related to the City bridge program; and
WHEREAS, an emergency exists in the Department of Public Service in that these general engineering services are necessary to provide timely engineering services; now therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Director of the Department of Public Service be and is hereby authorized to enter into a professional services contract with R.W. Armstrong & Associates, Inc., 471 East Broad Street, Suite 2010, Columbus, OH, 43215 in an amount not to exceed $200,000.00, to provide engineering services for the City bridge program for the Division of Design and Construction.
SECTION 2. That the 2010 Capital Improvement Budget be amended to provide sufficient authority for this project as follows:
Fund / Project Number / Project / Current CIB Amount / Amendment Amount / CIB Amount
746 / 530282-100057 / Resurfacing - Resurfacing 2010 Project 6 / $381,294.00 / ($200,000.00) / $181,294.00
746 / 530301-100000 / Bridge Rehabilitation / $0.00 / $200,000.00 / $200,000.00
SECTION 3. That the City Auditor be and hereby is authorized to transfer $200,000.00 within Fund 746, the Build America Bonds Fund, Dept-Div 59-11, Division of Planning and Operations as follows:
TRANSFER FROM
Fund / Project / Project Name / OL 01-03 Codes / OCA Code / amount
746 / 530282-100057 / Resurfacing - Resurfacing 2010 Project 6 / 06-6600/ 768257 / $200,000.00
TRANSFER TO
Fund / project # / project / O.L. 01/03 Codes / OCA Code / amount
746 / 530301-100000 / Bridge Rehabilitation / 06-6600 / 746301 / $200,000.00
SECTION 4. That for the purpose of paying the cost thereof, the sum of $200,000.00 or so much thereof as may be needed, is hereby authorized to be expended for the Division of Planning and Operations, Dept.-Div., 59-11, as follows:
Fund / project # / project / O.L. 01/03 Codes / OCA Code / amount
746 / 530301-100000 / Bridge Rehabilitation / 06-6682 / 746301 / $200,000.00
SECTION 5. That the City Auditor is authorized to make any accounting changes to revise the funding source for all contracts or contract modifications associated with this ordinance.
SECTION 6. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.